[committee] 24 HR Confirmation for Minutes

[Ruisi Chen]

UCC Committee Meeting Minutes 2017-06-01
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Attendance
----------
Attendees:
- [DJF] Chris Forbes [President]
- [ROB] Rob Hortin [Social Officer]
- [CFE] Zack Wong [OCM]
- [RYS] Ruisi Chen [Secretary]
- [AJT] Alex Thatcher [Treasurer]
- [DIE] Cam Locke [Education Officer]
- [KEK] Arend Pramako [Social VP]
- [LDT] Roland Kerr [Education VP]
- [BIG] Nic Coetzer [OCM]
Apologies:
- MIA
Absent:
- [DXT] Declan Tanna [FREP]
Mentions:
- [GOZ] Andrew Gozzard
- Ben Zhao
- Sam Benson
- Passito Bandito
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Meeting Opened 13:12
- Meeting moved to unigames because UCC was full, and unigames was empty
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Confirmation of minutes:
- Probably
- People read some parts
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Committee Reports
-----------------
President's Report
- [BIG] leaves
- If you're not at the meeting, read the [bleep] minutes
- Sent an application to change our recorded financial year format to ACNC
- Completed RMP and EMP and itinerary for camp (first drafts)
- Had a meeting with Kasey today, approval meeting is set up for next
Friday 1pm
Treasurer's Report
- Cheque: $4333.94
- Mastercard: $8.71
- Guild: Netsuite is down, should be the same as last week ($127.01)
- [AJT] is busy, poke for reimbursements
- Grants are due tomorrow 5pm, drafts are done need to add a few things
Secretary's Report
- I haven't done anything besides the minutes
- [DJF] complains about his exam timetable
Fresher Rep's Report
- MIA
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Portfolio Reports
-----------------
Education
- Many people have been proposing interesting educational ideas
- [GOZ] CPU event will probably be best run from the start of Semester 2,
not anticipating good numbers or exposure if run over the holidays
- Sequel to electronics to be run before/in conjunction with [GOZ] event
- Build and break a PC will be Semester 2
- 3D printer event next Wednesday with [LDT], probably late afternoon
- [DIE] has been sick for a while, has he planned any events?
- Robotics 1 finale: beginning of Semester 2
- Robotics 2 to start after the 'high level' robotics, build hype
- [LDT] makes skeptical sounds, advises advertising early
- Discussion of posters, format, submission process
- Ball metaphor
- [LDT] to get in contact with [GOZ]
- [LDT]: "Be ready cam, you gotta have some shit for me"
Social
- It's not much except the end of semester LAN
- 29th June possibly? But clashes with Unigames camp
- Mid-break LAN? Possibly Saturday the 24th
- Discussion of Saturdays as a good day for LAN
- Enough distance from UCC Camp
- Regularity of LANs pros and cons discussed, regular LANs are mostly pros
- Date is set for 24th for LAN
- Maybe another event between LAN and camp, maybe a DOTA 1v1 tournament (or
something else)
- Possibly one of [DXT]'s casual game nights
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Machine Technical Reports
-------------------------
Servers
- Generally working with the exception to LOVEDAY
- Something about intense network load, migrated everything off it,
possible solutions in progress
- Apart from that, servers are serving
Desktops
- Activating windows machines, but they randomly still do the thing even
with the windows keys
- Discussion about alt-tab weird stuff
- Our windows machines are legal now
- There is one machine which does not have a registered windows key, but
refuses to register because it believes it has a windows key
- More than enough licences to go around, and enough for CHARITY
- Setting up CHARITY can be reserved for build and break a PC early next
semester
- Keyboard/various peripherals degrade over time
- Having things in UCC is like having them go through a sand blaster and
honey
Others
- No changes to "others"
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New Equipment
-------------
- Not this week, folks
- [DJF] reprimanded for shitposting
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Drinks and Snacks
-----------------
- Still have drinks
- Need to get more snacks, ran out of chocolate
- Ran out of vanilla pepsi max
- Food run to happen sometime next week (probably before committee meeting)
- [KEK] - "Can we get fruits?" "Honey never expires"
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External Affairs
----------------
Mail
- [RYS] did not check the mail, will do after
Guild/SOC
- There was a guild meeting last night, lmao boiii
- Nothing actually relevant
- No engagement
Panto
- Has paid membership for their website
- Will get that set up
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Events
------
Camp
- Fri 21st - Mon 24th July SAVE THE DATE
- Approval meeting next Friday 1pm
- Got to update a few things, but otherwise fine
- People to get RSA's and First Aid certs
LAN
- 24th June
- [KEK] to do EMP
Relay for Life
- Saturday 14th October
- Would be keen to make a team if people will commit to showing up
- Extended tangent into the origins of the potato shuffle running technique
- Extended discussion on dysfunctional limbs
- [DJF] moves discussion on, [BIG] brings up passito bandito
=========================================
Action Items
------------
Update committee wiki
- To be done
Labelling stuff
- To be done
[DJF] to buy lable tape
[AJT] to do Semester 1 Grants
- Mostly done, will finish tonight, to be sent off tomorrow
[AJT] to reimburse [KEK] for quiz night prizes
[LDT] to purchase replacement fluro for machine room
- Will be done
- [LDT] is bitter about how we cannot touch anything anymore because we
sacrificed so many souls to guild in exhange for material goods
- [BIG] suggests we get candles
- [LDT] describes a complicated system where computers turn on lighters to
light candles
- [DJF] suggests using lightbulbs
- 3D printing of candles discussed
- Turn UCC into a cult room, Unnecessary Candles Club/University Candle
Cult
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Reimbursements
--------------
- [KEK] to get reimbursed $48
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General Business
----------------
CSSC
- Sent us an email, was cool
- Thinks CUCC is a good idea
- [DJF] will reply by tomorrow night in response to a couple of other
things addressed in the email
- CUCC is a real pipe dream, especially when Coders for Causes moves into
Unigames' old clubroom
- For those playing at home, this is the Confederate of University Computer
Clubs
- Basically Reframe for computer clubs, but CUCC uses their own funds for
your event
- "We demand to be CUCCed"
- [DIE] wants to dissolve the the club right now to make us into CUCC
- CSSC wants to run a DOTA tournament a few weeks into next semester, [DJF]
to respond
Door Applications
- Ben Zhao
- Not approved
- Sam Benson
- Not approved
- Passito Bandito
- Awaiting response from campus security
- [DJF] has been accused of being an absent father-figure
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Meeting Closed 14:47
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