[committee] Minutes 2017-05-11

Ruisi Chen 21487925 at student.uwa.edu.au
Thu May 11 15:54:05 AWST 2017


UCC Committee Meeting Minutes 2017-05-11

====================================

Attendance

-------------------

Attendees:

   -

   [DJF] Chris Forbes [President]
   -

   [AJT] Alex Thatcher [Treasurer]
   -

   [RYS] Ruisi Chen [Secretary]
   -

   [DXT] Declan Tanna [Fresher Rep]
   -

   [LDT] Roland Kerr [Education VP]
   -

   [DIE] Cam Locke [Education Officer]
   -

   [KEK] Arend Pramoko [Social VP]
   -

   [ROB] Rob Hortin [Social Officer]
   -

   [CFE] Zack Wong [OCM]

Absent:

   -

   [BIG] Nicholas Coetzer [OCM]

Mentions

   -

   [GOZ] Andrew “Gozz” Gozzard
   -

   [MSW] Matt Winslade
   -

   [EAR] Elton Rodriguez

======================================

Meeting Opened 13:07

======================================

Confirmation of minutes from previous meeting

   -

   ???


   -

   There has already been 24 hour period since the last set of minutes, so
   they should all be confirmed

=================

Committee Reports

=================

President's Report

-----------------------------

- I did the storage cupboard applications

- Applied for small or large storage because tenancy seems reluctant to
give people large spaces unless they really need it

- [CAM] never told [DJF] when storage applications were due so it was
submitted late

- Got some door photos up, need to get more done

- We can actually have the llama back in the room

- Explains llama to secretary

- Cleaned up some of the stuff in the hallway, some of the stuff still
needs to go but anything left out will be thrown out

- The desk outside needs to go (or at least some of the desk) for efficient
use of space

- ([CAM] and [LDT] complain about the water cooler)

- Got started on uncooking the 2016 books

> [ROB] arrives

Secretary's Report

-----------------------------

- New transfer student anime trope

Treasurer's Report

----------------------------

- Panto + assessments = [AJT] has been busy

- Must reimburse [BOB]

- Money

- Guild $2030.82

- Mastercard $8.71

- Cheque (after payments go through) $3922.42

- [AJT] motions to reimburse [NTU] for $257.25 for a coke run

-  [TBB] seconds

  - Motion passes

- Need to reimburse BOB for ~$2000 worth of stuff

- will probably be going ~$50 over budget
- CAM moves to increase the budget for cables by $50

- Arend seconds

- Motion passes

Fresher Rep's Report

---------------------------------

- Doesn’t have anything

=================

Portfolio Reports

=================

Education

---------------

- Honestly not much happened with respect to education

- Robotics is happening tonight

- Discussion of murderbot, apparently terrifying and could throw a brick
through a window

- Thinking about a build-a-pc events but unaware of how they were run in
the past

- [MSW] wants to make a PC from scratch, discussion of spare parts

- Computer to the left of porcupine may become test subject

- Date considered, will be contingent somewhat on [MSW] eligibility, will
try not to have it on a thursday

- We are probably allowed to mention that you can get a free beverage from
the tav on a wednesday, there was discussion about this

Social

------

- Last week i had the LoL 1v1 tournament 20-30 people turned up, red bull
guy was a bro and gave us

- Pack up for tournament was really, really atrocious, consequences dealt
with for a week afterwards

- One less set of speakers

- Found a lock on

- Disabled a switch, cameras went out, printer went out

- Things were put in the wrong places

- 72 cans for free, same amount of cans once every month that we can give
away as prizes and stuff

- Matt Pound at varsity talked to us about the ubereats project, email was
sent out by [EAR]

- Overwatch event May 19th 3-6PM Loft in collaboration with UWAnime (EMP
done)

- Cameron Hall quiz night tomorrow buy a ticket

======================

Machine Technical Reports

======================

Servers

-------------

- Servers are serving

- [CAM] still cannot log in

- Apparently that’s his fault

- Waiting on arrival of new drives

Network

------------

- Seems fine

- AD Upgrade Progress

- Project night didn’t really happen last monday so it hasn’t been worked
on for a while

Desktops

--------------

- They are good



Others

-----------

- Webcam have been frozen since 12:50 today

- Webcams were down after the LoL tournament, but appear to be ok now

- When [LDT] was fixing the cams and dealing with other shit: you know how
one of those circuits were out last week, [GOZ] and roland switched half of
the webcams over to an internal circuit so you can’t trip their power from
outside the clubroom

=============

New equipment

=============

- None

- Secretary

- OCM

=================

Drinks and Snacks

=================

   -

   Present
   -

   Discussion of including healthy food in vending machine
   -

      [DJF] wants nothing to do with cans of tuna
      -

      Musli is suggested
      -

      Individual single serve cereal is discussed
      -

      Issue of the provision of milk for cereal raised
      -

      You can purchase 6 packs of individual servings of long life milk in
      little juice box cartons
      -

      [LDT]: why didn’t you just call it anime milk


================

External Affairs

================

Mail

----

- Mousepads ordered in January have arrived

- Some, not all

Guild/SOC

---------

- Next SOC meeting Wed 24th May

- [DJF] to attend unless otherwise notified

Other Entities

--------------

- Need to pass subcommittee regulations for the LARP

- 3D printing tokens

- Stuard and andre are working on hacking systems

- Cam and alex on subcommittee

- Cam moves to pass subcommittee regulations for LARP

- Alex seconds

- Motion Passes

======

Events

======

Robotics

   -

   Tonight
   -

      terrifying robot will be present
      -

   Middle of the day, set up projector, couch games
   -

      Weekly shitposting games
      -

      Friday night
      -

      Declan’s thing
      -

      Jackbox games style
      -

      Rob and Arend to come up with a short list of games with declan for
      this games night


Fresher LAN

 - happened, was good

- How to build/break a PC

- Already discussed

Quiz Night

   -

   Tomorrow
   -

   You should all go
   -

   $50 already budgeted for prize pool
   -

   Arend to get prizes before tomorrow night
   -

   2 x $20 varsity vouchers
   -

   Little usbs/cube of USBs


============

Action Items

============


   -

   Cerberous is fixed
   -

   [DJF] attended the last SOC meeting
   -

   Overdue accounts have been locked
   -

   Windows licences not bought
   -

      [LDT] to get [TBB] to do it
      -

   Committee to update Wiki
   -

   There has been no website response from Guild
   -

   [AJT] and [CAM] to investigate tool cupboard wiki
   -

      Ongoing
      -

      Thinking about barcodes
      -

      Need asset register
      -

   [DJF] to follow up with ACNC
   -

      Not done
      -

   [DJF] to do storage requirements
   -

      done


=============

Reimbursements

--------------------------

Arend: $29.90 for clamps

   -

   Approved

Roland: $91 for electronics consumables

   -

   Approved


General Business

================

   -

   [GOZ] wants to set up a virtual machine for the programming society
   -

      Approved
      -

   Thursday 1PM committee meetings
   -

      Noise and games in the clubroom makes it hard
      -

      Meetings will now start in the clubroom and only move to the CCZ if
      it’s too noisy/dysfunctional
      -

   Survey ex-door members to ask why they didn’t reapply
   -

      [ROB]  to put out a survey this afternoon
      -

   Professional development ideas discussed
   -

      Hackathons
      -

      Projects and startups
      -

      Networking events
      -

      Looking forward to Coders for Causes moving in next door
      -

   Peak time metering is discussed
   -

      Has not become any less relevant
      -

      To be brought up next week
      -

      There are pros likes increased access to computers and health
      benefits
      -

      Cons are not sure how much this will change user behaviour
      -

      Ideally people would just be courteous and get off the computer after
      a couple of hours so other people can have a turn

> Cam leaves to pay for his parking

==================

Meeting Closed: 14:36

==================
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