[committee] 24 Hr Confirmation 18/05/2017
Ruisi Chen
21487925 at student.uwa.edu.au
Thu May 18 15:05:03 AWST 2017
Here's the minutes from today. Let me know if there's anything that needs
to be changed. Will send them out tomorrow evening.
UCC Committee Meeting Minutes 2017-05-18
===================================
Attendance
=========
Attendees:
-
[DJF] Chris Forbes [President]
-
[AJT] Alex Thatcher [Treasurer]
-
[RYS] Ruisi Chen [Secretary]
-
[LDT] Roland Kerr [Education VP]
-
[DIE] Cam Locke [Education Officer]
-
[ROB] Rob Hortin [Social Officer]
-
[CFE] Zack Wong [OCM]
-
[TPG] also contributed to discussion
Apologies:
-
[BIG] Nicholas Coetzer [OCM]
-
[DXT] Declan Tanna [FREP]
-
[KEK] Arend Pramoko [Social VP]
Absent:
-
N/A
Mentions:
-
[MSW] Matt Winslade
-
[BOB] Andrew Adamson
-
[NTU] Nick Bannon
=============
Meeting Opened 13:09
====================================
Confirmation of minutes from previous meeting
-
Probably
-
Chris read them
===============
Committee Reports
===============
President’s Report
-
Worked on more of the books, now our term deposits are legit and doesn’t
look like we lost $50k
-
Thinks it’s almost finished
-
Got the keys for the cupboard (discussed further below)
-
Camp: tried to talk to Kasey
-
Need everyone’s RSA and first aid
Secretary’s Report
-
I don’t remember sending out last week’s minutes but apparently that
happened?
-
It did not happen, last week’s minutes got sent to committee list not
the general mailing list
-
They have now been sent out to the regular mailing list
-
The script seems to be fixed for the meeting reminder emails credit:
[DJF]
Treasurer’s Report
-
Reimbursed [BOB] $1903.81
-
Cheque: $4582.27
-
Mastercard: $8.71
-
Guild: $127.01
-
Reimbursements needed for:
-
Went on foodrun with Cam this morning
-
Move to reimburse alex
-
Seconded
-
Motion passes
Fresher Rep’s Report
-
MIA
=============
Portfolio Reports
=============
Education
-
[LDT] talked to [MSW] some more, potentially got his ass in gear, i
seriously doubt build and break a PC will be ready for next week just given
the timeline we are operating on
-
We still have a previous member’s PC in the machine room that’s been
there for a year
-
Potentially frankenstein it with catfish/porcupine
-
Expertise would be nice, but should be very easy to arrange for the
presence of people who know how to build a PC
-
Tentative date, Maybe wednesday week after next
-
Complications include winslade working full time, personally
difficult for him to get here before 5, could kick things off a
bit earlier
-
Contingent on him getting the pieces
-
Education Officer
-
Robotics is dead
-
Finding ways to either revamp event or improve on future events
-
Server related events are Friday/Saturday
-
People should be able to learn something from them
-
It’s not really entry level
Social
-
Arend is not here, that’s fine
-
Overwatch event is still going forward, arend said he should be able to
be there
-
ROB will not be there, but he never said he would be
-
You need to own/gain access to a copy of overwatch to participate
-
End of semester LAN should probably happen
-
Pre-exams de-stress LAN (2nd/3rd June) or Post-exams LAN (24/25th)??
-
Making a shirt for declan to wear
-
[ROB] to decide
=====================
Machine Technical Reports
=====================
Servers
-
New server, not yet deployed
Network
-
Nothing is going wrong at this very moment
-
Complaints from league players, but that may just be them complaining in
general
Desktops
-
We got them
-
Cobra
-
Graphics issues when rebooted
-
[DIE] played video games on linux and nobody died
-
He has opinions on this
Others
=============
New Equipment
-
Server stuff
-
Most of the mousepads
===============
Drinks and Snacks
-
Got drinks, mostly vanilla pepsi max
-
There’s a strong market for vanilla bepis
-
Got chips & chocolate
============
External Affairs
============
Mail
-
Did you hear we got mousepads
-
Nothing else
Guild/SOC
-
SOC meeting 24th May
-
[DJF] to attend
-
We got cupboards
-
Cameron Hall Loft cupboards 3, 4, 5, 6
-
Keys are in the lock-box because door members will need them
-
They are currently labelled, but we may need more permanent labels
-
Ethernet cables will probably go into those cupboards (most of the
LAN stuff)
-
Debate about storage of protein shakes
-
Some argue that we should not be storing protein powder in the
clubroom
-
Apparently several members store their personal protein powder in
the room
-
It’s clutter, other clutter needs to be disposed of as well
-
Need to work out how to use our current space, and see how much
other space we need to sort out
-
Debate about how much stuff we can get rid of to make a meaningful
difference in the amount of storage space we need
Other Entities
-
None
======
Events
-
Quiz night
-
Went well
-
Sold 12 tables and 107 tickets
-
Many profits
-
UCC sold 20 tickets
-
UCC prizes were popular
-
CAMP
-
A bunch of stuff is needed for camp
-
EMP is half completed
-
[DJF] has all the forms needed, just need to be updated
-
Need to talk to Kasey about scheduling and stuff
-
Talked to mitch re: trevor burke
-
Trained chef, comes to camp for free but cooks for UCC
-
Food handling and safety training is necessary for everyone who
handles food at camp
-
How to train your server
-
Friday 19th May 6-7PM start (but depends on when people show up)
==========
Action Items
-
[LDT] has purchased 5 windows licences
-
$71.50 for 5 windows licences
-
Motion to reimburse [LDT]
-
Seconded
-
Motion Passed
-
Committee to update wiki
-
Relevant committee to do so when they are able
-
Labelling stuff
-
[AJT] and [DIE] to do stuff
-
Will get around to it when they have time
-
[DJF] to go to SOC meeting
-
[ROB] to survey door members
-
One respondent via email
-
Talk to people from around the club: needs to be done
=============
Reimbursements
-
Already covered
=============
General Business
-
[NTU] brought this up 2 weeks ago
-
Computer museum is having an open day during camp
-
When people leave the premises they are responsible for their own
safety because they are adults
-
Panto
-
Perhaps hosting website for panto
-
No objections
-
Discussions to continue
-
$223 for modules for servers
-
No objections
=================
Meeting Closed 14:23
=================
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