[committee] Quiz Night Tickets

[James French]

Out of curiosity, why pre-sell tables? Filling tables on the night
hasn't been an issue at any time in the last four years?

F. (Organised three of the damned things)

On Fri, Jun 17, 2011 at 2:26 PM, Sam Moore <matches at ucc.gu.uwa.edu.au> wrote:
>
> --The tl;dr--
> Tickets are made. When you need to sell them, you should read this FIRST.
>
> --Prologue--
>
> Tickets have been printed and cut, at a total cost of $1 (for rubber bands)
> and about 10 sheets of fluro green paper that were lying in the cupboard.
>
> --The numbering of the tickets--
>
> The tickets are numbered per table, with 8 tickets per table. ie: 1A 1B ...
> 18F 18G. There are 18 tables; each club involved is going to sell 6 tables
> worth.
>
> --The selling of the tickets--
>
> The tickets  are bundled in groups of 8, each group of 8 (in case you didn't
> get it) corresponds to a table.
>
>
> We will sell tickets as follows:
> $70 - for a full table of 8
> $10 - per individual ticket
>
> Committee will sell tickets. I will reveal the secret location of the
> tickets to the committee-only@ list. Only committee-only will know.
>
> When selling any number of tickets, be sure that you avoid splitting up a
> bundle of 8 wherever possible; use the bundles that have had tickets taken
> out of them first.
>
>
> When selling individual tickets, make it VERY CLEAR that the ticket is
> INDIVIDUAL, and that the purchaser of said ticket will end up with whoever
> they happen to end up with at their table. If people want to end up with
> their friends, make sure that they organise with their friends first, and
> then collectively buy tickets, or buy a whole table (NOT THE COFFEE TABLE).
>
> Initially we were only going to sell tickets in half tables or whole tables,
> but so long as people are not stupid (cross fingers), individual tickets
> will work due to the numbering showing which groups go together.
>
> We will sell tickets using dispense. Get people to add money to their
> dispense account if they have cash.
>
> I suggest people sign the back of a ticket and include their TLA when they
> sell them.
>
> --The price incurred--
>
> Alas I did not obtain a receipt for the rubber bands, so cannot be
> reimbursed. I will therefore genorously donate them to the club.
>
> Sam Moore
> [SZM]
>
> ---------- Forwarded message ----------
> Date: Fri, 17 Jun 2011 14:03:20 +0800 (WST)
> From: Sam Moore <matches at ucc.gu.uwa.edu.au>
> To: Nicholas Browning <nttb49 at hotmail.com>
> Cc: Daniel Axtens <danielax at gmail.com>,
>    Jake Pottinger <20153183 at student.uwa.edu.au>,
>    Talitha Milroy <talithamilroythrowaway at gmail.com>
> Subject: Re: Quiz Night Questions
>
> Hi,
>
> I printed and cut the tickets. There are 18 tables worth of tickets in
> groups of 8; I have given Jake 6 tables worth. Nic, if you want to collect
> tickets for UniSFA you can come into UCC and ask one of the committee
> members
> for them. I don't see anything wrong with splitting the tickets between all
> three clubs.
>
> Regarding the selling of tickets: I labelled the tickets by table number and
> letters A to H (because using two numbers was boring). They are already
> split up into bundles for each table.
>
> Since the tickets are numberered per table anyway, I don't think there is
> any harm in selling individual tickets, as long as people who buy individual
> tickets are told that they do not get to choose what table they end up on
> (people can swap tickets around before the night if they really want). The
> only problem I see with individual tickets is where they are numbered
> sequentially, so groups of people on the same team arriving seperately need
> to be sorted out. The way the tickets are labelled now avoids
> this problem, because we just point every person at their table.
>
> Either way, each club can sell the tickets however they want, $10 per
> individual ticket, $70 for a whole table and $40 for half a table - right?
>
> I'm fine with not selling any tickets at the door, unless there are left
> overs (which seems doubtful).
>
> I guess we should have an interround game every 2 rounds or so? Are prizes
> going to be awarded per round, or just overall? I don't think the prizes for
> interround games should be that major, but I guess it should depend upon how
> much of a fool we expect people to make of themselves for the prize.
>
> Sam
>
> On Wed, 15 Jun 2011, Nicholas Browning wrote:
>
>> Have talked to Lauren. The Tav's AV system were apparently fine. They
>> didn't actually sell any tickets at the door last year, all was pre-sale,
>> and tickets were split evenly between (the two) clubs last year.
>>
>> Tal is happy to MC with Daniel. Jake, the Unigames rep, is going to write
>> the questions for the games round.
>>
>> Questions:
>> Are we fine with splitting the tickets equally between the three clubs
>> this year?
>> Do we want to sell door tickets or not bother? If not, do we want to up
>> the number of tables to 18 so we can easily divide the tickets between the
>> three clubs? A bonus of this is we really won't need to advertise with
>> posters around the uni (and probably shouldn't).
>> Also, regarding interround games, I know Rowan is running a game, for
>> which he's donating a prize. Did we want to do the traditional 'Sit Down If'
>> and 'Head & Tails'? This is supposing we get prizes for them.
>> Anything else?
>>
>> Nic
>>
>> P.S. Cced Jake and Tal.
>>
>> -----Original Message----- From: Sam Moore
>> Sent: Saturday, June 11, 2011 4:23 PM
>> To: Nicholas Browning
>> Cc: Daniel Axtens
>> Subject: Re: Quiz Night Questions
>>
>> Hi,
>>
>> I realised after I sent my email that I probably should have put where the
>> event is on the tickets.
>>
>> You're probably right, individual tickets would make things easier. I can
>> easily change that.
>>
>> I suggest charging $12 at the door for individual tickets. $70 for a table
>> of 8 and $40 for a table of 4 sounds reasonable. I don't know how many
>> people
>> normally buy the tickets at the door, but I suspect there would be
>> several people showing up who would be very annoyed to find out they can
>> not.
>>
>> I think numbering the tables is definately worthwhile, I probably should
>> have said that this was why I labelled the tickets like that (I was
>> thinking if half-table 1A or 1B was sold, just don't sell table 1, etc,
>> but now I suspect that that would be a nightmare to organise between all
>> three clubs).
>>
>> I suspect that 18 tables crowded the tavern too much, or were too
>> difficult to manage? If we advertise 16 tables, we can sell 2 more tables
>> if there is a last minute rush (ie: at the door). Either way I'll
>> make 20 tables worth of tickets just in case. The extras can be given out
>> as the wooden spoon prizes or something like that.
>>
>> tl;dr
>> Yes
>> $12
>> Yes
>> Yes but if there is high demand sell 2 extra tables
>>
>> Sam
>>
>>
>> On Sat, 11 Jun 2011, Nicholas Browning wrote:
>>
>>> The design is fine (may want to mention it's in the UWA Tavern). Though,
>>> if we sell for each table and half-table, we'll have to be really careful
>>> about how many we sell of each so we don't oversell.
>>> It may be easier if we just sell the table and half-tables as bundles of
>>> 8 and 4 individual tickets respectively. It'll be a lot easier to check each
>>> person for tickets rather than check each table for a ticket. I know it
>>> means printing (and designing) a lot more tickets but it means it's easier
>>> to check and we'll be able to split tickets between clubs easily without
>>> fear of overselling. We can also just put aside the individual tickets for
>>> door sale.
>>>
>>> We also have to consider prices. It was $10 each and $70 per table of 8
>>> last year but having half tables kind of throws that off. I guess since we
>>> aren't pre-selling individual tickets we could make it $70 for whole and $40
>>> for half.
>>> Usually we'd sell individual tickets for more at the door, but I don't
>>> know whether we should continue this given we won't be pre-selling
>>> individual tickets. We didn't up the price last year apparently but did the
>>> year before.
>>>
>>> Also, since we're numbering tickets as tables will we be numbering the
>>> tables on the night? It may help organise the half tables.
>>>
>>> tl;dr: Questions I've asked:
>>> Can we just have a standard ticket numbered for each table to sell in
>>> bundles for half/tables?
>>> How much do we want to sell individual tickets at the door?
>>> Do we want to number tables to correspond to tickets?
>>> Are you happy with only having 16 tables or do we want to go all out with
>>> 18? (Might ask Lauren why she suggests reducing to 16)
>>>
>>> Nic
>>>
>>> -----Original Message----- From: Sam Moore
>>> Sent: Saturday, June 11, 2011 1:08 PM
>>> To: Nicholas Browning
>>> Cc: Daniel Axtens
>>> Subject: Re: Quiz Night Questions
>>>
>>> Hi,
>>>
>>> I have designed some tickets; you can look at them here before I print
>>> them if you'd like, to make sure the design is OK and everything:
>>> http://matches.ucc.asn.au/quiznight/tickets.pdf
>>>
>>> There are three types
>>> - table, numbered from 1 to 20 (so we have a few spares)
>>> - half-table, numbered 1A, 1B, 2A, 2B, etc (up to 18)
>>> I figured that this would make it easier to combine groups that bought
>>> the
>>> half-table tickets.
>>> - individuals, numbered 1A, 1B ... 1G, 1H, 2A, 2B etc. (up to 3)
>>> This way we can combine a bunch of individuals into a table (or half
>>> table). Let me know if you think we need more than 24 individuals.
>>>
>>> All tickets have the date, times and the logos of the three clubs.
>>>
>>> I will print these in 3 colours, one for each type.
>>>
>>> The tickets are not very hard to forge, so for security I suggest whoever
>>> sells a ticket signs the back, and whoever checks them marks them off.
>>>
>>> Thanks,
>>> Sam
>>>
>>> On Fri, 10 Jun 2011, Nicholas Browning wrote:
>>>
>>>> The questions would be on the projector as well, I just feel sorry for
>>>> the
>>>> person who has to read it out.
>>>>
>>>> The tav allows for 18 tables of 8 but it's suggested (by Lauren) that we
>>>> reduce the number down to 16 tables (so max 128 tickets). We used all 18
>>>> tables last year but several of them were only half teams.
>>>>
>>>> We thought (in committee meetings) that we should sell tickets as tables
>>>> and
>>>> half tables only for pre-sale, i.e. no individual tickets sales. Then we
>>>> can
>>>> organise the tables better so we fill all the tables rather than have
>>>> wasted
>>>> space. We can then sell individual tickets on the night. I don't know
>>>> how
>>>> many tickets we should have available at the door though. I'll ask
>>>> Lauren.
>>>>
>>>> All of my question writers were happy to mark as well (so we have
>>>> plenty),
>>>> we'll also need people to sell/check tickets at the door (which we might
>>>> use
>>>> Matt for if he's willing) and someone to do the powerpoint.
>>>>
>>>> So, we have Jeremy, Sarah, Daniel, Sam, Nic and a random unigames person
>>>> I'm
>>>> yet to hear about *emails Roland*.
>>>> We can get Daniel to MC with (hopefully) Tal, then have three markers
>>>> and
>>>> one person on powerpoint. If Tal can't/doesn't want to I'll ask
>>>> committee-list if anyone is eager, otherwise I'll step in (though,
>>>> admittedly, I'm not particularly charismatic).
>>>>
>>>> Can UCC sort out the sound system (supposing we need one, not sure
>>>> whether Tav's will suffice, suspect it may)? Traditionally we
>>>> turn off UCC wireless (or make in otherwise inaccessible) so people
>>>> can't
>>>> use it to cheat.
>>>>
>>>> Questions:
>>>> Our answer sheets will need to provide 12 spaces (one for each mark), in
>>>> which case we may want to pre-number them so they know where to write the
>>>> bonus mark questions. Otherwise we need to ensure that each round has the
>>>> same number of questions.
>>>>
>>>> Computer - I got 4/13. (6, 7, 9 & 11)
>>>> Give I don't expect people to bring a scientific calculator with them,
>>>> allow for 2) to be answered as 2^32 - 1. Remove one of the acronym
>>>> questions, we don't need two. Then we only have 12 questions/marks, which is
>>>> enough for the round.
>>>>
>>>> Social Science - I like that there are Law questions. I got 5/11. (1, 2,
>>>> 4, 6 & 7)
>>>> 3) Maybe specify that there are four. Are we marking based on how many
>>>> they get or whether they get them all? I'd rather not give quarter marks for
>>>> questions as, combined with the three-question questions, we'll have marks
>>>> in twelfths. Other possibility is to only ask for two of the countries and
>>>> give half marks.
>>>> 4) I'm not sure why that is a hint... and I read xkcd.
>>>> 5) Not sure if geology should be included in the Social Science
>>>> questions, more of a Science question.
>>>> 7, 8) Not sure if these are social science questions either, more
>>>> general knowledge.
>>>> 10) Not sure if this counts as 'politics' enough to be considered social
>>>> science.
>>>> Currently cover Law, Politics, Geography, Geology, History and emblems,
>>>> I want to include some actual art-based questions.
>>>>
>>>> Misc. - I got 6.5/10. (1, 2, 0.5 x 3, 4, 5, 7)
>>>> 3, 4) You have the answers in the wrong order
>>>> 4) Why are the names of the colours coloured with the wrong colour
>>>> (predominantly)? Might chuck this in as a Arts question. Going to have to
>>>> name that round so that it should include arts questions as well as
>>>> humanities/social sciences.
>>>> 7) May use this for the science round (I don't like the google image
>>>> results, I can make a diagram though)
>>>> 8) This question makes me want to be mean and ask which state/territory
>>>> the highest point in all of Australia is located in (Australian Antarctic
>>>> Territory) and watch them all say NSW. Also want to ask 'why is Lake
>>>> Disappointment such a disappointment?' It's a salt lake.
>>>>
>>>> I'd say the difficulty has been fine, we're supposed to aim for 6.5/10
>>>> and one person being able to get most of that means that should happen.
>>>>
>>>> Nic
>>>>
>>>> P.S. Sorry for the incredibly long response.
>>>>
>>>> -----Original Message----- From: Sam Moore
>>>> Sent: Friday, June 10, 2011 1:51 PM
>>>> To: Daniel Axtens
>>>> Cc: Nicholas Browning
>>>> Subject: Re: Quiz Night Questions
>>>>
>>>> Hi,
>>>>
>>>> Sorry I uploaded the wrong pdf.
>>>>
>>>> Matt Didcoe has offered to mark questions, but not MC.
>>>> I can mark questions, but not MC.
>>>>
>>>> Regarding the tickets; how many people should we expect?
>>>>
>>>> The document summarising last year says that 18 tables of 8 were sold,
>>>> and
>>>> that the tavern can hold a maximum of 120 people. So we sold 144
>>>> tickets?
>>>>
>>>> I figure 150 would be enough to give us some spare either way.
>>>>
>>>> Sam
>>>>
>>>> On Fri, 10 Jun 2011, Daniel Axtens wrote:
>>>>
>>>>> See attached.
>>>>>
>>>>> q11 could be put on a PowerPoint slide; IMO it's prefereable to have
>>>>> the
>>>>> questions written as well as read out so that the MC isn't asked to
>>>>> repeat
>>>>> the questions ad infinitum.
>>>>>
>>>>> I could possibly MC.
>>>>>
>>>>>
>>>>
>>>
>>
>
>