[committee] UCC Ordinary General Meeting Minutes 2017-02-08

Oscar Hermoso oscarhermoso852 at gmail.com
Fri Feb 10 10:49:34 AWST 2017


UCC Committee Meeting Minutes 2017-02-08
========================================

Attendance:
===========

- Apologies for any errors in Attendance, the attendance sheet was thrown in
  the bin mistakenly after the OGM

Present:
--------
- [CHS]	Oscar Hermoso		[President]
- [EAR]	Elton Rodrigues		[Social VP]
- [DJF]	Chris Forbes		[Treasurer]
- [HYT] Hock Yew Tan		[Fresher Rep]
- [LDT]	Roland Kerr		[Education Officer]
- [SAS]	Samuel Shenton		[OCM]
- [JMA] Jake Alexander		[OCM]
- [*OX] Lyndon 'Frames' White
- [BOB] Andrew 'Bob' Adamson
- [MLG] Grace Rosario
- [M12] Jeremy Cole
- [BG3] Mitch Pomery
- [PJA] Peter Allnutt
- [KEK] Arend Pramoko
- [DJF] Chris Forbes
- [LCR] Liam Runciman
- [BIG] Nic Coetzer
- [LAI] Liam Spence
- [NTU] Nick Bannon
- [KEK] Arend Pramoko
- [TAY] Taylor Home
- [BIG] Nicholas Coetzer
- [woodykamm] Edward Kammann
- [squalo] Brendon Ng
- [tayfga15] Gavin Tay Fernandez
- Jack Looby			[non-member]
- Reece Gheradi			[non-member]
- Prema Arasu			[non-member]

- And a bunch more people. If I remember correctly, there were 33 attendees,
  with 3 of them being non-members. If you are not listed, please message
  [CHS] on Facebook, or email committee@

Meeting opened: 1910

Agenda
======
- Election of Returning Officers
- Election of Vacant Committee Positions
- Discussion of the Busineess Case

Election of Returning Officers
==============================
- [CHS] moves to suspend standing orders
  - [DIE] seconds, passes

- [CHS] nominates [*OX] and [BG3] as returning officers
  - [DIE] seconds, passes

Election of Vacant Committee Positions
======================================
Nominations for Secretary
-------------------------
- [TAY] nominates [CHS]
  - He's already taking minutes, he's perfect for the job
  - Declines

- [MLG] nominates herself, [DIE] seconds

- [M12] noiminates himself, [TPG] seconds

- [CHS] nominates [BIG]
  - [BIG] is a non-student

- [JMA] nominates [SAS]
  - Declines

- [LDT] nominates [DAS]
  - Declines

- [PJA] nominates [KEK]
  - Declines

- [CHS] nominates [HYT], [SAS] seconds
  - Declines

- [SAS] nominates [BLZ], [JMA] seconds
  - [BLZ] is absent, but has discussed with [SAS] prior and accepts

Speeches
--------
- [TAY]: (asking the Returning Officers) Are you going to put a time
limit on speaking?
  - [DIE]: Yeah, two weeks!
  - Everyone laughs

- [MLG]: There's not much to say, it's a month, I can type

- [M12}: At the end of the day, it's about knowing policy and writing
  minutes, tooting my own horn, I know policy

- [SAS] speaks on [BLZ]'s behalf
  - [BLZ] is at work today and can't attend
  - Resigned for personal reasons
  - Did good work
  - Now wants to return

Questions
---------
- [LAI]: Can you make all the meetings?
  - [M12]: Yeah I already have been
  - [MLG] All of them but the next one
  - [SAS]: [BLZ] works at night time, can make the meetings

- [NTU]: Are you aware that the next AGM is coming, and notice should
be posted on
    Facebook, email and in the clubroom in due time
  - [M12]: Yes
  - [MLG]: Haven't we already covered this? Yes
  - [SAS]: [BLZ] is aware

- [DJF]: Will you run for anything next year
  - [M12]: President and Secretary
  - [MLG]: Probably Education Vice President and Ed Officer
  - [SAS]: [BLZ] will run for Exec again, maybe

- [LDT]: Cerberus is our virtual noticeboard, do you know how to put stuff on
  it?
  - [M12]: I've been a student so long that I'm good at learning
  - [MLG]: I'll ask someone to teach me
  - [SAS]: [BLZ] knows how to put things on Cerberus

> Candidates leave
> Elections take place
> Candidates return

- [BLZ] elected as secretary

Nominations for Social Officer
--------------------------
- [TAY] nominates [DIE], [LAI] seconds
  - Accepts

- [DIE] nominates [JMA]
  - Accepts

- [PJA] nominates [KEK]
  - Declines

- [EAR] nominates [M12], [SAS] seconds
  - Accepts

- [DJF] nominates [BIG], [JMA] seconds
  - Accepts

- [JMA] withdraws

Speeches
--------
- [DIE]: I want to be rep because it's fun, and that's what it's about. I'm
  learning to use the vive. I'm also learning how to not play videogames so
  that I can say hi to new people

- [M12]: Social officer will need to very involved on O-Day

- [BIG]: I care about crossclub culture, everyone in Cam Hall knows me. I'm the
  most active member in the clubroom. I care about transparency which has been
  a big problem lately.

Questions
=========
- What will you do to help UCC on O-Day?
  - [DIE]: Happy to help out a lot, one of few people who can use the 3d printer
    and Vive
  - [M12]: Anything and everything, will move between booth and clubroom
  - [BIG]: I can carry things, I can learn to use any piece of technology that
    we're going to shocase on O-Day

- [JMA]: How many cross-club social events
  - [DIE]: Oh man how can I count?
    - [EAR] attests to this
    - [DIE]: I've been there for every LAN
      - Not all of the tech talks
      - Can't remember a social event that I've missed though
  - [M12]: Not many
  - [BIG]: I can't remember any that I've missed, and I've co-hosted one

- Are you planning on running for anything next year?
  - [CAM]: Will run for social officer again, it's something I can do with
  - [M12}: See previous speech
  - [BIG]: Any non-exec role (I'm a non-student), pretty much anything that'll
    let me have an impact on the club

- [MLG]: What impact do you want to have on the club?
  - [DIE]: O-Week, positive environment in clubroom for young people and old
    people
    - [BOB]: What was your username again?
      - [DIE]: Buddy you can't mess up my account it already doesn't work
  - [M12]: Need to merge Ed and Tech, but will create many changes in general
  - [BIG]: Miss the old days of more frequent LANs, Pizza nights were very cool,
    want to bring them back like [SOS], over the next two weeks, just making
    sure O-Day is smooth, long term, a regular event, retain more freshers

- [tayfga15]: Any plans to bridge the tech/gaming divide?
  - [DIE]: Agree with [M12], there shouldn'y be a dividde
    - Need to get gamers involved in tech, need to get techers involved in
      game
     - Really want to get a roomba for the club, and then a second roomba and
      make them fight
  - [M12]: No further comment
  - [BIG]: Need to get the two officers working together. Don't neccesarily
    agree that there shouldn't be a divide, people should be able to do what
    they want, but more advertising for both sides needs to be done so
that there
    is more of a crossover

- [Prema Arasu]: Any comments on inclusivity in the clubroom?
  - [DIE]: Yeah I think that inclusivity should be a big part of any club on
    campus. Anyone being a dick should stop, and anyone in a position of power
    should stop people from being a dick
  - [M12]: take a look around the room at the number of girls, considering the
    ratio of girls in the worlds population
  - [BIG]: Unigames has done pretty well
    - [TAY]: Get girls -> Get girls
      - [BIG]: Well yeah, but I wouldn't lay it as simple as that
    - I would also Google the dates of events, last OGM was on lunar new year

- [*OX]: Anything else?
  - [DIE]: Yeah, trial by combat

> Candidates leave
> Elections take place
> Candidates return

- [DIE] elected as social officer

- [JMA] moves to reinstate standing orders
  - [DIE] seconds, passes

Discussion of the Business Case
===============================
- [SAS]: The business case has been withdrawn for many reasons
  - Costing
  - Elevator
  - No longer feasible
  - Anyone is welcome to take up new plans and new options for the future
  - I'll leave that to next committee
  - Feels bad man

- [*OX] moves a motion of thanks to [SAS] for the huge amount of effort that
  he's put into the clubroom move and the others that helped
  - Motion passes by applause, or maybe that was literally everyone seconding

General Business
================
- [CHS]: Anything else for General Business?
  - [LDT] if we wanted to start some shit, I've got some shit to be started
    - Waves around draft Code of Conduct for behaviour in the clubroom

- [squalo]: Secretary doesn't have a voice recorder, I would suggest the
  a voice recorder
  - [BG3]: Strongly support that, minutes of the last OGM were from a voice
    recorder
  - [LAI]: In my experience, voice recorders tend to be average because of
    people taking over each other etc.
  - [NTU]: Prompt minutes are important, relying on a voice recorder often
    delays minutes being posted, although it does increase their accuracy
  - [SAS]: I think whether or not we get a voice recorder is the choice of the
    secretary, so we'll see

- [DJF]: Can we formally set a date for the AGM
  - Tentative date 14th of March, Tuesday 3rd of Week Semester 1pm, this room

Meeting close 1958

-----------------------------------
Meeting minutes are also available at http://www.ucc.asn.au/infobase/minutes
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