[committee] 24 hr confirmation minutes

[Ruisi Chen]

UCC Committee Meeting Minutes 2017-07-20
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Attendance
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Attendees:
- [DJF] Chris Forbes [PRESIDENT]
- [LDT] Roland Kerr [EDUCATION VP]
- [KEK] Arend Pramoko [SOCIAL VP]
- [AJT] Alex Thatcher [TREASURER]
- [RYS] Ruisi Chen [SECRETARY]
- [DIE] Cam Locke [EDUCATION OFFICER]
- [ROB] Rob Hortin [SOCIAL OFFICER]
- [CFE] Zack Wong [OCM]
- [BIG] Nic Coetzer [OCM]
Apologies:
- NONE
Absent:
- [DXT] Declan [FREP]
Mentions:
- [PBJ] John Nguyen
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Meeting Opened 13:28
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Confirmation of minutes:
- Probably
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Committee Reports
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President's Report
- Busy bee has been moved to the 29th of July (the weekend AFTER camp)
- Got foodsafe certificate for camp, it was really easy
- Need to reply to Anton's reply email, will do after meeting, he didn't
really address the DOTA thing
- CSSC wants to have a directory of other computer clubs
- Great one-liner to advertise UCC
- Bought the cable and the sim card for camp, activated the sim online but
not sure if it's working yet
Treasurer's Report
- We have money, we're not bankrupt yet
- Pretty sure we've broken the 20 person minimum cost for camp
- Finishing up organisation for camp, is good to go
Secretary's Report
- Probably not going to camp
- If i do i'll turn up on the saturday to bake cookies
Fresher Rep's Report
- MIA
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Portfolio Reports
-----------------
Education
- [DIE] is building the robots now that he said he would build earlier
- [LDT] we are constantly more ignorant
- Bit of progress on the dark deal with Gabe N.
- Google blocks 3D printing stuff is a thing, seems to be what tilt-brush
should have been - intuitive and workable
- proabbly won't be able to give people more than 20-30 minutes with it
- COuld develop it and satisfy our dark deal with Gabe N.
Social
- *awkard facial expressions*
- Remember that thing with Matt Pound
- Pass
- Screened GoT this week
OCM's
- [BIG] UCC should get a pizza oven
- [DIE] wants to reroute all the heat from the machines into a pizza oven
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Machine Technical Reports
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Servers
- Have been cooked (we think?) MOLMOL may be broke? Domain control is
broken, not sure if it's fixed or not
Desktops
- CORVO broken, probs motherboard
- CAAN installed windows (currently in the process of finishing, is good)
Others
- Failing drive in MOTSUGO, will be fine for a while but need to be fixed
within the next month but ASAP would be better
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New Equipment
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- Cable and sim for camp
- [LDT] to go to officeworks for modem for camp
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Drink and Snack Reports
-----------------------
- Gonna get a bunch of them for camp, will discuss details after meeting
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External Affairs (Mail, Guild, SOC)
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- Haven't checked the mail
- Busy Bee Saturday 29th July
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Events
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- CAMP IS TOMORROW SEND IN FORMS ASAP
- Don't forget a toothbrush, towels, and chargers
- CAMP packing
- DOTA on the projector
- Screen major gaming tounaments
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Action Items
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- [DIE] to clean up book shelves (reorganised and wiped down) - ONGOING
- [DIE] to schedule sumo robots into camp itinerary - ONGOING
- [DIE] and someone who can read UCC WIKI to make CAAN dual boot - IN
PROGRESS BUT ALMOST DONE
- [AJT] to send camp itinerary to committee  - DONE
- [AJT] to go on food run for camp - TOMORROW
- [DJF] to buy new cable - DONE
- [DJF] to message Jack Looby re: Busy Bee and Floors - DONE (NEED TO TALK
ABOUT FLOOR)
- [BIG] to investigate plastic mats for floors - INVESTIGATED: mostly
designed for carpets, found "poly stick hard" like glad wrap for wood
floors?
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General Business
----------------
- Meeting before camp 10am, bring umbrellas
- May need to buy another set of clamps
- [PBJ] Vive is currently committee only, thinking about letting authorised
door members access it so it gets better use
- CATFISH user account probably doens't matter, VIVE password needs to be
changed, VIVE is disruptive in the room - but complicated if run in the loft
- Change the lock on CATFISH to something different so the keys don't
require as many shenanigans to access CATFISH
- Are long cables the solution? VIVE hub to catfish HDMI (length of cable
could be problem)
- Could move CATFISH to the loft corner so cables can be put into the loft
- Need to work through security issues
- [LDT] has been contacted regarding anti-social behaviour in the club
- Post on FB has been made
- To be followed up with door members, and face to face reminders
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Current Action Items
--------------------
- Do the camp things
- [DIE] to purchase modem
- [AJT] to go on food run
- [DIE] to schedule sumo robots on camp itinerary
- [DIE] to clean up book shelves
- [DJF] to message Looby re: FLOORS
- [CFE] to investigate cable lengths for VIVE for Project VIVE in LOFT
- [LDT] to talk to Computer Science faculty
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Meeting Closed 14:37
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