[committee] Committee Meeting - 6 Hour Warning

[committee at ucc.gu.uwa.edu.au]

A Committee Meeting will be held Today at 16:00 unless otherwise stated.

The meeting will be held in the UCC Clubroom.

##Action Items

##General Business

- sk0pe: Jordan and committee should not need to be relied upon to do door duties or be the source of Door attention (e.g. current door members reapplying and not nowing how to do 80% of the requirements).  The position of door doesn't mean anythingas a result.

- sk0pe: First years are looking for organised and to organise functions and tournaments , keep bugging me can't find [GEE] in clubroom

- sk0pe: Social: 5v5 CS:GO weekly tournament, with finals at the end of semester?  Possibly open it up to entirety of UWA and require $25 team entry fee or UCC membership, not sure if we can make this a spectator event and -> would lead to increased membership / sales from dispense.

- [BG3]: I would like a budget of $2000 to spend on the improvement of the Vending Machine through the addition of a coin mechanism and a note mechanism.
  - [BG3] Will come back when it comes to purchasing parts to get approval from the committee
  - This would allow members to add money to their dispense accounts without needing to find a door member
    - think clubroom closed, or while everyone is in a game at a LAN
  - The addition will eventually (distant future) allow non members to purchase drinks and snacks from the machine
  - Estimated time of project completion is during the break between semesters.

  - Approx Cost Breakdown:
    - Computer
      - $120 for Raspberry Pi Setup
      - ~$200 for a mini PC build using secondhand parts
      - $1000 for a prebuilt mini PC
      - $750 for a custom PC Build
    - Validators
      - $490 to $670 for 6 tube coin mech (depending on supplier)
      - $385 for a 4 tube coin mech (used)
      - $395 to $570 for note acceptor
    - Other
      - $80 for Misc Parts (Din rail, cable ties, cables, postage)
      - Getting faceplate redone for the machine
      - Mounting validators inside the machine
      - Security within the machine
        - One of the most important parts
        - Needs to be in place before it starts getting used
      - Extra as a buffer

  - Would like to start with my own raspberry pi initially and move to a custom PC build closer to completion
  - Aiming to buy both validators from the same company
  - Misc parts cover all the small things I will need.
  - Currently looking at $1250 for both validators
    - only one supplier has responded to me, out of 8 contacted
    - Has also been asking questions to make sure he isn't selling me the wrong thing

  - Once parts start to arrive, will be documenting process
    - For Website/Wiki
    - Also for presentations
      - Have already done presentation at Bankwest
        - Vending Machines, Virtualization and Home Made Accounting Software
      - Currently writing a presentation to show to Coderdojo kids
        - Toying With Vending Machines

  - If you would like to have an input into the exact implimentation, please come and talk to me. Please don't bikeshed during the meeting. I am happy to provide more information and answer questions. Please let me know what other information you would like or what questions you would like answered.
  - <EOT> from [BG3]

- [BG3]: Consider the purchase of a lockbox and required mounting gear so that committee can access the vending and coke machines. Lockbox would contain tool cupboard key, Vending machine key and coke machine key. Between $60 and $110 depending on the lock box purchased. Unsure if the cheapest lockbox has a settable combination, would suggest one of the others instead.
  - http://www.bunnings.com.au/key-storage-safe-sandleford-combination-wall-mount_p4210229 $31
  - http://www.bunnings.com.au/key-safe-masterlock-wall-mounted_p4210912 $55
  - http://www.bunnings.com.au/key-safe-masterlock-wall-mounted-extra-large_p4210327 $80

- [EJK]: HDMI cables for club, to be kept in tool cupboard or machine room.
	- Useful for connecting laptops to projector
	- Recommend $25 budget
	- Kogan sell 5 pack of 3m ones for $20 (but that's probably too short)
	- Also sell 5m for $15
	- Or we could just get DVI/HDMI converter.
- [*OX]: If you buy HDMI cables for the club, then they should be kept in the cables box on the shelf.OM They are not tools so do not belong in the tool cupboard, and are not machines so they do not belong in the machine room. Both places are full, anyway. and at $25 it is not overly care if it is stolen...
- [*OX]: I would kinda like to be on door, but not hugely, so whatever. *shrug*

Committee's Fortune
-------------------
You will pass away very quickly.