From oscarhermoso852 at gmail.com Mon Oct 17 19:33:45 2016 From: oscarhermoso852 at gmail.com (Oscar Hermoso) Date: Mon, 17 Oct 2016 19:33:45 +0800 Subject: [ucc-announce] UCC Ordinary General Meeting Agenda for 2016-10-21 Message-ID: Hi UCCans, Please find below; the agenda for UCC's Ordinary General Meeting this Friday, the 21st of October. Big thanks to [SOS] and [SAS] for writing up the bulk of the constitutional amendments. ---------------------------------------------------- UCC Ordinary General Meeting 21st October 2016, 6PM Guild Council Meeting Room AGENDA ======= 1. Election of Vacant Committee Positions - Secretary - Any other positions made vacant by the election or otherwise ======= 2. Vote for constitutional changes ======= As the University Computer Club is an incorporated association, new law changes affecting incorporated entities means that we require a few constitutional amendments. ----------- Changes to Section 2 Definitions - Grievance Procedure - the Chair of Guild Council - the Guild Council ----------- The number of members who may at any time require that a general meeting of the incorporated association can be convened must be expressed as a percentage of membership. Proposal: Amend 18.4.1 of the constitution to: 18.4.1. The Secretary shall forthwith call a Special General Meeting upon receiving a written requisition from the lower of ten percent of the total membership or ten ordinary members of the Club, and such meetings shall be held with appropriate notice requirement and not later than 17 days immediately following the receipt of such requisition. (Previously 10 members) ----------- 18.8 Quorum The quorum of a general meeting shall be twenty ordinary members present in person. ----------- The constitution must contain the circumstances (if any) in which payment may be made to a member of the committee out of the funds of the association. Note: Any rules that provide for payment to a committee member a from the Association?s funds must state that this can only occur if the payment is authorized by a resolution of the association. Proposal: Append to new Section 24 (Finance); 24.6 A payment to a member out of the funds of the Club is authorised if it is - 1. the payment in good faith to the member as reasonable renumeration for any services provided to the Club, or for goods supplied to the Club, in the ordinary course of business; or 2. the reimbursement of reasonable expenses properly incurred by the member on behalf of the Club. ----------- The constitution must contain a procedure for dealing with any dispute under or relating to the rules: between members; or between members and the incorporated association. Proposal: Append to the constitution two new sections, titled "Dispute Resolution" and ?Mediation? note: Dispute Resolution shall deal with disputes between members of the club while Mediation shall deal with disputes between members and the club itself. 22. Dispute Resolution 1. The parties to a dispute must attempt to resolve the dispute between themselves within 14 days after the dispute has come to the attention of each party. 2. If the parties to a dispute are unable to resolve the dispute between themselves within the time required by subrule 1, any party to the dispute may start the grievance procedure by giving written notice to the secretary of ? (a) the parties to the dispute; and (b) the matters that are the subject of the dispute. 3. Within 28 days after the secretary is given the notice, a committee meeting must be convened to consider and determine the dispute. 4. The secretary must give each party to the dispute written notice of the committee meeting at which the dispute is to be considered and determined at least 7 days before the meeting is held. 5. The notice given to each party to the dispute must state ? (a) when and where the committee meeting is to be held; and (b) that the party, or the party?s representative, may attend the meeting and will be given a reasonable opportunity to make written and oral submissions to the committee about the dispute. 6. If the dispute is between one or more members and the Club, the Committee must not determine the dispute. 7. At the committee meeting at which a dispute is to be considered and determined, the Committee must ? (a) give each party to the dispute, or the party?s representative, a reasonable opportunity to make written and oral submissions to the committee about the dispute; and (b) give due consideration to any submissions so made; and (c) determine the dispute. 8. The Committee must give each party to the dispute written notice of the Committee?s determination, and the reasons for the determination, within 7 days after the committee meeting at which the determination is made. ----------- 23. Mediation 1. If the dispute is between one or more members and the Club, the Chair of Guild Council shall mediate the dispute, henceforth known as the mediator. 2. In the event that the Chair of Guild Council is unable to perform the role of the mediator, a mediator shall be elected by the Guild Council from its constituent members. 3. The mediator may be a member or former member of the Club but must not ? (a) have a personal interest in the matter that is the subject of the mediation; or (b) be biased in favour of or against any party to the mediation. 4. The parties to the mediation must attempt in good faith to settle the matter that is the subject of the mediation. 5. Each party to the mediation must give the mediator a written statement of the issues that need to be considered at the mediation at least 5 days before the mediation takes place. 6. In conducting the mediation, the mediator must ? (a) give each party to the mediation every opportunity to be heard; and (b) allow each party to the mediation to give due consideration to any written statement given by another party; and (c) ensure that natural justice is given to the parties to the mediation throughout the mediation process. 7. The mediator cannot determine the matter that is the subject of the mediation. 8. The mediation must be confidential, and any information given at the mediation cannot be used in any other proceedings that take place in relation to the matter that is the subject of the mediation. ---------------- Regards, Oscar Hermoso From 21721678 at student.uwa.edu.au Thu Oct 20 23:14:45 2016 From: 21721678 at student.uwa.edu.au (Elton Rodrigues) Date: Thu, 20 Oct 2016 23:14:45 +0800 Subject: [ucc-announce] Agenda Update for Ordinary General Meeting Message-ID: Hello UCCans, A reminder that the UCC Ordinary General Meeting will be held tomorrow evening at 6pm in the Club Collaborative Zone, a gathering will be in the UCC Clubroom beforehand, the venue may change to the Cameron Hall Loft at short notice. Free pizza will be provided to all attendees. The agenda now includes the election of a new Education Officer as of events at the last committee meeting. Therefore, nominations for Secretary and Education Officer are now being accepted and can be sent to committee-only at ucc.asn.au. Please note that other committee positions may become vacant due to elections taking place at the meeting and those positions will subsequently be filled at the meeting tomorrow. If anyone is interested in becoming a part of the committee, please come down and participate. The constitution amendments will also be voted on as per the previous agenda notice. Discussions on these will take place after the elections are held. Hope to see you there, Elton Rodrigues UCC Social Vice-President -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/ucc-announce/attachments/20161020/3e80237e/attachment.htm From oscarhermoso852 at gmail.com Fri Oct 21 16:45:20 2016 From: oscarhermoso852 at gmail.com (Oscar Hermoso) Date: Fri, 21 Oct 2016 16:45:20 +0800 Subject: [ucc-announce] Change of Location for UCC OGM Message-ID: Hi UCC, For those planning to attend, the Ordinary General meeting will be held in UWA ARTS: [G62] Arts Lecture Room 6. The safest way to get there will be to turn up to the UCC clubroom, before 6PM, and travel to the lecture theatre with the rest of the UCCans. Although you should have already seen it, for I'll post the agenda again below. Kind Regards, Oscar Hermoso UCC President 2016 ------------------------------------------------------------- UCC Ordinary General Meeting 21st October 2016, 6PM; UWA ARTS: [G62] Arts Lecture Room 6 AGENDA ======= 1. Election of Vacant Committee Positions - Secretary - Education Officer - Any other positions made vacant by the election or otherwise ======= 2. Vote for constitutional changes ======= As the University Computer Club is an incorporated association, new law changes affecting incorporated entities means that we require a few constitutional amendments. ----------- Changes to Section 2 Definitions - Grievance Procedure - the Chair of Guild Council - the Guild Council ----------- The number of members who may at any time require that a general meeting of the incorporated association can be convened must be expressed as a percentage of membership. Proposal: Amend 18.4.1 of the constitution to: 18.4.1. The Secretary shall forthwith call a Special General Meeting upon receiving a written requisition from the lower of ten percent of the total membership or ten ordinary members of the Club, and such meetings shall be held with appropriate notice requirement and not later than 17 days immediately following the receipt of such requisition. (Previously 10 members) ----------- 18.8 Quorum The quorum of a general meeting shall be twenty ordinary members present in person. ----------- The constitution must contain the circumstances (if any) in which payment may be made to a member of the committee out of the funds of the association. Note: Any rules that provide for payment to a committee member a from the Association?s funds must state that this can only occur if the payment is authorized by a resolution of the association. Proposal: Append to new Section 24 (Finance); 24.6 A payment to a member out of the funds of the Club is authorised if it is - 1. the payment in good faith to the member as reasonable renumeration for any services provided to the Club, or for goods supplied to the Club, in the ordinary course of business; or 2. the reimbursement of reasonable expenses properly incurred by the member on behalf of the Club. ----------- The constitution must contain a procedure for dealing with any dispute under or relating to the rules: between members; or between members and the incorporated association. Proposal: Append to the constitution two new sections, titled "Dispute Resolution" and ?Mediation? note: Dispute Resolution shall deal with disputes between members of the club while Mediation shall deal with disputes between members and the club itself. 22. Dispute Resolution 1. The parties to a dispute must attempt to resolve the dispute between themselves within 14 days after the dispute has come to the attention of each party. 2. If the parties to a dispute are unable to resolve the dispute between themselves within the time required by subrule 1, any party to the dispute may start the grievance procedure by giving written notice to the secretary of ? (a) the parties to the dispute; and (b) the matters that are the subject of the dispute. 3. Within 28 days after the secretary is given the notice, a committee meeting must be convened to consider and determine the dispute. 4. The secretary must give each party to the dispute written notice of the committee meeting at which the dispute is to be considered and determined at least 7 days before the meeting is held. 5. The notice given to each party to the dispute must state ? (a) when and where the committee meeting is to be held; and (b) that the party, or the party?s representative, may attend the meeting and will be given a reasonable opportunity to make written and oral submissions to the committee about the dispute. 6. If the dispute is between one or more members and the Club, the Committee must not determine the dispute. 7. At the committee meeting at which a dispute is to be considered and determined, the Committee must ? (a) give each party to the dispute, or the party?s representative, a reasonable opportunity to make written and oral submissions to the committee about the dispute; and (b) give due consideration to any submissions so made; and (c) determine the dispute. 8. The Committee must give each party to the dispute written notice of the Committee?s determination, and the reasons for the determination, within 7 days after the committee meeting at which the determination is made. ----------- 23. Mediation 1. If the dispute is between one or more members and the Club, the Chair of Guild Council shall mediate the dispute, henceforth known as the mediator. 2. In the event that the Chair of Guild Council is unable to perform the role of the mediator, a mediator shall be elected by the Guild Council from its constituent members. 3. The mediator may be a member or former member of the Club but must not ? (a) have a personal interest in the matter that is the subject of the mediation; or (b) be biased in favour of or against any party to the mediation. 4. The parties to the mediation must attempt in good faith to settle the matter that is the subject of the mediation. 5. Each party to the mediation must give the mediator a written statement of the issues that need to be considered at the mediation at least 5 days before the mediation takes place. 6. In conducting the mediation, the mediator must ? (a) give each party to the mediation every opportunity to be heard; and (b) allow each party to the mediation to give due consideration to any written statement given by another party; and (c) ensure that natural justice is given to the parties to the mediation throughout the mediation process. 7. The mediator cannot determine the matter that is the subject of the mediation. 8. The mediation must be confidential, and any information given at the mediation cannot be used in any other proceedings that take place in relation to the matter that is the subject of the mediation. ---------------- -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/ucc-announce/attachments/20161021/1c95f91b/attachment-0001.htm