[committee] Treasurer stuff, bills and things

[Samuel Cochran]

Scott Young wrote:
> I've just gone through the committee pigeon hole looking for the March
> '08 phone bill in paper copy so that I can go down to the Guild and
> pay it, with no luck. However, I did quickly scan through the pigeon
> hole and threw out a lot of really old and no longer relevant stuff.
> (Hopefully I didn't screw up and throw out things to be archived or
> something like that, but it was mostly things like SOC promotional
> materials from when I was still in primary school.)
>   
You'll find a lot of the old bills in my pigeon hole... I have to go
through that and give it to you. There's some receipts from over the
break that you'll need to claim on Semester 1 claims. Also, if there's
treasurer training coming up you should go.
> I'm pretty sure there is still a lot of crap in there that can be
> tossed, so maybe if somebody who's been on committee a little longer
> than I have could check it out sometime, I'm not sure if for example
> hard copies of old minutes going back to 2000 and earlier need to be
> kept. (There are lots of those.)
>   
Now that we have the online archive I don't think it's strictly
neccessary... Davyd?
> Anyway, as far as the phone bill goes, I called up the PABX and asked
> them about it, and they said currently we don't have any overdue
> bills, which is nice (as far as they could tell anyway). I guess the
> hard copy of the March bill is probably in the mailbox or something
> like that. I'll pay it as soon as I find it.
>   
That was always my dilemma - you can't pay a bill until you have it. ;-)

It'll be in the mailbox. Or I put it in something in my pigeon hole.
> I also don't know what needs to be done about the AARNet bill at the
> moment, so yeah, if somebody could enlighten me about that, that would
> be nice, otherwise I'll ask Sam or something next time I see him at
> ITS.
>   
They get paid just like the phone bills... note on the Withdrawals book
the invoice number and the amount, and Henry sends off a cheque. It
helps to do the whole month's bills at once because then he only sends
off one cheque. Or you get lazy like me and do 3 months at a time.

In terms of the break-down - trs80 usually handles most of it, otherwise
follow up the member boxes amounts (mainly the large ones) with the
members who own them.

There were some rather large traffic bills for bur.st which might
require fishing a cheque out of them. Apparently they sent one through a
while ago but nobody recalls receiving it.

Regards,

Sam.