[committee] Minutes 2017-05-11
Ruisi Chen
21487925 at student.uwa.edu.au
Thu May 11 15:54:05 AWST 2017
UCC Committee Meeting Minutes 2017-05-11
====================================
Attendance
-------------------
Attendees:
-
[DJF] Chris Forbes [President]
-
[AJT] Alex Thatcher [Treasurer]
-
[RYS] Ruisi Chen [Secretary]
-
[DXT] Declan Tanna [Fresher Rep]
-
[LDT] Roland Kerr [Education VP]
-
[DIE] Cam Locke [Education Officer]
-
[KEK] Arend Pramoko [Social VP]
-
[ROB] Rob Hortin [Social Officer]
-
[CFE] Zack Wong [OCM]
Absent:
-
[BIG] Nicholas Coetzer [OCM]
Mentions
-
[GOZ] Andrew “Gozz” Gozzard
-
[MSW] Matt Winslade
-
[EAR] Elton Rodriguez
======================================
Meeting Opened 13:07
======================================
Confirmation of minutes from previous meeting
-
???
-
There has already been 24 hour period since the last set of minutes, so
they should all be confirmed
=================
Committee Reports
=================
President's Report
-----------------------------
- I did the storage cupboard applications
- Applied for small or large storage because tenancy seems reluctant to
give people large spaces unless they really need it
- [CAM] never told [DJF] when storage applications were due so it was
submitted late
- Got some door photos up, need to get more done
- We can actually have the llama back in the room
- Explains llama to secretary
- Cleaned up some of the stuff in the hallway, some of the stuff still
needs to go but anything left out will be thrown out
- The desk outside needs to go (or at least some of the desk) for efficient
use of space
- ([CAM] and [LDT] complain about the water cooler)
- Got started on uncooking the 2016 books
> [ROB] arrives
Secretary's Report
-----------------------------
- New transfer student anime trope
Treasurer's Report
----------------------------
- Panto + assessments = [AJT] has been busy
- Must reimburse [BOB]
- Money
- Guild $2030.82
- Mastercard $8.71
- Cheque (after payments go through) $3922.42
- [AJT] motions to reimburse [NTU] for $257.25 for a coke run
- [TBB] seconds
- Motion passes
- Need to reimburse BOB for ~$2000 worth of stuff
- will probably be going ~$50 over budget
- CAM moves to increase the budget for cables by $50
- Arend seconds
- Motion passes
Fresher Rep's Report
---------------------------------
- Doesn’t have anything
=================
Portfolio Reports
=================
Education
---------------
- Honestly not much happened with respect to education
- Robotics is happening tonight
- Discussion of murderbot, apparently terrifying and could throw a brick
through a window
- Thinking about a build-a-pc events but unaware of how they were run in
the past
- [MSW] wants to make a PC from scratch, discussion of spare parts
- Computer to the left of porcupine may become test subject
- Date considered, will be contingent somewhat on [MSW] eligibility, will
try not to have it on a thursday
- We are probably allowed to mention that you can get a free beverage from
the tav on a wednesday, there was discussion about this
Social
------
- Last week i had the LoL 1v1 tournament 20-30 people turned up, red bull
guy was a bro and gave us
- Pack up for tournament was really, really atrocious, consequences dealt
with for a week afterwards
- One less set of speakers
- Found a lock on
- Disabled a switch, cameras went out, printer went out
- Things were put in the wrong places
- 72 cans for free, same amount of cans once every month that we can give
away as prizes and stuff
- Matt Pound at varsity talked to us about the ubereats project, email was
sent out by [EAR]
- Overwatch event May 19th 3-6PM Loft in collaboration with UWAnime (EMP
done)
- Cameron Hall quiz night tomorrow buy a ticket
======================
Machine Technical Reports
======================
Servers
-------------
- Servers are serving
- [CAM] still cannot log in
- Apparently that’s his fault
- Waiting on arrival of new drives
Network
------------
- Seems fine
- AD Upgrade Progress
- Project night didn’t really happen last monday so it hasn’t been worked
on for a while
Desktops
--------------
- They are good
Others
-----------
- Webcam have been frozen since 12:50 today
- Webcams were down after the LoL tournament, but appear to be ok now
- When [LDT] was fixing the cams and dealing with other shit: you know how
one of those circuits were out last week, [GOZ] and roland switched half of
the webcams over to an internal circuit so you can’t trip their power from
outside the clubroom
=============
New equipment
=============
- None
- Secretary
- OCM
=================
Drinks and Snacks
=================
-
Present
-
Discussion of including healthy food in vending machine
-
[DJF] wants nothing to do with cans of tuna
-
Musli is suggested
-
Individual single serve cereal is discussed
-
Issue of the provision of milk for cereal raised
-
You can purchase 6 packs of individual servings of long life milk in
little juice box cartons
-
[LDT]: why didn’t you just call it anime milk
================
External Affairs
================
Mail
----
- Mousepads ordered in January have arrived
- Some, not all
Guild/SOC
---------
- Next SOC meeting Wed 24th May
- [DJF] to attend unless otherwise notified
Other Entities
--------------
- Need to pass subcommittee regulations for the LARP
- 3D printing tokens
- Stuard and andre are working on hacking systems
- Cam and alex on subcommittee
- Cam moves to pass subcommittee regulations for LARP
- Alex seconds
- Motion Passes
======
Events
======
Robotics
-
Tonight
-
terrifying robot will be present
-
Middle of the day, set up projector, couch games
-
Weekly shitposting games
-
Friday night
-
Declan’s thing
-
Jackbox games style
-
Rob and Arend to come up with a short list of games with declan for
this games night
Fresher LAN
- happened, was good
- How to build/break a PC
- Already discussed
Quiz Night
-
Tomorrow
-
You should all go
-
$50 already budgeted for prize pool
-
Arend to get prizes before tomorrow night
-
2 x $20 varsity vouchers
-
Little usbs/cube of USBs
============
Action Items
============
-
Cerberous is fixed
-
[DJF] attended the last SOC meeting
-
Overdue accounts have been locked
-
Windows licences not bought
-
[LDT] to get [TBB] to do it
-
Committee to update Wiki
-
There has been no website response from Guild
-
[AJT] and [CAM] to investigate tool cupboard wiki
-
Ongoing
-
Thinking about barcodes
-
Need asset register
-
[DJF] to follow up with ACNC
-
Not done
-
[DJF] to do storage requirements
-
done
=============
Reimbursements
--------------------------
Arend: $29.90 for clamps
-
Approved
Roland: $91 for electronics consumables
-
Approved
General Business
================
-
[GOZ] wants to set up a virtual machine for the programming society
-
Approved
-
Thursday 1PM committee meetings
-
Noise and games in the clubroom makes it hard
-
Meetings will now start in the clubroom and only move to the CCZ if
it’s too noisy/dysfunctional
-
Survey ex-door members to ask why they didn’t reapply
-
[ROB] to put out a survey this afternoon
-
Professional development ideas discussed
-
Hackathons
-
Projects and startups
-
Networking events
-
Looking forward to Coders for Causes moving in next door
-
Peak time metering is discussed
-
Has not become any less relevant
-
To be brought up next week
-
There are pros likes increased access to computers and health
benefits
-
Cons are not sure how much this will change user behaviour
-
Ideally people would just be courteous and get off the computer after
a couple of hours so other people can have a turn
> Cam leaves to pay for his parking
==================
Meeting Closed: 14:36
==================
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