[committee] Committee Meeting - 24 Hour Warning

[committee at ucc.gu.uwa.edu.au]

A Committee Meeting will be held on Friday, 25 November 2016 at 14:00 unless otherwise stated.

The meeting will be held in meeting rooms A and/or B of the CCZ.

The agenda for the upcoming meeting is:
========================================

Confirmation of minutes from previous meeting
=============================================

Committee Reports
=================

President's Report
------------------ 
- Exams are donerino
  - Thank goodness
  - Exam fail tally is up on the board
    - Currently looking nice and empty
      - That being said, marks aren't out yet

- [CHS] got an interview for a job finally
  - Hooray

- A lot of things are in motion for UCC
  - New Vive for the club, hype
  - LAN tonight, hype
  - Clubroom reallocation stuff, hype
  - Also organistation for stuff needs to actually begin 
    - O-Day
    - Reimplement UCC website
    - Update UCC wiki
    - Planning for next year

Secretary's Report
------------------

Treasurer's Report
------------------

Fresher Rep's Report
--------------------

Machine Technical Reports
=========================
Servers
-------
- COMSSA dropped by on Monday the 21st
  - Had a problem with their server, didn't have remote access set up?
  - Resolved

Network
-------

Desktops
--------

New equipment
=============

Drinks and Snacks
=================

External Affairs
================
Mail
----

Guild/SOC
---------
- O-Day Applications
  - Opened Tuesday the 22nd
  - Need to start thinking about this
  - Deadline is 30th of Jan
  - See Events?

- Clubroom Reallocation Application
  - For those out of the loop, Tennancy is doing a "full reallocation"
  - UCC could easily keep our clubroom, but we're looking for an upgrade
    - Either a new clubroom with more space, or somewhere to move our server room
  - [SAS] has been working on this, thanks

Other Entities
--------------
- foundry10
    - [CHS]'s actually done it
    - Committee couldn't stop him
    - Guild couldn't stop him
    - Australia's overcosted shipping and poor dollar value couldn't stop him
    - He got the HTC Vive for the club
      - (terms and conditions apply)
  - Big thanks to Lisa and foundry10 for their generosity
  - For those out of the loop;
    - [CHS] messaged Gabe N, asked him for a Vive
    - Gabe is cofounder of foundry10 with Lisa Castaneda
    - foundry10 offers UCC a Vive in exchange for reporting back with what we do with it
  - We sent them the results of our brainstorming at the last committee meeting
  - We got email confirmation this Monday that they would in fact send us a Vive
    - They were especially interested in us collaborating with high school students
      - foundry10 are an organisation with high school as their focus
      - This means that we will eventually, actually need to bring some kids to UCC
        - Or take the Vive to them, depending on how nextmittee wants to approach it
        - This was the condition for us recieving the Vive
        - Definitely worth the $1300 that it would have otherwise cost us

- COMSSA dropped by
  - See Machine Technical Reports: Servers

Events
======
- End of Semester LAN
  - Happening tonight (Friday the 25th)
  - Event created by [CHS], EMP submitted, email sent

- Events Event?
  - Happenened last year, do we want to do it this year too?

- Ed Events for the holidays?

- O-Day
  - (and other Fresher welcoming things)

Action Items
============
- [SOS], [HYT] and [CHS] to email guild about website  
- [TBB] To email tech@ about vr projects
- Committee must have read and understood all discussions regarding lock out
  hours
- [SOS] to email tech@ about windows key acquisition  
- [JMA] and [CHS] to order mouse pads
- [CHS] to organise shirt buy
  - Shirts have been printed
  - Picked up by [JMA] and [SRH], thanks

- [TBB] to upload library to wiki
- [JMA] and [CHS] to purchase marquee
- Committee to discuss education events for the peRIOD BETween exams and O-Week
- [LDT] and [DJF] to look into new mice not working

General Business
================
- [CHS]: Are committee Members going away on Vacation during the holidays?
  - Firstly, should we change the meeting time during the holidays?
    - I know that we've changed the meeting a bunch recently, but perhaps
      committee wants to choose a different day for meetings instead of Friday
  - Secondly, I propose that committee takes a break from December 20th until
    Jan 2nd for a well earned holiday
  - Also, when are committee unable  during the holidays (eg. out of the country)
    - [CHS] is out of the country from the 14th of December until the 31st of Dec

- [CHS]: Student Guild lost property
  - After lost property floats around at the Guild student centre for 2 months,
    they stop caring about who owns it
  - [CHS] talked to the Guild receptionist, proposed that UCC takes it?
  - I know UCC doesn't need more junk, but USBs can be reformatted and sold?
    - Something something more variety for the vending machine
  - And laptop power cables can be kept, many UCCans look through boxes for a 
    laptop cable if they forget their own
    - We could keep just one of each laptop model
    - And also allow UCCans to take them to keep
    - Sell the spares on ebay to fundraise for the club?
  - Committees opinions?
    - 

- [CHS]: Need to take pictures of committee members for committee page
  - That's you, [HYT] and [RLD]
  - I'll take them after the meeting, and upload them
- [SAS]: Further proposals for clubroom improvement

Committee's Fortune
-------------------
Bridge ahead.  Pay troll.