[committee] UCC Ordinary General Meeting Minutes 2017-02-08
Oscar Hermoso
oscarhermoso852 at gmail.com
Fri Feb 10 10:49:34 AWST 2017
UCC Committee Meeting Minutes 2017-02-08
========================================
Attendance:
===========
- Apologies for any errors in Attendance, the attendance sheet was thrown in
the bin mistakenly after the OGM
Present:
--------
- [CHS] Oscar Hermoso [President]
- [EAR] Elton Rodrigues [Social VP]
- [DJF] Chris Forbes [Treasurer]
- [HYT] Hock Yew Tan [Fresher Rep]
- [LDT] Roland Kerr [Education Officer]
- [SAS] Samuel Shenton [OCM]
- [JMA] Jake Alexander [OCM]
- [*OX] Lyndon 'Frames' White
- [BOB] Andrew 'Bob' Adamson
- [MLG] Grace Rosario
- [M12] Jeremy Cole
- [BG3] Mitch Pomery
- [PJA] Peter Allnutt
- [KEK] Arend Pramoko
- [DJF] Chris Forbes
- [LCR] Liam Runciman
- [BIG] Nic Coetzer
- [LAI] Liam Spence
- [NTU] Nick Bannon
- [KEK] Arend Pramoko
- [TAY] Taylor Home
- [BIG] Nicholas Coetzer
- [woodykamm] Edward Kammann
- [squalo] Brendon Ng
- [tayfga15] Gavin Tay Fernandez
- Jack Looby [non-member]
- Reece Gheradi [non-member]
- Prema Arasu [non-member]
- And a bunch more people. If I remember correctly, there were 33 attendees,
with 3 of them being non-members. If you are not listed, please message
[CHS] on Facebook, or email committee@
Meeting opened: 1910
Agenda
======
- Election of Returning Officers
- Election of Vacant Committee Positions
- Discussion of the Busineess Case
Election of Returning Officers
==============================
- [CHS] moves to suspend standing orders
- [DIE] seconds, passes
- [CHS] nominates [*OX] and [BG3] as returning officers
- [DIE] seconds, passes
Election of Vacant Committee Positions
======================================
Nominations for Secretary
-------------------------
- [TAY] nominates [CHS]
- He's already taking minutes, he's perfect for the job
- Declines
- [MLG] nominates herself, [DIE] seconds
- [M12] noiminates himself, [TPG] seconds
- [CHS] nominates [BIG]
- [BIG] is a non-student
- [JMA] nominates [SAS]
- Declines
- [LDT] nominates [DAS]
- Declines
- [PJA] nominates [KEK]
- Declines
- [CHS] nominates [HYT], [SAS] seconds
- Declines
- [SAS] nominates [BLZ], [JMA] seconds
- [BLZ] is absent, but has discussed with [SAS] prior and accepts
Speeches
--------
- [TAY]: (asking the Returning Officers) Are you going to put a time
limit on speaking?
- [DIE]: Yeah, two weeks!
- Everyone laughs
- [MLG]: There's not much to say, it's a month, I can type
- [M12}: At the end of the day, it's about knowing policy and writing
minutes, tooting my own horn, I know policy
- [SAS] speaks on [BLZ]'s behalf
- [BLZ] is at work today and can't attend
- Resigned for personal reasons
- Did good work
- Now wants to return
Questions
---------
- [LAI]: Can you make all the meetings?
- [M12]: Yeah I already have been
- [MLG] All of them but the next one
- [SAS]: [BLZ] works at night time, can make the meetings
- [NTU]: Are you aware that the next AGM is coming, and notice should
be posted on
Facebook, email and in the clubroom in due time
- [M12]: Yes
- [MLG]: Haven't we already covered this? Yes
- [SAS]: [BLZ] is aware
- [DJF]: Will you run for anything next year
- [M12]: President and Secretary
- [MLG]: Probably Education Vice President and Ed Officer
- [SAS]: [BLZ] will run for Exec again, maybe
- [LDT]: Cerberus is our virtual noticeboard, do you know how to put stuff on
it?
- [M12]: I've been a student so long that I'm good at learning
- [MLG]: I'll ask someone to teach me
- [SAS]: [BLZ] knows how to put things on Cerberus
> Candidates leave
> Elections take place
> Candidates return
- [BLZ] elected as secretary
Nominations for Social Officer
--------------------------
- [TAY] nominates [DIE], [LAI] seconds
- Accepts
- [DIE] nominates [JMA]
- Accepts
- [PJA] nominates [KEK]
- Declines
- [EAR] nominates [M12], [SAS] seconds
- Accepts
- [DJF] nominates [BIG], [JMA] seconds
- Accepts
- [JMA] withdraws
Speeches
--------
- [DIE]: I want to be rep because it's fun, and that's what it's about. I'm
learning to use the vive. I'm also learning how to not play videogames so
that I can say hi to new people
- [M12]: Social officer will need to very involved on O-Day
- [BIG]: I care about crossclub culture, everyone in Cam Hall knows me. I'm the
most active member in the clubroom. I care about transparency which has been
a big problem lately.
Questions
=========
- What will you do to help UCC on O-Day?
- [DIE]: Happy to help out a lot, one of few people who can use the 3d printer
and Vive
- [M12]: Anything and everything, will move between booth and clubroom
- [BIG]: I can carry things, I can learn to use any piece of technology that
we're going to shocase on O-Day
- [JMA]: How many cross-club social events
- [DIE]: Oh man how can I count?
- [EAR] attests to this
- [DIE]: I've been there for every LAN
- Not all of the tech talks
- Can't remember a social event that I've missed though
- [M12]: Not many
- [BIG]: I can't remember any that I've missed, and I've co-hosted one
- Are you planning on running for anything next year?
- [CAM]: Will run for social officer again, it's something I can do with
- [M12}: See previous speech
- [BIG]: Any non-exec role (I'm a non-student), pretty much anything that'll
let me have an impact on the club
- [MLG]: What impact do you want to have on the club?
- [DIE]: O-Week, positive environment in clubroom for young people and old
people
- [BOB]: What was your username again?
- [DIE]: Buddy you can't mess up my account it already doesn't work
- [M12]: Need to merge Ed and Tech, but will create many changes in general
- [BIG]: Miss the old days of more frequent LANs, Pizza nights were very cool,
want to bring them back like [SOS], over the next two weeks, just making
sure O-Day is smooth, long term, a regular event, retain more freshers
- [tayfga15]: Any plans to bridge the tech/gaming divide?
- [DIE]: Agree with [M12], there shouldn'y be a dividde
- Need to get gamers involved in tech, need to get techers involved in
game
- Really want to get a roomba for the club, and then a second roomba and
make them fight
- [M12]: No further comment
- [BIG]: Need to get the two officers working together. Don't neccesarily
agree that there shouldn't be a divide, people should be able to do what
they want, but more advertising for both sides needs to be done so
that there
is more of a crossover
- [Prema Arasu]: Any comments on inclusivity in the clubroom?
- [DIE]: Yeah I think that inclusivity should be a big part of any club on
campus. Anyone being a dick should stop, and anyone in a position of power
should stop people from being a dick
- [M12]: take a look around the room at the number of girls, considering the
ratio of girls in the worlds population
- [BIG]: Unigames has done pretty well
- [TAY]: Get girls -> Get girls
- [BIG]: Well yeah, but I wouldn't lay it as simple as that
- I would also Google the dates of events, last OGM was on lunar new year
- [*OX]: Anything else?
- [DIE]: Yeah, trial by combat
> Candidates leave
> Elections take place
> Candidates return
- [DIE] elected as social officer
- [JMA] moves to reinstate standing orders
- [DIE] seconds, passes
Discussion of the Business Case
===============================
- [SAS]: The business case has been withdrawn for many reasons
- Costing
- Elevator
- No longer feasible
- Anyone is welcome to take up new plans and new options for the future
- I'll leave that to next committee
- Feels bad man
- [*OX] moves a motion of thanks to [SAS] for the huge amount of effort that
he's put into the clubroom move and the others that helped
- Motion passes by applause, or maybe that was literally everyone seconding
General Business
================
- [CHS]: Anything else for General Business?
- [LDT] if we wanted to start some shit, I've got some shit to be started
- Waves around draft Code of Conduct for behaviour in the clubroom
- [squalo]: Secretary doesn't have a voice recorder, I would suggest the
a voice recorder
- [BG3]: Strongly support that, minutes of the last OGM were from a voice
recorder
- [LAI]: In my experience, voice recorders tend to be average because of
people taking over each other etc.
- [NTU]: Prompt minutes are important, relying on a voice recorder often
delays minutes being posted, although it does increase their accuracy
- [SAS]: I think whether or not we get a voice recorder is the choice of the
secretary, so we'll see
- [DJF]: Can we formally set a date for the AGM
- Tentative date 14th of March, Tuesday 3rd of Week Semester 1pm, this room
Meeting close 1958
-----------------------------------
Meeting minutes are also available at http://www.ucc.asn.au/infobase/minutes
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