From natashagilford1 at hotmail.com Mon Oct 2 11:47:28 2017 From: natashagilford1 at hotmail.com (natasha gilford) Date: Mon, 2 Oct 2017 03:47:28 +0000 Subject: [Unisfa] Committee Meeting minutes 01/10/17 Message-ID: Things for Your Eyes * Relay for Life is still happening on the 14th-15th October so sign up to our team Unisfast to really get involved or at least donate for cool stuff like ruining committee?s hair and going to fun events. The link is here http://ccau.convio.net/site/TR/RelayforLife/CCWA?team_id=56259&pg=team&fr_id=4876 * The halloween Writing Competition is here! Right now prompt submissions are open with just 48 hours to send them! There are cool fun prizes and you get to write either a short or long prose or a poem about the chosen prompt which could be yours! * Clothes Swap is happening on the Wednesday the 11th of October! Bring clothes, books, fandom stuff to be swapped out and get a load of stuff in return! All happening beside the Ref UniSFA Committee Meeting 01/10/17 Attending: Annique, Jack, Natasha, Harry, Simon, Katherine and Finley Absences: Theo and Kurt sends their apologies Agenda Begin: 10:01 1. Committee Reports President Did a lot this week, had a camp meeting with kasey which was successful, we can run the camp, talked to her about clothes swap and halloween party, did emps for halloween party and clothes swap, written most of the best club application, moving house, house currently does not have power, lots of plants though, is excite, went to charity vigil and helped out there Vice President Camp, did camp, had camp meeting, not done much, helped with best camp application, bought danger 5 thing Secretary So didn?t do much but dyed my hair for the relay for life, sent an email to Kasey about alcohol, sent a message to Goz about mailing system and am sorting that out, went to charity vigil Treasurer Did a fridge run, replenished ink supply, assisted with charity vigil, withdrew money for and went on sponsor crawl, obtained and assembled tables for club Librarian Did a whole bunch of things, ran two screenings, put up ruin hair thing, if it gets up to $80 the leggings will happen, improved charity vigil with emoji movie, ran the sponsor crawl Fresher Rep Helped restock the fridge, did charity vigil, screened some stuff, couldn?t stay all night but still haven?t had a recap meeting yet. OCM Report - Finley Finley uses table for the first time, Mother of Bep, Helped run charity vigil, wrap up meeting next week, probably raised about $1000, can Finley borrow drunken cellar from Annique, Annique says yes OCM Report - Kurt Sends his apologies OCM Report - Theo Sends his apologies 2. Events * LARP Recap * Not a lot of people turned up, * Unisfa did not do as well as we should have * Jack was not able to go to Larp meetings, * Annique wants people to know that if two people are part of a sub-committee, they need to show up to meetings or find a replacement in the committee * Sponsor Crawl Recap * Bought a lot of books, Quality Comics has changed location, Stephan is still amazing, spent all the money, a lot of people turned up, finally have the inheritance cycle, some books are ordered through the book depository * Charity vigil Recap * Annique is concerned by the lack of momentum compared to the last few years, * Annique also likes to remind committee about staying for the whole all nighter event if you?re running it * it?d be better if club events were told about beforehand tor people knew what to stay for * Uwanime got involved and did karaoke which is good, * pizza run was too late but that can be sorted out * Relay for Life * Natasha has asked Kurt and will now be posting and advertising for relay for life. will be posting every day until either 10 team members or $500 raised. * Clothes Swap * Is a thing that is going ahead, the wednesday of welfare week, people can start dropping off clothes in unisfa/ events * Annique and kesey have talked to the guild promotional lady and maybe a dragon hoarding clothes for the poster, like the tumblr one * Simon, harry and Natasha volunteer time for the event and upcoming days * Simon will style hair like Sonic if Sonic blue hair wins * Lawn Bowls * Are we actually doing this * Both Finley and Jack forgot about this event * Decide to make it a summer event as it?s been postponed/forgotten too much * Hobbits Picnic * We discuss the merits of the Hobbits Picnic * Finley suggests calling ourselves out and making it a goth hobbit?s picnic themed with Bilbo Baggins funeral * Jack says not a lot of people turned up to the Easter picnic * Annique thinks it could be good as a summer event because the weather isn?t that great right now. * We decide to make it a summer event * Halloween * Halloween party, the emp is through, need an approved manager, * Is anyone an approved manager? Or knows one? * Natasha emailed Kasey about price limits * Ace Security will be contacted as well * Discuss budget with Harry after meeting * CWAP * The event is up, one change that CWAP would like, they would like to remove the short prose one and just have the poetry and long prose. * they think that having 2 streams will not motivate people and it would be better to have one stream * Annique thinks the short prose section would be good for horror, * Simon is going to talk to them * Because we?re doing the prizes for the prose section we can insist on this * Prompt submission starts tomorrow * Simon will post stuff about CWAP on the Unisfa Facebook page * Annique wants us to post more stuff about major events on the events page * Camp * Camp got approved, now we can do advertising, * Car section - stuff that we can do now * we need advertising, how we?ll sell tickets * use deposit bags, when someone buys camp ticket put the money in the wall box * people have to sign that it happened on the form * Camp poster - Kurt is working on it and will post it tonight * we don?t need physical tickets, we?ll just have a folder with the forms and a google docs page as well. * need to do a Facebook event * all this needs to happen simultaneously * Hotness section - back end stuff we need to do * apply for alcohol at the camp * Jack will do that in the next few days * add reporting policy to the info pack * whatever Kasey tells Jack to do 3. Screenings * Annique has concerns about the events filling up the Facebook page * Finley thinks that this is not that much of an issue * Harry says that could just be the events being posted at once sometimes * Natasha not too much of an issue as there are a lot of other posts between event posts * Simon says that posts aren?t flooded out as they?re usually popular for the first couple hours anyway * Jack says that we should just post more about events * Annique says that we should just post more about bigger events and push them more. * The committee don?t think that this is too much of an issue right now but will keep it in mind * Harry brings up the issue of the late committee meeting and screenings events * this meeting in particular was just decided on because neither Natasha or Finley could come to a Thursday one * will keep in mind if this happens again * Monday - Howl?s Moving Castle w/Harry * Tuesday - Pan?s Labyrinth w/Harry * Wednesday - French films w/Corin * Thursday - Spring Feast * Friday - Book Discussion w/Leah 4. Finance Stuff * Danger 5 * cost 190, budget was 150, shipping is 30, Jack will be reimbursed for 180 for 150 plus 30 for shipping * Ikea * went to ikea and bought stuff - we now have 2 tables for drinks and things. * not for feet or messing around * Air conditioning * we need to get an aircon, Simon found a few options, some are the same as the current ones but actually working, 750-850. 3.5 kilowatt v 4.1 kilowatt * Simon will do research based on size of room for aircons * Harry and Jack are happy to spend the money as we really need the chill * Blair recommended the 850 one, * pay less if we pay cash if we go to the Good Guys * Scanner * it works but still we need a new one * it is falling apart * Simon has been talking to Nic and Reid no longer uses scanners anymore so we could buy a used one * will report back on that * Fridge Runs * Harry did a fridge run, thanks to Ryan because car broke down, reimbursed Simon, Jack, and himself (with Simon) for purchases. 5. General business * Logo * Theo is not here but katherine will talk to Annique * T-shirts * Annique is keen for that * We?ll look into that soon and keep it in mind * Tables * Harry is going to make a poster about this with safety instructions * will door people for drinks in front of the books * Emails * Natasha has messaged Goz about it and he will help Finish: 11:47 Action Items Annique - Risk Assessment to Emily, book room for book club Jack - Apply for alcohol, Natasha - relay for life Harry - fridge run, camp tickets Simon - CWAP, dye hair Katherine - keep an eye on freshers Finley - decide on colours to dye hair Kurt - advertising, posters Theo - Logos -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20171002/879973e2/attachment-0001.htm From natashagilford1 at hotmail.com Tue Oct 3 10:28:11 2017 From: natashagilford1 at hotmail.com (natasha gilford) Date: Tue, 3 Oct 2017 02:28:11 +0000 Subject: [Unisfa] Committee meeting agenda 5/10/17 Message-ID: Hey everyone, The next committee meeting will be on Thursday the 5th of October at 10am. The agenda is as follows: - committee reports - Annique Coquerill - Jack Kay - Natasha Gilford - Harry Trumble - Simon Lawrance - Katherine Scott - Finley Hoskins - Kurt Williams - Theo Vickery - Events - - Relay for life - Ruin committee's hair - Clothes swap - Unisfa goes panto - Halloween Party - CWAP - Camp - Screenings - Financial stuff - Fridge Runs - Air con - General Business If you have any ideas about these topics, please share them! Natasha Gilford (Secretary) -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20171003/2b617e60/attachment.htm From natashagilford1 at hotmail.com Fri Oct 6 12:56:49 2017 From: natashagilford1 at hotmail.com (natasha gilford) Date: Fri, 6 Oct 2017 04:56:49 +0000 Subject: [Unisfa] Committee meeting minutes 05/10/17 Message-ID: Hey everyone, Things for Your Eyes Relay for Life is still happening on the 14th-15th October so sign up to our team Unisfast to really get involved or at least donate for cool stuff like ruining committee?s hair and going to fun events. The link is here http://ccau.convio.net/site/TR/RelayforLife/CCWAteam_id=56259&pg=team&fr_id=4876 The halloween Writing Competition is here! Right now prompt are open to be voted on. Just go onto the Facebook page to vote for the best one! There are cool fun prizes and you get to write either a short or long prose or a poem about the chosen prompt which could be yours! UniSFA Committee Meeting 5/10/17 Attending: Annique, Jack, Natasha, Harry, Simon, Katherine, kurt and Theo Absences: Finley sends their apologies, Jack Agenda Begin: 10:01am 1. Committee Reports President Did a few things, went to wrap up meeting for charity vigil as a guest not as a member, went to a Halloween party meeting, read a book, had assignments, have electricity now at the house, Ada is a wonderful wonderful person because now they have two fridges, washer and dryer, sent off best club application, posted horror writing prompt Vice President Put up the camp event Secretary Sent off an email to Ace security, got one back. Went to a Halloween party meeting, did the site plan, will post the minutes in the committee page. Made a bunch of relay for life posts and thought about another de-stress event. Also sent my laptop off to get the battery replaced. Talked about emails with Goz and will discuss that later Treasurer Is an atrocious human being (own words) hosted Monday screening, attended relay for life meeting, joined unisfa relay team, did stuff for setting up forms for camp, attended cwap meeting Librarian Set up spooky month theme, sorted out cwap stuff, went to cwap meeting, conceded the fact that probably getting platinum blonde hair. Mostly screaming into the void reference Kurt Williams 2017 Fresher Rep Ran a maths union event, charity vigil wrap up meeting, talked about things and realised that they had a fresh subcommittee meeting so will probably try to be on it again next year but overall went well OCM Report - Finley Sends their apologies OCM Report - Kurt Only slept Thirteen hours this week, have done bookmarks, camp posters are up. Got in trouble with larp OCM Report - Theo I did some things, signed up to relay for life, talked to Annique about logo changes, 2. Events De-stress week Wednesday of study break before exams, Natasha has done the Eno and will submit it tonight LARP Last larpmittee meeting organised it for a Wednesday, changed to a Saturday and Kurt was no longer able to go to the larp, Annique wants better subcommittee communication, Kurt hasn't heard anything about the mini larp Leah will probably be involved. Annique says that if you are unable to go to a subcommittee meeting, you need to find someone else Relay for life It is on oak lawn, the captain needs to arrive at 10:30 and no later than 11:30 to get the team pack, there is a schedule that will be posted soon told to not bring any pre-raised cash because of safety reasons, can still raise money after relay, even if we don't raise a thousand we'll still have a tent but we won't get priority for tent spaces, people can sign up on the day, also need to decide a baton Theo suggests a gnome, We go back and forth on it and will decide closer to the date Clothes swap Is a thing that is happening Annique forgot to make the Facebook event Natasha volunteers to make the event You can bring stuff to the clubroom and events Kasey and Annique haven't been able to get much advertising sorted, Should we just delay it? Delay it by a week 18th October just to get more advertising Ruin committees hair Simon?s is happening, so far 170 raised, cruella de vil hair is an option now Do not embezzle charity vigil money Unisfa goes panto Should do that, maybe a group discount if it's okay on the Thursday again Thursday is the book club Could delay by a week Will talk to Leah about that We will like to see if we could get a group discount for the Friday if not delay the book club by a week Halloween Party Had a meeting, it went well Aim is to be selling tickets by Monday. Looking at the costs of food and security for the night, budget seems to be $300-400 between the clubs so we?ll keep it to 300 for now. Panto is involved we hope CWAP Decided one two prose streams, if the longer prose stream does not enough submissions, they can just combine them if we have to, That's been sorted out Putting up posters after prompts have been voted on It is not ten percent either way for the word limit. Camp Event is up, we've had purchases already which is rad, just stuff to get done End date for early bird 3/11 on the Friday Harry wants to know who is getting the cartoons for it Annique asks who is in charge of the morning cartoons It turns out harry is Harry is now in charge of getting the cartoons 3. Screenings Monday - lucifer w/Simon Tuesday - Phillip k dick one shots w/Annique Wednesday - penny dreadful w/Natasha and tim Thursday - shiposts w/Finley Friday - American horror story w/Finley Life is strange prequel in pride month w/Adrien 4. Finance Stuff Fridge runs Harry said fridge run this weekend but there may be a problem with getting someone to help however Simon will help Will run it this weekend then Air con Simon and Harry will go to good guys and check out prices sand measurements, because website is weird Jack Harry has reimbursed jack for danger 5 purchase 6. General business Emails So Natasha spoke to Goz and the only issue with unsubscribing has been the passwords. People have been forgetting that they were sent a password after they subscribed There doesn't seem to be any other issue with the mailing system There is already a signature for people to click to unsubscribe however they need a password to do it with There is also the option to have their password sent to them Natasha will send an email reminding people of this and that if there are any other issues to email her rather than the mailing list Tables Tables are successful but Theo wants to look into making them less springy We enjoy the atmosphere aspect Leadership training Theo needs to do his leadership training, hopefully in the summer President meeting Happening with presidents Accessibility, whiteboard of shame, clearing the space outside, chairs outside, Book reviews Natasha would like there to be more book reviews for spooky month Simon will put that together Send in your Halloween spooky book reviews Finish: 10:57 Action Items Annique - Clothes Swap event, Halloween party emp Jack - camp Natasha - emails, Halloween party, relay for life posts, Emp for pyjama party, Harry - fridge run Simon - fridge run, air con Katherine - Talk to freshers Finley - relax Kurt - larp stuff Theo - logo From natashagilford1 at hotmail.com Tue Oct 10 10:47:00 2017 From: natashagilford1 at hotmail.com (natasha gilford) Date: Tue, 10 Oct 2017 02:47:00 +0000 Subject: [Unisfa] Committee meeting agenda 12/10/17 Message-ID: Hey everyone, The next committee meeting will be on Thursday the 12th of October at 10am. The agenda is as follows: - committee reports - Annique Coquerill - Jack Kay - Natasha Gilford - Harry Trumble - Simon Lawrance - Katherine Scott - Finley Hoskins - Kurt Williams - Theo Vickery - Events - - Relay for life - Ruin committee's hair - Clothes swap - Unisfa goes panto - Halloween Party - CWAP - De Stress Pyjama Party - Camp - Screenings - Financial stuff - Fridge Runs - Air con - General Business If you have any ideas about these topics, please share them! Natasha Gilford (Secretary) -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20171010/047aa2b4/attachment-0001.htm From natashagilford1 at hotmail.com Thu Oct 12 21:34:46 2017 From: natashagilford1 at hotmail.com (natasha gilford) Date: Thu, 12 Oct 2017 13:34:46 +0000 Subject: [Unisfa] Committee Meeting Minutes 12/10/17 Message-ID: Things for Your Eyes * Relay for Life is still happening on the 14th-15th October so sign up to our team Unisfast to really get involved or at least donate for cool stuff like ruining committee?s hair and going to fun events. The link is here http://ccau.convio.net/site/TR/RelayforLife/CCWA?team_id=56259&pg=team&fr_id=4876 * The Halloween Writing Competition is still happening until the 16th of October! The prompt is now ?Radio Silence? so get cracking and write up some amazing poems/short stories! To submit, go onto the Facebook event page to find the website. * We are getting a new logo! We need your help to come up with an amazing idea to represent our club?s interests that will hopefully last for a while. To submit an idea just message either Natasha or Theo a general description of your idea and maybe a draft of your idea. Submissions will close on the 8th of December so happy brainstorming! * Camp tickets can now be bought! They are $100 for the early bird price so get in quick. You just need to be a Unisfa member over 18 to enjoy a LARP, book clubs, screenings, dramatic readings and other cool rad stuff with Unisfa people. Sign up in the Unisfa Clubroom! UniSFA Committee Meeting 12/10/17 Attending: Jack, Natasha, Harry, Simon, Katherine, Finley, Kurt and Theo Absences: Annique Agenda Begin: 10:12 1. Committee Reports President Annique is Absent Vice President Did camp stuff, applied for final thing we need to do for camp which is applying for alcohol approval, if we get it then great, if we need to send a bond that?s fine and if they refuse us we?ll deal with it. Secretary So I?ve done the emp for the Pyjama party and got it approved, making the event after the meeting, also dyed my hair a proper grey. got an email from camp people and forwarded it to Jack Treasurer Did a fridge run on the weekend, went to look at air con, assisted in hosting penny dreadful screening, donated a book to the club Librarian Nic has given Unisfa a couple of scanners, ran the lucifer screening, went on a fridge run, checked out air cons, returned the inheritance cycle because Harry has donated it and replaced with other books, finally the Necronomincon and Uzumaki have been delivered, yelled at members over overdue library books, scanned all the new books into the system, made a list of doubles and given it to cwap. Got all the stuff for bleaching hair Fresher Rep Went to guild ball and accepted award for runner up best club. Made an event for unisfa goes panto and organised a discount. The freshers are alive. OCM Report - Finley Ran screenings. more of the same. put hair up for ruining. OCM Report - Kurt Camp posters are up, they are rad, managed to merge unisfa and panto for relay for life, OCM Report - Theo Did things, put up logo change post, if anyone has cool ideas then please send them in. Helped pack the fridge 2. Events * Unisfa Goes Panto * Event is made, Katherine has made it. * Group discount if buying online with 8 people * By Wednesday need to get tickets for Friday * Relay for Life * Happening this Saturday and Kurt has merged the teams, * Unigames, Panto and unisfa are thinking of doing an HJ?s run/Lord of the Fries * Simon is bleaching hair today * Finley?s hair is up to be ruined, Bees is winning * Clothes Swap * Official Welfare Week/Unisfa event. * Annique thing - is getting sorted * Halloween Party * Natasha was unable to go to the meeting, Annique went * Alaura has made the posters and they are now in the clubroom * The decorations have ben decided on and the subcommittee have gone out and investigated, * Julia has worked out the ticketing website and that?s going to go live soon * the emp is done with Annique?s Dad as the temporary approved manager. * Pyjama party * Natasha has got the emp done and it was approved, * Natasha offers a question to committee, Old Pixar v princess movies? * Mostly people like princess movies * Katherine wants Enchanted * Jack likes Princess Diaries * Jack and Simon want the Princess Bride * Natasha says that that was screened at last year?s pyjama party so maybe not * Natasha will work this out. * CWAP * Going ahead as planned, posters are going up today, submissions have started. Prompt is ?Radio Silence? * Camp * Currently sold 3, Early bird price end date confirmed, * Early bird end date is 3/11. * Jack has sent off the application for archery and alcohol to Ern Halliday 3. Screenings * Monday - Lucifer w/Simon * Tuesday - Vampire movies w/Annique * Wednesday - Penny Dreadful w/Tim * Thursday - Book Discussion w/Leah * Friday - Unisfa Goes Panto * Spice World after Lucifer finishes, 3 weeks from now. 5. Finance Stuff * Compact Bookshelves * Got an email from tenancy with some preconditions for the compact bookshelves like making sure that UCC is okay with it and that we give up our loft storage. * UCC has given us the go ahead so we should be okay with that * They are asking us to give up all our storage in the loft in exchange for the compact bookshelves * We can give up some of our 4 storage lockers but stuff like the coffee machine, vacuum cleaner and historical records will need space. * if we can keep some of our bigger storage cupboards then we can put all of these in it. * Jack says that tenancy may be under the impression that it?s just books in the storage and so if we explain that we have other stuff in the loft storage, they may be okay with us keeping some. * We?ll have to look at how much storage we realistically need and get back to tenancy about it. * Air Con * Simon and Harry have figured out which one to get, * The store told them that there is no difference between the $750 and the $850 one except one is made in Australia and one made in China, * There is a sale probably next weekend, * get it on the sunday after Busy Bee * Simon will help Harry get the aircon * Fridge Runs * Fridge is full for time being, 6. General business * Busy Bee * Busy Bee is on the 21st * We?ll make an event for that * the tenancy meeting in the morning * Simon volunteers to go to the tenancy meeting before the Busy bee * SOC meeting is on the 18th * Natasha is happy to go to it if Annique can?t * Action Items * Natasha would like to implement a new Action List * Now they will have deadlines on them so people are sure about when they have to do things * Committee agrees with this * Cardboard Boxes * Simon says that our box for doubles has broken so he needs a new one * Harry says that there are free ones at bunnings * Theo will take care of this. Finish: 11:00am Action Items Annique - Post halloween meeting minutes - by 13th, talk to committee about clothes swap - by 13th Jack - Camp, correspond with Ern Halliday - do by the 13th. Natasha - pyjama party event by the 13th, Soc meeting by 18th. Add logo to minutes 13th. Harry - Withdraw money for aircon - by 19th. bring in rest of inheritance cycle - tuesday Simon - no action items Katherine - talk freshers by 19th, make sure everyone has ticket for panto - 20th Finley - no action items Kurt -relay for life posts by 13th Theo - Make another logo post - 16th -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20171012/0f462225/attachment-0001.htm From natashagilford1 at hotmail.com Tue Oct 17 09:51:35 2017 From: natashagilford1 at hotmail.com (natasha gilford) Date: Tue, 17 Oct 2017 01:51:35 +0000 Subject: [Unisfa] Committee meeting agenda 19/10/17 Message-ID: Hey everyone, The next committee meeting will be on Thursday the 12th of October at 10am. The agenda is as follows: - committee reports - Annique Coquerill - Jack Kay - Natasha Gilford - Harry Trumble - Simon Lawrance - Katherine Scott - Finley Hoskins - Kurt Williams - Theo Vickery - Events - Relay for life recap - Ruin committee's hair - Clothes swap - Unisfa goes panto - Halloween Party - CWAP - De Stress Pyjama Party - Camp - Screenings - Tenancy - compact bookcases - decoration above doors - Financial stuff - Fridge Runs - Air con - General Business - locks If you have any ideas about these topics, please share them! Natasha Gilford (Secretary) -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20171017/dde7261d/attachment.htm From natashagilford1 at hotmail.com Fri Oct 20 23:32:42 2017 From: natashagilford1 at hotmail.com (natasha gilford) Date: Fri, 20 Oct 2017 15:32:42 +0000 Subject: [Unisfa] Committee meeting minutes 19/10/17 Message-ID: Things for Your Eyes * The Cameron Hall-erween Party is happening on the 4th of November in the CCZ! Buy your tickets quick while they?re still at the Early Bird price. It is an 18+ event with costumes highly encouraged! Tickets can be bought here: https://www.trybooking.com/book/event?eid=325205 * The Halloween Writing Competition is still happening until the 22nd of October! The prompt is now ?Radio Silence? so get cracking and write up some amazing poems/short stories! To submit, go onto the Facebook event page to find the website. * We are getting a new logo! We need your help to come up with an amazing idea to represent our club?s interests that will hopefully last for a while. To submit an idea just message either Natasha or Theo a general description of your idea and maybe a draft of your idea. Submissions will close on the 8th of December so happy brainstorming! * Camp tickets can now be bought! They are $100 for the early bird price so get in quick. You just need to be a Unisfa member over 18 to enjoy a LARP, book clubs, screenings, dramatic readings and other cool rad stuff with Unisfa people. Sign up in the Unisfa Clubroom! UniSFA Committee Meeting 19/10/17 Attending: Annique, Jack, Natasha, Harry, Simon, Katherine, Finley, Kurt and Theo Absences: None Agenda Begin: 10:12 1. Committee Reports President Wasn?t here last meeting so a lot of stuff to day, went to Soc meeting, went to a halloween sub committee meeting, hosted the Electric Dreams screening, in talks about compactors with various important bodies, been talking to PAC about the end of semester fringe thing, did the relay for life and now her body still hurts. Dyed simon?s hair which was a bad. Vice President Mainly camp stuff, went to SOC meeting, Secretary So I?ve made the event for the pyjama party, booked security for the halloween party, made an event for the busy Bee, went to the SOC meeting, did Relay for Life and did a bunch of laps for that and then went on a fact finding mission with Emily for halloween decorations. Treasurer Gathered essentials for Relay, partook in Relay, obtained money for the aircon, hosted Penny Dreadful. Am in essay hell. We got $500 into our account for Runner Up Best club award! Librarian Dyed his hair, hosted lucifer, went to relay for life. Fresher Rep Went to relay for life, hung out with Unisfa while being on the Maths union team, kind of dying from that, the freshers are alive, Unisfa goes to Panto is organised now OCM Report - Finley Forgot to relax, ran screenings, Space chimps was bad , American Horror Story was good OCM Report - Kurt Purchased new money book for club, organised relay for life stuff, we did good-ish, didn?t do as good as other teams but beat last year?s record for laps. OCM Report - Theo Sure have been doing assignments and things, put up a logo post, organised the food box above the fridge. We did our action items! 2. Events * Unisfa Goes Panto * happening tomorrow, Katherine is collecting money now and we?ve got about 5 people going. * more people are probably going than have said that they are going. * Relay for Life Recap * Despite outside factors, it went really well. We?ve raised a lot of money and did 700 laps total with the top runners Jono, Simon and Natasha with 125 laps each. * Suggestions for next year - Simon says theme for next year, Annique is keen. * There was really only one club that dressed up so they automatically got the prize * Kurt really enjoyed it with Cameron Hall clubs staying together and that should stay. * We should make sure that for next year at least one club raises over 1000 so we get to stay together like this year * Collaboration with Panto worked really well. * Simon would like a schedule where you know who?s running every lap and who?s going next so we can then have a rotation going * Annique would like a more hilarious baton * Annique liked the wholesome lap at the end where the whole team went around, next time we should do that again. * Finley says that that was a bit of a disaster so we should be better organised next time for that. * Annique also thinks that personal donations like asking parents/parent?s friends should be encouraged more. * Actual people with disposable money, not just starving students * Clothes Swap * Annique has had many assignments and things so she?d like to do it in a few more weeks. * Simon is concerned about whether this will still be a relay for life fundraising event or if we should change it to a different charity * Annique says that Relay for Life sticks around for a while so we have time * We can even not charging anything for it instead of making it a charity thing and instead just have it be a low key clothes swap * SOC * Soc elections happened, Taylor ran for treasurer, got a good response so hopefully she gets it. * Annique would like to formally say that the prize money we got for the Runner Up Best Club award will be used for the refurbishment of the club * Halloween Party * Natasha has booked the security guards for it and they will be providing wrist bands * Need to get licensing up. * The event is up on facebook, it is a Panto event because it is a public page. * Need to go hard on promotions within clubroom * CWAP * Going ahead and they?ve finalised the prizes, * we?re now giving away 12 books instead of just 8. * Entries end on the 22nd so get psyched. * De Stress Pyjama party * Event is made, people should vote on which movies to watch * We need more princess movies * Busy bee * Event is made, it is on saturday, CCC needs to go or send apologies which is the same as Committee. * Annique will make a post * Fringe Festival at UWA * They got back to Annique about it, they are happy about the idea of a library chill space done by Unisfa with a rug and bookcase set up, * We should set up a roster to mind the books * Simon is keen but would like a complete list of books taken down to it in case of theft so we know if something is missing * Camp * Confirmation of booking for archery has come through * Currently booked for 20 people and can go up to 24 and any afterwards will need a second instructor. The quote is for $330 for that and at 2pm on the saturday. We?ve got 2 hours booked in for that. * Jack sent in the alcohol application and we have been given the approval. We don?t need a bond and that means that they trust us a lot, * They came up with a couple guidelines, they?re all entirely what we?re doing anyway * don?t litter, don?t take alcohol past camp site, don?t have a campfire, make sure that we don?t have amplified music after 10pm. If they have to come tell us off it?ll be at least $80. * Jack will be giving this to Kasey so everything is going well. * all logistics are sorted, all that?s left is just sorting out activities like quiz nights and stuff. House heads will be running the quiz night. A group chat will be made. * the Larp also needs to be sorted out soon * food plan is sorted so just need to buy it and work out ingredient list. * Natasha is on that. * Harry has got the Gravity Falls episodes from Jono, Thanks Jono. Kurt can use his laptop to screen stuff. * Committee needs to buy camp tickets * Summer events Ideas * Hobbits funeral * Beach stuff * non-screening events for nerds who want to meet up * Ice-Skating * Slime will be for Uncharity vigil * Podcast thing - Finley has looked at recording equipment that we can book from Uni. * Kurt can do sound and audio production if need be 3. Screenings * Monday - Lucifer w/Simon - Final one! * Tuesday - Pan?s Labyrinth w/Harry * Wednesday - Penny Dreadful w/Tim * Thursday - Shitposts? with Finley * Friday - American Horror Story w/Finley * Stranger things 2 - marathon it - Harry will talk to Ed about it. 4. Tenancy * Compact bookshelves * at the Busy bee, Taylor, UCC rep and Annique will meet to organise everything that needs to be sorted out for the compactors. UCC is having a meeting and Annique will attend to answer questions and things. * Tenancy have said that everything is all good, but we just need to be approved by new tenancy, UCC and stuff. We will get to keep 1 of the loft storage lockers but next allocation may be different. * We can put stuff into the brown cupboard, we will need to talk about reorganisation of the room. * Annique is going to the tenancy meeting before the busy bee, Simon may also attend * Accessibility * Annique has talked to Chloe the head of the Access department about accessibility to the clubroom but accessibility will probably be an ongoing issue * We?ll see after the guild ogm. * Decorations above door * It was suggested to have some decoration above the unisfa door on the outside, * Simon also says more signs for Unisfa so it?s easier to find us. * Annique agrees with that. 5. Finance Stuff * Semester 2 grants * Harry is still waiting on the Danger 5 receipt but he?ll get on this soon. * Air Con * Simon has called the Good Guys, it was not successful because no-one was told when a sale was on. He?ll call again to ask about this weekend. * want to get it before the semester 2 grant application is due. * If there?s a sale between now and then that?s good but we?ll get it anyway regardless. * Tables * they have been very successful and we like them * Fridge Runs * Harry will do one after the busy bee * Jack would like more oreos, Harry agrees * Oreo prices have been raised to $2.20 6. General business * locks * Lock was accidentally reset to all zeros, it?s been reset now so it should all be good. * Recording equipment * Finley has emailed them and we only get one hour recording time, we can look into this further. * Annique would like a small episodic podcast during the summer. * something creative/analytical maybe? * student leadership training * that?s happening in january so people who want to run for committee next year and want an edge, that?s fun. * cans in garbage can * There have been complaints of people not recycling cans * people should put cans in the can bin and not in the normal bin. Finish: 11:28 Action Items Annique - make a CCC post about busy bee by the 19th. Post the halloween minutes by the 19th, attend the UCC meeting by the 19th, go to the tenancy meeting by the 21st, confirm with Fringe when they get back to her. Organise another presidents meeting by the 26th, attend the busy bee by the 21st Jack -start organising camp activities and have an update by the 26th, give Harry the danger 5 receipt by the 19th, go to the busy bee by the 21st Natasha - deal with Halloween licensing by 22nd, go to the halloween meeting by the 22nd, do the pyjama party quizzes by the 8th of November Harry - gather receipts and complete the grant by the 3rd of November, make event for pan?s Labyrinth and penny dreadful by the 19th, do the fridge run by the 21st, get the air con by the 22nd, go to the busy bee by the 21st Simon - go to the tenancy meeting by the 21st, get the air con by 22nd, go to the busy bee by the 21st and make the Lucifer event by the 19th Katherine - talk to freshers by the 26th, go to panto by 20th, go to the busy bee by the 21st Finley - discuss more with renting recording equipment by the 26th, go to the busy bee by the 21st, make events for AHS and shitposts by the 19th Kurt -go to the busy bee by the 21st, get the relay tin and submit the money by the 31st Theo - go to the busy bee by the 21st -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20171020/e7d42948/attachment-0001.htm From natashagilford1 at hotmail.com Tue Oct 24 13:08:46 2017 From: natashagilford1 at hotmail.com (natasha gilford) Date: Tue, 24 Oct 2017 05:08:46 +0000 Subject: [Unisfa] Committee meeting agenda 26/10/17 Message-ID: Hey everyone, The next committee meeting will be on Thursday the 12th of October at 10am. The agenda is as follows: - committee reports - Annique Coquerill - Jack Kay - Natasha Gilford - Harry Trumble - Simon Lawrance - Katherine Scott - Finley Hoskins - Kurt Williams - Theo Vickery - Events - Relay for life - Ruin committee's hair - Clothes swap - Unisfa goes panto recap - Busy Bee recap - Tenancy meeting recap - Halloween Party - CWAP - UWA fringe festival - De Stress Pyjama Party - Camp - Screenings - Tenancy - compact bookcases - Financial stuff - Fridge Runs - Air con - General Business If you have any ideas about these topics, please share them! Natasha Gilford (Secretary) _______________________________________________ Unisfa mailing list Unisfa at ucc.gu.uwa.edu.au http://lists.ucc.gu.uwa.edu.au/mailman/listinfo/unisfa Unsubscribe here: http://lists.ucc.gu.uwa.edu.au/mailman/options/unisfa/natashagilford1%40hotmail.com Sent from my iPhone -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20171024/8c0fea31/attachment.htm From natashagilford1 at hotmail.com Tue Oct 24 13:12:47 2017 From: natashagilford1 at hotmail.com (natasha gilford) Date: Tue, 24 Oct 2017 05:12:47 +0000 Subject: [Unisfa] Correction to agenda Message-ID: Hi, In writing up the agenda I forgot which week we were on and the meeting is actually on the 26th of October at 10am. Sorry for the miscommunication, Natasha Gilford (secretary of Unisfa) -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20171024/3e451dc9/attachment.htm From natashagilford1 at hotmail.com Fri Oct 27 09:40:59 2017 From: natashagilford1 at hotmail.com (natasha gilford) Date: Fri, 27 Oct 2017 01:40:59 +0000 Subject: [Unisfa] Committee meeting minutes 26/10/17 Message-ID: Things for Your Eyes * The Cameron Hall-erween Party is happening on the 4th of November in the CCZ! Buy your tickets quick while they?re still at the Early Bird price. It is an 18+ event with costumes highly encouraged! Tickets can be bought here: https://www.trybooking.com/book/event?eid=325205 You can also buy tickets on Oak Lawn next week on Tuesday, Wednesday and Thursday between 12-2pm or in the clubrooms of Unisfa, Unigames and Panto! * The Halloween Writing Competition submission time is finished! It is now time to read and vote for your favourite ones! Just go to the CWAP website and vote on what you think are the best poems/prose. There are some amazing ones on there! The website to read the entries is here: http://www.uwacwap.com/2017/10/26/2017-halloween-writing-competition/ * We are getting a new logo! We need your help to come up with an amazing idea to represent our club?s interests that will hopefully last for a while. To submit an idea just message either Natasha or Theo a general description of your idea and maybe a draft of your idea. Submissions will close on the 8th of December so happy brainstorming! * Camp tickets can now be bought! They are $100 for the early bird price so get in quick. You just need to be a Unisfa member over 18 to enjoy a LARP, book clubs, screenings, dramatic readings and other cool rad stuff with Unisfa people. Sign up in the Unisfa Clubroom! * Guess who?s got the best club in Cameron Hall and is making a podcast? These guys! We?re looking to do a podcast over the summer break and are just wanting to get an idea of who is interested in doing what whether it be writing/acting/sound production or just want to be a part of it in some way! We want people of all experience and skill levels so just join the podcast Facebook group Uniscast that?s part of the Unisfa Facebook group and get involved! UniSFA Committee Meeting 26/10/17 Attending: Annique, Jack, Natasha, Harry, Simon, Katherine, Finley, Kurt and Theo Absences: none Agenda Begin: 10:10 1. Committee Reports President Have done quite a lot, went to the tenancy meeting, busy bee, cleared out space out there, talked to UCC, talked to UCC, went to UCC meeting, talked to UCC again, screwed up the measurements, but that all got sorted out in the end. Had a halloween meeting, started selling paper tickets, participated in fringe, it was nice, wrote and submitted a halloween writing piece, fixed the bookshelf. Vice President Have been sorting out camp stuff, just need to organise people together when they have free time, I?ve got an update on danger 5 thing, helped out with fringe thing. Went to the Busy Bee, Secretary Had a Halloween subcommittee meeting, went garbage hunting for decorations, got a lot of stuff organised with that. Helped out with the Fringe Festival yesterday, did my action items that were due. Finished Twin Peaks. What. Treasurer Went to the Busy bee, did a fridge run, ran a screening, helped with the fringe festival, Librarian Did a few things, attended the tenancy meeting, helped out with the fringe fest, ran the final lucifer busy bee, finished up with CWAP stuff, Fresher Rep talked to freshers, they are alive, went to busy bee, so much dust but now less, helped pack up fringe fest, went to panto OCM Report - Finley Cries about shapes, thought about podcast a bit, ran 2 screenings, went to the busy bee, done with all undergrad classes! We are all proud. OCM Report - Kurt Gahhhh is back for one last time. Tears, exams and assignments. OCM Report - Theo Helped out with busy bee and Fringe fest, organised box of food again. edited the wiki page so it is now correct about when he joined Unisfa. Overall committee report is that people are salty over exam times. Most action items were completed. 2. Events * UWA Fringe Festival Recap * Was interesting, turns out it was yesterday and their date range given to Annique was a bit vague. * CWAP was there, unigames came down, it was a nice private concert * Annique injured her knee carrying things down. * It had a lot of potential but next time it should be better. * Maybe earlier in the year? * Chill space should not be near the band. * Jack did get compliments from non-members for the cosy aesthetic of the Unisfa section * Annique would like to be able to communicate more with the other clubs. * The good thing was that the clubs were on the same page this time * Unisfa Goes Panto recap * we had 5 people buy discount tickets, almost a whole row of people with us, so mostly unisfa people with us. * it was really good, great writing and everyone had a good time * would recommend again * Relay for Life * Finley?s hair will be made into a Mohawk for ruin committee?s hair. * Busy Bee recap * It happened! Thanks to everyone who helped out! * Cleared outside and we had permission to do so for the compact bookshelves * Lots of people turned up which was really great and appreciated * Fixed the bookshelves so now the books are not holding it up * we have a hammer now which is rad * Simon reorganised the upstairs storage space. * Halloween Party * So we had a meeting and organised a lot of stuff * Decided to keep it to under 75 people this time and make it a template for next year so it can become a bigger event * Like with camp. * Organised decorating, alcohol will be sorted out by Annique, security is sorted out, worked out how music will work with just a spotify playlist with people making suggestions before it what songs to play * Harry and Kurt have RSA?s and are willing to do a shift. * Natasha and Annique will probably be on the bar most of the night * costume prizes will be happening with best costume and meme costume by nomination. Prize for meme costume will probably be either 1 warm can of pasito or a 24 pack of pasito * we?re now selling tickets on Oak lawn on Tuesday, Wednesday and Thursday * committee has loose grasp on time. * Pyjama party * Just going to start bringing blankets and things in now so don?t have to do it all in one trip later * Annique has idea to pull out bed to make it super cosy and pyjama party like * Natasha is concerned by space with pulling it out * Simon says that it would make it more difficult with moving around the green leather sofa * We decide that it would be a cool idea but maybe not this time. * CWAP * large increase in entries, leave the prose streams split * Simon will need $40 from Harry for prizes * Voting is now open! * Camp * All things remain the same, * Just got to work out activities * Jack wasn?t able to do that because of Uni stuff * The quiz night group has been made so they?re going to sort this out 3. Screenings * Monday - Spice World w/Nic * Tuesday - Over the Garden Wall w/Leah * Wednesday - I have no mouth and I must Scream w/Jack * Thursday - Book Club w/Leah * Friday - American Horror Story: Coven w/Finley * Ed K. would like a large Star Wars screening and other star wars events * major star wars marathon by hiring a lecture theatre, Unisfa Goes for midnight screening on the 15th December - * advertise outside the club and make it a bigger event * Rebel screening maybe next week * Make it a big event. * Stranger Things 2 marathon screening with Ed on 5th November, all day event * Annique has thoughts on club atmosphere * less cliqueiness needed in rebranding * Allow for casual fans to come, not just people who are really into it. * Finley says that some people don?t like the name ?nerd?, * Natasha says that people may think it?s like the Big Bang Theory with nerds which is not desirable * Jack agrees and thinks that we should target more generalised people * Annique is also thinking of even changing further down the line that there?s a public page and a private page for in jokes and stuff. * Katherine wants to have less themed events and have some casual ones as well * Katherine also says that the logo change will also help * Pride screening * Major pride screening on the 15th november * Just general ask on CCC about pride screenings that they have ideas for. 4. Tenancy * Compact Bookshelves * Annique would like to buy the bookshelf before the grant application * Harry will be on this * New signs * Theo would like to see about getting some new signs to Cameron hall * There are logos for clubs that aren?t here anymore * He?ll start looking into this * Exterior * Katherine would like to ask tenancy about cleaning up the outside of the entrances * Had some comments about how the outside does not look great * Tenancy meeting * wasn?t a great deal at the tenancy meeting * talking about re-doing all of our clubroom upstairs floors * will be doing that in roll-outs, no access to the clubroom during this time. * Simon would like to do an audit during this time. * Especially now we have 3 scanners * There was also talk about how the Loft is meant to be cleaned every month, but it has not been happening recently * brought up accessibility thing for tenancy * Taylor is now chair of tenancy so that will probably be a priority 5. Finance Stuff * Air Con * Getting it this weekend no matter what * Taylor has asked whether we know about deals on air cons as Unigames would like one * Simon will talk to Taylor about sales * Grant Application * Harry will be starting when he has all the receipts * Fridge Runs * Unfortunately could not get pies at the last one because the shop had closed * Harry will get pies when they get the air con this weekend 6. General business * logo * nothing major, about half a dozen logos have been submitted * Committee meeting just for rebranding like the camp meetings. * Then we can get everything ready for Oday and have t-shirts to sell * December 8 submissions close * then committee meeting to make a shortlist * Make it an unofficial OGM to have a vote * get mock-ups done by a professional? Graphic design students? * Podcast * Finley would like a subcommittee * Motion to have a subcommittee formed - Motion passes unanimously * Annique, Jack, Kurt and Finley on it. * As many people who want to be on it, get lots of people involved in writing/acting/sound production * Finley would like to open it up to the club and have writing sessions for it. * Make it a club thing not a committee thing so people want to get involved * Recording studio said that they will attempt to keep normal hours in the summer except for uni shutdown period over Christmas break so that should not be too much of an issue * Menstrual box * Finley would like to have a box full of menstrual products and stuff in the clubroom * Annique says that we also we need to re-stock our medical kit * Harry will be on this and will have a list of things to get * Cleaning products * Theo asks why there are paper towels and spray and wipe on shelves * Annique says that they are for the brown cupboard * They will be moved there * Broken books * Jack wants to know what?s happening with the broken books * Simon says that they?ll be sent to be fixed when he can get around to it * Jack just wants the Starship Troopers book * Free books * Katherine wants to know what we?ll be doing with the free book section * Simon says that he?ll add them to the doubles * Emails * Annique says that she?s been told that to fix the emailing system where old committee are still getting emails we?ll have to talk to UCC and probably Wheel * Natasha will talk to UCC about email issues * Lost Property * Katherine thought that lost property would be cleared out during the busy bee * Annique says that there may be a combined Cameron hall lost property section * people lose stuff in multiple clubs and stuff travels * Finley * Finley would like to read the Starship Troopers book * Danger 5 * reason it?s taken so long, because it seemed so shady to Ebay that a magazine went for so much, so all money was seized until they could give receipts * Apparently an eBay account made suddenly and then making hundreds of thousands of dollars in one day seems suspicious * Because all their money was seized until they could prove that it was not a scam they could not mail things out * PayPal just needed to know that it was not a scam and we?ll then get our things. Finish: 11:31 Action Items Annique - Get halloween decorations by 28th, talk to tav about alcohol by the 29th, talk to tenancy by the 2nd, send Pac a response about fringe by the 2nd Jack - Camp activities update by 2nd november , give harry the receipt by 26th, look into fixing books by 2nd November Natasha - Get halloween decorations by 28th, make pyjama party quizzes by 8th november, talk to UCC about emails by the 2nd Harry - aircon by 29th, grant application by 3rd november, buy the compact bookshelf by the 3rd of november, get menstrual products by the 2nd, re-stock first aid kit by the 2nd, make screenings events by the 28th Simon - aircon by 29th, Katherine - check on freshers, 2nd november , make list of menstrual products by 29th Finley - make screenings events, 28th, look in on podcast stuff by the 2nd, Kurt - swab the decks, relay for life tin by the 31st Theo - Look at new signs for cameron hall by 2nd -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20171027/c4b2e3e2/attachment-0001.htm From natashagilford1 at hotmail.com Tue Oct 31 11:08:16 2017 From: natashagilford1 at hotmail.com (natasha gilford) Date: Tue, 31 Oct 2017 03:08:16 +0000 Subject: [Unisfa] Committee meeting agenda 2/11/17 Message-ID: Hey everyone, The next committee meeting will be on Thursday the 2nd of November at 10am. The agenda is as follows: - committee reports - Annique Coquerill - Jack Kay - Natasha Gilford - Harry Trumble - Simon Lawrance - Katherine Scott - Finley Hoskins - Kurt Williams - Theo Vickery - Events - Relay for life - Ruin committee's hair - Halloween Party - CWAP - Star Wars events - De Stress Pyjama Party - Camp - Screenings - Tenancy - compact bookcases - Financial stuff - Fridge Runs - Air con - General Business If you have any ideas about these topics, please share them! Natasha Gilford (Secretary) _______________________________________________ Unisfa mailing list Unisfa at ucc.gu.uwa.edu.au http://lists.ucc.gu.uwa.edu.au/mailman/listinfo/unisfa Unsubscribe here: http://lists.ucc.gu.uwa.edu.au/mailman/options/unisfa/natashagilford1%40hotmail.com Sent from my iPhone _______________________________________________ Unisfa mailing list Unisfa at ucc.gu.uwa.edu.au http://lists.ucc.gu.uwa.edu.au/mailman/listinfo/unisfa Unsubscribe here: http://lists.ucc.gu.uwa.edu.au/mailman/options/unisfa/natashagilford1%40hotmail.com -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20171031/44da0240/attachment.htm