[committee] Problems with the megalan

[Matt Didcoe]

All,

I spoke to Kevin Hammersley before his departure (previously the
Manager over at Theatres) and it was deemed that no University
Theatres staff (Front of House or Technical) would need to be present
as the majority of participants would be UWA students.

I'm surprised by the backflip the new management have had. Would the
presence of someone from Facilities Management suffice? Is the Front
of House manager just going to stand there and make sure things don't
get out of control? (i.e. what does "supervise the venue" even
mean???) If so, could we not get a Security Guard or Crowd Controller
(no doubt substantially cheaper, if not free if favours are called
in).

UCC has a clear history of running trouble free events that are well
attended and managed correctly with no property damage or risk/harm to
participants.

Other thing that seems clear to me is that University Theatres are not
interested in supporting the wider UWA community and the students that
are the core reason the University (and in turn the venues they
manage) exist. This is disappointing and perhaps something that should
be discussed with Matt McK.

On Thu, May 24, 2012 at 1:10 PM,  <oxinabox at ucc.asn.au> wrote:
> I think I might have a solution.
> Kate O'Sullivan, is an employee of the University Theaters.
> Maybe, just maybe, we can convince her to volunteer her time.
> Or if not, she might know a way to work around this.
>
>
> Frames
> [*OX}
> OCM
>
>
>
>
> On 24.05.2012 05:06, tpg at ucc.gu.uwa.edu.au wrote:
>>
>> ----- Forwarded message from bookings-theatres at uwa.edu.au -----
>>    Date: Thu, 24 May 2012 12:02:16 +0800
>>    From: bookings - theatres <bookings-theatres at uwa.edu.au>
>>  Subject: Winthrop Hall Undercroft
>>      To: "tpg at ucc.gu.uwa.edu.au" <tpg at ucc.gu.uwa.edu.au>
>>      Cc: bookings - theatres <bookings-theatres at uwa.edu.au>
>>
>> Hi John,
>> Please see the email below that Hannah sent to you on Tuesday afternoon.
>> Please clarify if your event will be going ahead or not.
>> Thanks
>>
>> Kind Regards
>>
>> Annette Guy
>> Administrative Assistant
>> University Theatres
>> M416, 35 Stirling Highway, CRAWLEY WA 6009
>> * (08) 6488 2691  |  6 (08) 6488 1022  | >
>>
>> bookings-theatres at uwa.edu.au<blocked::mailto:bookings-theatres at uwa.edu.au>
>>  ?
>> www.theatres.uwa.edu.au<blocked::http://www.theatres.uwa.edu.au/>
>> ________________________________
>> From: bookings - theatres
>> Sent: Tuesday, 22 May 2012 4:25 PM
>> To: John Hodge
>> Cc: bookings - theatres
>> Subject: RE: Winthrop Hall Undercroft
>>
>>
>> Hi John,
>>
>>
>>
>> I have been over the Event Management Plan with the theatre manager,
>> and we still have serious reservations regarding the LAN event taking
>> place in the Undercroft.
>>
>>
>>
>> The main concern centres on supervision of the event and the venue.
>> The Undercroft is part of Winthrop Hall, a very prestigious building,
>> and is therefore one of the universities prime venues. It is a
>> condition of hire that there is a member of our staff to supervise the
>> venue at all times during hire. This would be especially essential
>> due  to your event running over night on the Friday and into the
>> weekend  when no one from our admin office will be around.
>>
>>
>>
>> That said we feel that your event would only be able to proceed in
>> the  Undercroft if we staffed the event from 6pm Friday to midday
>> Saturday  with a front of house manager. This would result in a large
>> wage cost  that would be passed on to you as the hirer.
>>
>>
>>
>> This said it is probably likely that the Undercroft is not going to
>> be  a viable option for your event.
>>
>>
>>
>> Are there not guild venues that would be better suited venues for your
>> event?
>>
>>
>>
>> I am sorry we were not able to help you on this occasion.
>>
>>
>>
>> Kind Regards
>>
>>
>>
>> Hannah White
>>
>>
>>
>> Bookings Coordinator
>>
>>
>>
>> University Theatres
>>
>>
>>
>> M416, 35 Stirling Highway, CRAWLEY WA 6009
>>
>>
>>
>> * (08) 6488 7407  |  6 (08) 6488 1022  |
>>
>>
>>
>> * bookings-theatres at uwa.edu.au
>>
>>
>>
>> * www.theatres.uwa.edu.au
>>
>>
>>
>>
>>
>> -----Original Message-----
>> From: John Hodge [mailto:tpg at ucc.gu.uwa.edu.au]
>> Sent: Tuesday, 22 May 2012 3:00 PM
>> To: bookings - theatres
>> Subject: RE: Winthrop Hall Undercroft
>>
>>
>>
>> Hannah,
>>
>>
>>
>> Sorry about that, it seems that later versions of Adobe are a little
>>
>> unforgiving of PDFs that break spec, and the reader I used to fill out the
>>
>> form seems to break the spec slightly.
>>
>>
>>
>> This one should work.
>>
>>
>>
>> John Hodge [TPG]
>>
>> UCC President 2012
>>
>>
>>
>> On Tue, 22 May 2012, bookings - theatres wrote:
>>
>>
>>
>>>
>>
>>> Hi John,
>>
>>
>>>
>>
>>> I am unable to open the attached document.
>>
>>
>>>
>>
>>> Please could you send this through in an alternative format.
>>
>>
>>>
>>
>>> Kind Regards
>>
>>
>>> Hannah White
>>
>>
>>>
>>
>>> Bookings Coordinator
>>
>>
>>> University Theatres
>>
>>
>>> M416, 35 Stirling Highway, CRAWLEY WA 6009
>>
>>
>>> * (08) 6488 7407  |  6 (08) 6488 1022  |
>>
>>
>>> * bookings-theatres at uwa.edu.au
>>
>>
>>> * www.theatres.uwa.edu.au
>>
>>
>>>
>>
>>>
>>
>>>
>>
>>>
>>
>>>
>>
>>> -----Original Message-----
>>
>>
>>> From: John Hodge [mailto:tpg at ucc.asn.au]
>>
>>
>>> Sent: Tuesday, 22 May 2012 12:33 PM
>>
>>
>>> To: bookings - theatres
>>
>>
>>> Subject: Re: Winthrop Hall Undercroft
>>
>>
>>>
>>
>>>
>>
>>>
>>
>>> I've attached a filled out "Low Risk EMP" from the uni website. I was
>>
>>
>>>
>>
>>> originally going to try to base one off the camp EMP, but that was
>>
>>
>>>
>>
>>> rather specialised to the event.
>>
>>
>>>
>>
>>>
>>
>>>
>>
>>>  John Hodge [TPG]
>>
>>
>>>
>>
>>>  UCC President 2012
>>
>>
>>>
>>
>>>
>>
>>>
>>
>>> On 21/05/12 09:30, bookings - theatres wrote:
>>
>>
>>>
>>
>>> > Hi John,
>>
>>
>>>
>>
>>> >
>>
>>
>>>
>>
>>> > Apologies for my delayed response. I have spoken with the theatre
>>
>>
>>>
>>
>>> > manager and as previously suggested he would like to see a copy of the
>>
>>
>>>
>>
>>> > /Event Management Plan/ that you are putting together for the LAN
>>> > party,
>>
>>
>>>
>>
>>> > before confirming your booking of the Undercroft.
>>
>>
>>>
>>
>>> >
>>
>>
>>>
>>
>>> > As discussed on the phone the main concerns are duty of care for those
>>
>>
>>>
>>
>>> > participating, care of the venue and how you will enforce a zero
>>> > alcohol
>>
>>
>>>
>>
>>> > policy.
>>
>>
>>>
>>
>>> >
>>
>>
>>>
>>
>>> > Once we have received the plan, providing there are no further issues
>>> > we
>>
>>
>>>
>>
>>> > should be able to confirm your booking of the Undercroft.
>>
>>
>>>
>>
>>> >
>>
>>
>>>
>>
>>> > Please let me know if you have any questions.
>>
>>
>>>
>>
>>> >
>>
>>
>>>
>>
>>> > Kind Regards
>>
>>
>>>
>>
>>> >
>>
>>
>>>
>>
>>> > Hannah White
>>
>>
>>>
>>
>>> >
>>
>>
>>>
>>
>>> > Bookings Coordinator
>>
>>
>>>
>>
>>> >
>>
>>
>>>
>>
>>> > University Theatres
>>
>>
>>>
>>
>>> >
>>
>>
>>>
>>
>>> > M416, 35 Stirling Highway, CRAWLEY WA 6009
>>
>>
>>>
>>
>>> >
>>
>>
>>>
>>
>>> > * (08) 6488 7407 | 6 (08) 6488 1022 |
>>
>>
>>>
>>
>>> >
>>
>>
>>>
>>
>>> > * bookings-theatres at uwa.edu.au
>>
>>
>>>
>>
>>> >
>>
>>
>>>
>>
>>> > * www.theatres.uwa.edu.au
>>
>>
>>>
>>
>>> >
>>
>>
>>>
>>
>>> > -----Original Message-----
>>
>>
>>>
>>
>>> > From: John Hodge [mailto:tpg at ucc.gu.uwa.edu.au]
>>
>>
>>>
>>
>>> > Sent: Friday, 11 May 2012 3:39 PM
>>
>>
>>>
>>
>>> > To: bookings - theatres
>>
>>
>>>
>>
>>> > Subject: RE: Winthrop Hall Undercroft
>>
>>
>>>
>>
>>> >
>>
>>
>>>
>>
>>> > Hannah,
>>
>>
>>>
>>
>>> >
>>
>>
>>>
>>
>>> > Here's the signed and completed form
>>
>>
>>>
>>
>>> >
>>
>>
>>>
>>
>>> > John Hodge [TPG]
>>
>>
>>>
>>
>>> >
>>
>>
>>>
>>
>>> > UCC President 2012
>>
>>
>>>
>>
>>> >
>>
>>
>>>
>>
>>>
>>
>>>
>>
>>
>> ----- End forwarded message -----
>
>