[committee] Problems with the megalan

[tpg at ucc.gu.uwa.edu.au]

----- Forwarded message from bookings-theatres at uwa.edu.au -----
     Date: Thu, 24 May 2012 12:02:16 +0800
     From: bookings - theatres <bookings-theatres at uwa.edu.au>
  Subject: Winthrop Hall Undercroft
       To: "tpg at ucc.gu.uwa.edu.au" <tpg at ucc.gu.uwa.edu.au>
       Cc: bookings - theatres <bookings-theatres at uwa.edu.au>

Hi John,
Please see the email below that Hannah sent to you on Tuesday afternoon.
Please clarify if your event will be going ahead or not.
Thanks

Kind Regards

Annette Guy
Administrative Assistant
University Theatres
M416, 35 Stirling Highway, CRAWLEY WA 6009
* (08) 6488 2691  |  6 (08) 6488 1022  | >  
bookings-theatres at uwa.edu.au<blocked::mailto:bookings-theatres at uwa.edu.au>   ?  
www.theatres.uwa.edu.au<blocked::http://www.theatres.uwa.edu.au/>
________________________________
From: bookings - theatres
Sent: Tuesday, 22 May 2012 4:25 PM
To: John Hodge
Cc: bookings - theatres
Subject: RE: Winthrop Hall Undercroft


Hi John,



I have been over the Event Management Plan with the theatre manager,  
and we still have serious reservations regarding the LAN event taking  
place in the Undercroft.



The main concern centres on supervision of the event and the venue.  
The Undercroft is part of Winthrop Hall, a very prestigious building,  
and is therefore one of the universities prime venues. It is a  
condition of hire that there is a member of our staff to supervise the  
venue at all times during hire. This would be especially essential due  
to your event running over night on the Friday and into the weekend  
when no one from our admin office will be around.



That said we feel that your event would only be able to proceed in the  
Undercroft if we staffed the event from 6pm Friday to midday Saturday  
with a front of house manager. This would result in a large wage cost  
that would be passed on to you as the hirer.



This said it is probably likely that the Undercroft is not going to be  
a viable option for your event.



Are there not guild venues that would be better suited venues for your event?



I am sorry we were not able to help you on this occasion.



Kind Regards



Hannah White



Bookings Coordinator



University Theatres



M416, 35 Stirling Highway, CRAWLEY WA 6009



* (08) 6488 7407  |  6 (08) 6488 1022  |



* bookings-theatres at uwa.edu.au



* www.theatres.uwa.edu.au





-----Original Message-----
From: John Hodge [mailto:tpg at ucc.gu.uwa.edu.au]
Sent: Tuesday, 22 May 2012 3:00 PM
To: bookings - theatres
Subject: RE: Winthrop Hall Undercroft



Hannah,



Sorry about that, it seems that later versions of Adobe are a little

unforgiving of PDFs that break spec, and the reader I used to fill out the

form seems to break the spec slightly.



This one should work.



John Hodge [TPG]

UCC President 2012



On Tue, 22 May 2012, bookings - theatres wrote:



>

> Hi John,

>

> I am unable to open the attached document.

>

> Please could you send this through in an alternative format.

>

> Kind Regards

> Hannah White

>

> Bookings Coordinator

> University Theatres

> M416, 35 Stirling Highway, CRAWLEY WA 6009

> * (08) 6488 7407  |  6 (08) 6488 1022  |

> * bookings-theatres at uwa.edu.au

> * www.theatres.uwa.edu.au

>

>

>

>

>

> -----Original Message-----

> From: John Hodge [mailto:tpg at ucc.asn.au]

> Sent: Tuesday, 22 May 2012 12:33 PM

> To: bookings - theatres

> Subject: Re: Winthrop Hall Undercroft

>

>

>

> I've attached a filled out "Low Risk EMP" from the uni website. I was

>

> originally going to try to base one off the camp EMP, but that was

>

> rather specialised to the event.

>

>

>

>   John Hodge [TPG]

>

>   UCC President 2012

>

>

>

> On 21/05/12 09:30, bookings - theatres wrote:

>

> > Hi John,

>

> >

>

> > Apologies for my delayed response. I have spoken with the theatre

>

> > manager and as previously suggested he would like to see a copy of the

>

> > /Event Management Plan/ that you are putting together for the LAN party,

>

> > before confirming your booking of the Undercroft.

>

> >

>

> > As discussed on the phone the main concerns are duty of care for those

>

> > participating, care of the venue and how you will enforce a zero alcohol

>

> > policy.

>

> >

>

> > Once we have received the plan, providing there are no further issues we

>

> > should be able to confirm your booking of the Undercroft.

>

> >

>

> > Please let me know if you have any questions.

>

> >

>

> > Kind Regards

>

> >

>

> > Hannah White

>

> >

>

> > Bookings Coordinator

>

> >

>

> > University Theatres

>

> >

>

> > M416, 35 Stirling Highway, CRAWLEY WA 6009

>

> >

>

> > * (08) 6488 7407 | 6 (08) 6488 1022 |

>

> >

>

> > * bookings-theatres at uwa.edu.au

>

> >

>

> > * www.theatres.uwa.edu.au

>

> >

>

> > -----Original Message-----

>

> > From: John Hodge [mailto:tpg at ucc.gu.uwa.edu.au]

>

> > Sent: Friday, 11 May 2012 3:39 PM

>

> > To: bookings - theatres

>

> > Subject: RE: Winthrop Hall Undercroft

>

> >

>

> > Hannah,

>

> >

>

> > Here's the signed and completed form

>

> >

>

> > John Hodge [TPG]

>

> >

>

> > UCC President 2012

>

> >

>

>

>


----- End forwarded message -----