[committee] Fw: UCC Tenancy Queries

[Andrew Adamson]

FYI.

Bob.

-----Original Message----- 
From: Madelene Mulholland 13 
Sent: Monday, March 04, 2013 5:15 PM 
To: Andrew Adamson 
Subject: Re: UCC Tenancy Queries 

Hi Bob,

Thanks for your response. I'd like to find a way to help you, but I will
need to consult further with the Guild President, Societies Council
President and Managing Director so it may take some time. I will keep you
updated. Please let me know if any further issues arise.

Kind regards,

Maddie Mulholland
Guild Secretary
UWA Student Guild - Celebrating 100 years in 2013



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On 27/02/13 11:13 PM, "Andrew Adamson" <20276755 at student.uwa.edu.au> wrote:

>Hi Maddie,
>
>Sorry for the super-belated response here. I've been putting off this
>email 
>for a really long time, because frankly, I don't know how to respond. I
>would like you to understand just how frustrating it is being told year
>after year that renovations are coming, only to have them set back
>repeatedly. While the renovations (ie the master plan) are on the books,
>we 
>are in limbo - nobody will let us make improvements to Cameron Hall or
>our 
>clubroom, and the Guild doesn't want to spend any money on it for even
>the 
>most basic of maintenance. Meanwhile, there are clubs in Cameron Hall
>that 
>barely use their clubrooms, the place looks like a dump, and clubs that
>do 
>use their clubrooms don't seem to be able to change anything. My
>frustration 
>at your reply arises from the fact that it is almost a carbon copy of
>what 
>we've been told in previous years - "wait, the master plan is coming
>this/next year". I am also worried by the fact that you seem to have
>already 
>made up your mind on the issue without consultation from the Guild with
>"The 
>Guild's current intention is to keep the Loft space as a communal space".
>It 
>is obvious to me that the current state of affairs with the master plan
>cannot continue, and I would be happy to meet up with you to discuss
>this. 
>There has to be another option here.
>
>UCC came up with a solution that we think benefits everyone and actually
>makes the master plan easier for everyone involved. While people tend to
>scoff at the proposal because of the amount of space involved, I would
>like 
>to point out how misused the space is and historically has been. There's
>also the matter that the space becomes significantly smaller once you add
>walls and doors. Furthermore, I cannot stress enough that this clubroom
>move 
>would still leave common space in the form of our current clubroom, which
>is 
>a good size and is easier to manage by the Guild as it's lockable. I
>understand you sent me the email below before you were sent our proposal;
>I 
>would appreciate it if you could give our proposal another read and give
>me 
>an updated position on the issue. For your convenience, here is a link to
>it 
>again: http://loft.ucc.asn.au/UCC_Proposal.pdf
>
>You mentioned in your email about the tenancy committee not having the
>power 
>to grant our request. I agree that tenancy committee cannot be the sole
>body 
>to approve it, however I think that it would be good to talk the general
>idea of our proposal through with the other clubs. As such, I would like
>to 
>request that our proposal be added to the agenda for the coming tenancy
>committee meeting for discussion. Perhaps a Guild representative can give
>us 
>an update on the master plan and relocation plan beforehand?
>
>I do not believe that the clubroom allocation committee needs to be
>formed 
>for this matter; the clubroom allocation policy was created several years
>ago to expedite clubroom allocations under the assumption that the master
>plan was imminent, and that the clubroom allocation committee would cease
>to 
>be needed after the master plan was completed. As someone who was present
>for the creation of this policy and contributed to the policy document, I
>don't believe it was ever intended to be formed for singular clubroom
>allocations, as this role could be better performed by SOC. To date, the
>clubroom allocation committee has never been formed, and I think that
>expecting it to be formed for single clubroom room issues has been to the
>detriment of clubroom allocations over the past few years.
>
>Thanks for your time, and I hope first week is going well for you!
>
>Andrew "Bob" Adamson
>
>PS: If you're around campus on Friday evening, I would love to catch up
>for 
>a chat about all this as I'll be there for our fresher welcome.
>
>-----Original Message-----
>From: Madelene Mulholland 13
>Sent: Tuesday, January 15, 2013 5:25 PM
>To: Andrew Adamson
>Subject: FW: UCC Tenancy Queries
>
>Hi Bob,
>
>I hope you received the email below? The email address I am now emailing
>you 
>on has recently been made known to me, so I apologise if this is the
>first 
>time you are receiving the email.
>
>Kind regards,
>
>Maddie Mulholland
>
>________________________________
>From: Madelene Mulholland 13
>Sent: Wednesday, 26 December 2012 10:00 PM
>To: bob at ucc.asn.au
>Cc: Laura Smith 13; Cameron Barnes 13
>Subject: UCC Tenancy Queries
>
>Dear Bob,
>
>I am emailing with regards to your Tenancy queries. I apologise for the
>delay - I am currently overseas and this has made communication
>difficult. I 
>have consulted both past Tenancy Committee Members, as well as the
>current 
>Guild representatives on this committee and have come to the conclusion
>that 
>it would be impractical to hold a Tenancy Meeting during the holidays.
>The 
>reasons for this are the following:
>1. It is the holidays and invitees to this meeting may be away or
>unavailable.
>2. Current and potential clubs who are unable to attend will not get
>reasonable and fair consideration in Tenancy matters.
>I intend to call a Tenancy meeting within the first four weeks of
>Semester 
>1, 2013. I will advise all clubs of the date in the new year.
>
>In relation to your request, approval of a relocation to the Loft space
>is 
>not within my power as Tenancy Chair. The allocation of club rooms and
>club 
>spaces is governed by the Club Room Allocation Policy. Under this policy,
>a 
>committee comprising the SOC President and the Tenancy Chair, amongst
>others, reviews applications for club rooms and club spaces and allocates
>them accordingly. This process occurs when sufficient new club rooms
>become 
>available. The Tenancy Committee cannot bypass this allocation policy,
>neither can Guild Council. Please note also that the Guild Masterplan
>building will commence in 2013 and this will lead to a greater number of
>club spaces, both shared and private. These spaces will be allocated at
>the 
>discretion of the Club Room Allocation Committee and all clubs will be
>notified when this process is to occur so they can submit applications.
>
>The Guild's current intention is to keep the Loft space as a communal
>space. 
>You are welcome to use it but must share it with other clubs for the time
>being. A relocation of the shared space may be considered later, however
>yours is not a unique problem - many clubs would like more space and we
>do 
>not want to be unfair or biased in our allocation. I intend to run a
>transparent and accountable Tenancy Committee this year, and I know you
>can 
>appreciate my position on this matter. I apologise for any inconvenience
>this may cause.
>
>Please let me know if you have any further questions.
>
>Kind regards,
>
>Maddie Mulholland
>2013 Guild Tenancy Committee Chair
>