[committee] Committee Meeting - 4 Day Warning

[committee at ucc.gu.uwa.edu.au]

A Committee Meeting will be held on Friday, 13 January 2017 at 14:00 unless otherwise stated.

The meeting will be held in meeting rooms A and/or B of the CCZ.

The agenda for the upcoming meeting is:
========================================

Confirmation of minutes from previous meeting
=============================================

Committee Reports
=================

President's Report
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Secretary's Report
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- I'm resigning from committee 2 weeks from now
  - Aka this is my 2 week warning (I'll be sending an email tonight)
  - Moving to Melbourne late this month

Treasurer's Report
------------------


- [CHS]: pls reimburse
  - $10.75 for plastic cups
  - $60.73 for last drinks run that I was never reimbursed for
  - $105.00 for Vive import levy
  - Receipts are in the treasurer's file
  - Payment has been created on Westpac, just need someone else to approve it

Fresher Rep's Report
--------------------

Machine Technical Reports
=========================
Servers
-------

Network
-------

Desktops
--------

New equipment
=============

Drinks and Snacks
=================

External Affairs
================
Mail
----

Guild/SOC
---------
- Clubroom cleanup
  - Happened
  - Every attended or gave apologies
    - Nice
  - Couches are finally completely clean for the first time ever
    - Like stainless

Other Entities
--------------

Events
======
- Uncharity Vigil
  - [JMA] to represent UCC
  - Things to be done
    - EMP
    - Advertising
    - Pick a date
    - Talk to UWAnime
  - Door prices split 3 ways as per standard
  - Buy in tournament?
  - Make [CHS] or [TJB] do shitty things for money

- Door Meeting
> [chs] leaves 1530
  - Saturday 21/January/2017 1100

- Wheel meeting
  - Friday 27/January/2017 1900
  - Non-wheel members are welocome to attend
> [chs] returns 1532

- General Meeting
  - To be held 3/Feb/2017 1900 awaiting confirmation
  - needs to be held for relelection of secretary
  - constitutional changes will also be voted on
    - will be posted prior
  - policies will be discussed at the SGM

- O-Day
  - [EAR] volunteers to head O-Day team
    - [HYT] to second-in-command as the fresher rep

  - Marquee - [JMA] and [CHS] please complete, please
    - Unsure whether or not we budgeted for it
      - Committee we says that we did

  - Stall needs to be booked
    - [SAS] moves to budget $385 for two 3*3 spaces without shades for O-Day
      - [CHS] seconds, passes unanimously
    - [DJF] to apply for  on Guild website

  - Fresher guide writing night  
    - [TBB] volunteers to organise event
    - [TBB] will do fresh guide of UCC
      - LaTeX is nice

  - Signups
    - Webforms for signups?
    - [JMA]: too unreliable
    - can still have paper as a backup
    - [SAS] and [TBB] to investigate

- Wheel meeting
  - [SAS] to call next wheel meeting

- AGM
  - Normally third week Tuesday 1PM
  - Will continue as such

- Fresher Welcome
  - Again [HYT] and [EAR] running

- VIVE set-up ]event
  - Either first week or weekend of Feburary
  - Awaiting new GFX card

> [ear leaves] 1540
> [ear] arrives 1543

Action Items
============
- [SOS], [HYT] and [CHS] to email guild about website
  - not done
- [JMA] and [CHS] to order mouse pads
  - not done, literally ruined christmas
- [TBB] to upload library to wiki
  - not done
- [JMA] and [CHS] to purchase marquee
  - not done
- [LDT] and [SAS] to resolve broken mouse situation
  - ongoing
  - mice have been isolated
- [CHS] to organise UCC cleanup
  - done
- [CHS] to investigate iMac situation
  - done, rocked up early but not early enough
- [EAR] and [LDT] to put dry ice in the vending machine
  - done
  - condensation was an issue
  - refrigeration unit removes that issue

General Business
================
- [BOB]: reimburse $150 for merlo disks
  - [TBB] motions to reemburse $150 for merlo disks
  - [sas] seconds
  - pass 8/9

- [BOB]: Ash red bull email
  - the cans can not fit
  - we shall not be purchasing the cans/bottles

- [SAS]: Committee chat moving to Discord
  - We shall test it out
  - trs80 has made a UCC channel

- [BOB]: reimburse $152.07 for snack machine refrigeration (receipts email to treasurer@)
> [JMA] leaves 1600
> [jma] returns 1601
  - [chs] motions to remburse %152.07 for snack machine refrigeration
  - [sas] seconds
  - passes 8/9

> [mmm] leave 1602

- Our clubroom alocation plan has issues
  - There is external club PR issues that we have to talk about
  - [JMA]: "Everyone I talk to feels this is dumb"
  - [SAS]: "When I put this forward, everyone present was aware of the options"
  - On ditching cameron hall
    - [oscar] our primary reasons for wanting to change our clubroom is space and security
  - This is a discussion that has been in discussion for many years now
  - The proposal _doesn't_ just say that we want to move. It just lists it as an option. There are propblems that we want fixxed in it.
  - Upon hearing from tenency, this will be brought to an SGM
  - Committee is more than happy to hold a public discussion on this.
  - Until the realocation happens, we won't know if anything will occur.

> [tbb] leaves 1630

- Meeting closed 1638

Committee's Fortune
-------------------
Love is in the offing.  Be affectionate to one who adores you.