[committee] 24 Hr Confirmation 18/05/2017

Thu May 18 15:05:03 AWST 2017

Here's the minutes from today. Let me know if there's anything that needs
to be changed. Will send them out tomorrow evening.

UCC Committee Meeting Minutes 2017-05-18

===================================

Attendance

=========

Attendees:

   -

   [DJF] Chris Forbes [President]
   -

   [AJT] Alex Thatcher [Treasurer]
   -

   [RYS] Ruisi Chen [Secretary]
   -

   [LDT] Roland Kerr [Education VP]
   -

   [DIE] Cam Locke [Education Officer]
   -

   [ROB] Rob Hortin [Social Officer]
   -

   [CFE] Zack Wong [OCM]
   -

   [TPG] also contributed to discussion

Apologies:

   -

   [BIG] Nicholas Coetzer [OCM]
   -

   [DXT] Declan Tanna [FREP]
   -

   [KEK] Arend Pramoko [Social VP]

Absent:

   -

   N/A

Mentions:

   -

   [MSW] Matt Winslade
   -

   [BOB] Andrew Adamson
   -

   [NTU] Nick Bannon

=============

Meeting Opened 13:09

====================================

Confirmation of minutes from previous meeting

   -

   Probably
   -

   Chris read them

===============

Committee Reports

===============

President’s Report

   -

   Worked on more of the books, now our term deposits are legit and doesn’t
   look like we lost $50k
   -

      Thinks it’s almost finished
      -

   Got the keys for the cupboard (discussed further below)
   -

   Camp: tried to talk to Kasey
   -

      Need everyone’s RSA and first aid

Secretary’s Report

   -

   I don’t remember sending out last week’s minutes but apparently that
   happened?
   -

   It did not happen, last week’s minutes got sent to committee list not
   the general mailing list
   -

      They have now been sent out to the regular mailing list
      -

   The script seems to be fixed for the meeting reminder emails credit:
   [DJF]

Treasurer’s Report

   -

   Reimbursed [BOB] $1903.81
   -

   Cheque: $4582.27
   -

   Mastercard: $8.71
   -

   Guild: $127.01
   -

   Reimbursements needed for:
   -

   Went on foodrun with Cam this morning
   -

      Move to reimburse alex
      -

         Seconded
         -

         Motion passes

Fresher Rep’s Report

   -

   MIA

=============

Portfolio Reports

=============

Education

   -

   [LDT] talked to [MSW] some more, potentially got his ass in gear, i
   seriously doubt build and break a PC will be ready for next week just given
   the timeline we are operating on
   -

      We still have a previous member’s PC in the machine room that’s been
      there for a year
      -

      Potentially frankenstein it with catfish/porcupine
      -

      Expertise would be nice, but should be very easy to arrange for the
      presence of people who know how to build a PC
      -

      Tentative date,  Maybe wednesday week after next
      -

      Complications include winslade working full time, personally
      difficult for him to get here before 5, could kick things off a
bit earlier
      -

      Contingent on him getting the pieces
      -

   Education Officer
   -

      Robotics is dead
      -

      Finding ways to either revamp event or improve on future events
      -

   Server related events are Friday/Saturday
   -

      People should be able to learn something from them
      -

      It’s not really entry level

Social

   -

   Arend is not here, that’s fine
   -

   Overwatch event is still going forward, arend said he should be able to
   be there
   -

   ROB will not be there, but he never said he would be
   -

   You need to own/gain access to a copy of overwatch to participate
   -

   End of semester LAN should probably happen
   -

      Pre-exams de-stress LAN  (2nd/3rd June) or Post-exams LAN (24/25th)??
      -

      Making a shirt for declan to wear
      -

      [ROB] to decide

=====================

Machine Technical Reports

=====================

Servers

   -

   New server, not yet deployed

Network

   -

   Nothing is going wrong at this very moment
   -

   Complaints from league players, but that may just be them complaining in
   general

Desktops

   -

   We got them
   -

   Cobra
   -

      Graphics issues when rebooted
      -

   [DIE] played video games on linux and nobody died
   -

      He has opinions on this

Others

=============

New Equipment

   -

   Server stuff
   -

   Most of the mousepads

===============

Drinks and Snacks

   -

   Got drinks, mostly vanilla pepsi max
   -

      There’s a strong market for vanilla bepis
      -

   Got chips & chocolate

============

External Affairs

============

Mail

   -

   Did you hear we got mousepads
   -

   Nothing else

Guild/SOC

   -

   SOC meeting 24th May
   -

      [DJF] to attend
      -

   We got cupboards
   -

      Cameron Hall Loft cupboards 3, 4, 5, 6
      -

      Keys are in the lock-box because door members will need them
      -

      They are currently labelled, but we may need more permanent labels
      -

      Ethernet cables will probably go into those cupboards (most of the
      LAN stuff)
      -

   Debate about storage of protein shakes
   -

      Some argue that we should not be storing protein powder in the
      clubroom
      -

         Apparently several members store their personal protein powder in
         the room
         -

         It’s clutter, other clutter needs to be disposed of as well
         -

         Need to work out how to use our current space, and see how much
         other space we need to sort out
         -

         Debate about how much stuff we can get rid of to make a meaningful
         difference in the amount of storage space we need

Other Entities

   -

   None

======

Events

   -

   Quiz night
   -

      Went well
      -

      Sold 12 tables and 107 tickets
      -

      Many profits
      -

      UCC sold 20 tickets
      -

      UCC prizes were popular
      -

   CAMP
   -

      A bunch of stuff is needed for camp
      -

      EMP is half completed
      -

      [DJF] has all the forms needed, just need to be updated
      -

      Need to talk to Kasey about scheduling and stuff
      -

      Talked to mitch re: trevor burke
      -

         Trained chef, comes to camp for free but cooks for UCC
         -

      Food handling and safety training is necessary for everyone who
      handles food at camp
      -

   How to train your server
   -

      Friday 19th May 6-7PM start (but depends on when people show up)

==========

Action Items

   -

   [LDT] has purchased 5 windows licences
   -

      $71.50 for 5 windows licences
      -

      Motion to reimburse [LDT]
      -

      Seconded
      -

      Motion Passed
      -

   Committee to update wiki
   -

      Relevant committee to do so when they are able
      -

   Labelling stuff
   -

      [AJT] and [DIE] to do stuff
      -

      Will get around to it when they have time
      -

   [DJF] to go to SOC meeting
   -

   [ROB] to survey door members
   -

      One respondent via email
      -

      Talk to people from around the club: needs to be done

=============

Reimbursements

   -

   Already covered

=============

General Business

   -

   [NTU] brought this up 2 weeks ago
   -

      Computer museum is having an open day during camp
      -

      When people leave the premises they are responsible for their own
      safety because they are adults
      -

   Panto
   -

      Perhaps hosting website for panto
      -

         No objections
         -

         Discussions to continue
         -

   $223 for modules for servers
   -

      No objections

=================

Meeting Closed 14:23

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