[committee] 6 hour warning: This Week's Committee Meeting Agenda

[Bob Adamson]

On Thu, 30 Sep 2010, Scott Young wrote:

> On Thu, Sep 30, 2010 at 12:00 PM, Committee Agenda Daemon
> <committee at ucc.gu.uwa.edu.au> wrote:
>> bob : incorporation
>
> I won't be able to attend the meeting, but if this is discussed today,
> it's important that everybody understands the work that will be need
> to be done to get incorporated.
>
> In particular, incorporation will require the club to:

Step 1: The word "University" is a prohibited word, we need permission 
from the university to use it when we incorporate. Anyone know who we 
would speak to about this?

> - advertise its intention to incorporate in a local newspaper;
> - adopt 'rules' which comply with the Associations Incorporation Act
> 1987 (ie. ensure the constitution complies);
> - adopt proper auditable accounting records (s 25 AIA87);

Yep, this is one of the reasons that I want us to incorporate, with the 
club having so much money we need more accountability. We will also need 
to improve our handover training to deal with the books properly.

> - provide those records to members at the AGM (s 26 AIA87); and
> - pay a $126 application fee (which does not guarantee that the
> application will be accepted).
> A more comprehensive guide to incorporation is available here (PDF ~800kb):
> http://www.commerce.wa.gov.au/associationsguide/PDF/Publications/Inc%20Guide%20-%20June%202010.pdf
>
> I'm not suggesting that incorporation is a bad idea -- especially
> since Westpac seem to have opened a bank account in UCC's name
> assuming it is incorporated -- but if the committee wants to go ahead
> with it someone needs to take responsibility for these tasks.

This ^ is the other reason we really need to incorporate. It's only a 
matter of time before Westpac notices this (most likely at the next 
handover) and we need to remedy it. Not being incorporated is also causing 
us problems in opening things like paypal accounts.

Bob