[committee] Committee Meeting - 4 Day Warning

[committee at ucc.gu.uwa.edu.au]

A Committee Meeting will be held on Tuesday, 31 March 2015 at 16:00 unless otherwise stated.

The meeting will be held in the UCC Clubroom.

##Action Items
- [BG3] to set up trial headphone rack

##General Business

- sk0pe: Jordan and committee should not need to be relied upon to do door duties or be the source of Door attention (e.g. current door members reapplying and not nowing how to do 80% of the requirements).  The position of door doesn't mean anythingas a result.

- sk0pe: First years are looking for organised and to organise functions and tournaments , keep bugging me can't find [GEE] in clubroom

- sk0pe: Social: 5v5 CS:GO weekly tournament, with finals at the end of semester?  Possibly open it up to entirety of UWA and require $25 team entry fee or UCC membership, not sure if we can make this a spectator event and -> would lead to increased membership / sales from dispense.

- [BG3]: I would like a budget of $2000 to spend on the improvement of the Vending Machine through the addition of a coin mechanism and a note mechanism.
  - [BG3] Will come back when it comes to purchasing parts to get approval from the committee
  - This would allow members to add money to their dispense accounts without needing to find a door member
    - think clubroom closed, or while everyone is in a game at a LAN
  - The addition will eventually (distant future) allow non members to purchase drinks and snacks from the machine
  - Estimated time of project completion is during the break between semesters.
  - Approx Cost Breakdown:
    - Computer
      - $120 for Raspberry Pi Setup
      - ~$100 for a mini PC build using secondhand parts
      - $1000 for a prebuilt mini PC
      - $750 for a custom PC Build
    - Validators
      - $490 to $600 for 6 tube coin mech (depending on supplier)
      - $385 for a 4 tube coin mech (used)
      - $395 to $420 for note acceptor
    - Other
      - $80 for Misc Parts (Din rail, cable ties, cables, postage)
      - Extra as a buffer
  - Would like to start with my own raspberry pi initially and move to a custom PC build closer to completion
  - Aiming to buy both validators from the same company
  - Misc parts cover all the small things I will need.
  - If you would like to have an input into the exact implimentation, please come and talk to me. Please don't bikeshed during the meeting. I am happy to provide more information and answer questions. Please let me know what other information you would like or what questions you would like answered.
  - Once parts start to arrive, will be documenting process
    - For Website/Wiki
    - Also for presentations
  - <EOT> from [BG3]

- [BG3]: Purchase of a lockbox, required mounting gear, and one lock so that committee (and possibly door members) can access the vending and coke machines. New lock for the tool cupboard. Lockbox would contain tool cupboard key, Vending machine key and coke machine key. Between $60 and $110 depending on the lock box purchased. Unsure if the cheapest lockbox has a settable combination, would suggest one of the others instead.
  - http://www.bunnings.com.au/key-storage-safe-sandleford-combination-wall-mount_p4210229 $31
  - http://www.bunnings.com.au/key-safe-masterlock-wall-mounted_p4210912 $55
  - http://www.bunnings.com.au/key-safe-masterlock-wall-mounted-extra-large_p4210327 $80

Committee's Fortune
-------------------
The only way to keep your health is to eat what you don't want, drink what
you don't like, and do what you'd rather not.
		-- Mark Twain