[committee] 24 hour confirmation minutes 2017-11-16

[Ruisi Chen]

UCC Committee Meeting 16th November 2017
Meeting Open: 1:15PM 
Attendance
- [DJF] Chris Forbes [President] 
- [LDT] Roland Kerr [Education VP]
- [RYS] Ruisi Chen [Secretary]
- [DIE] Cam Locke [Education Officer]
- [AJT] Alex Thatcher [Treasurer]
- [CFE] Zack Wong [OCM]
- [JWB] Will Chesnutt [FREP]
- [BIG] Nic Coetzer [OCM]
Apologies
- [KEK] Arend Pramoko [Social VP]  
- [ROB] Rob Hortin [Social Officer]
Agenda 
- Reports 
o President 
• O-day is booked (cost $175 from Guild account) 
o Treasurer
• Put minutes on website (not quite all of them) 
• Guild $907.21
• Mastercard $261.54
• Cheque $3833.58
• $16.80 pay pal fees for charity vigil accounted for by the club 
• Budget for two keyboards raised to $180 (from $170) 
o Secretary
• I booked this room 
• We need to update the ERF 
• Haven’t checked the mail
• Mail box reallocation early next year
• Need postal address for corp. rights and other uses 
• Convey that we would like to keep our current box 
o Fresher rep
• Concerns raised about side nipple exposure in clubroom 
• Clubroom deodorant to be bought for summer 
- Portfolio 
o Education
• Unlike previous weeks, people have been educated 
• Streaming of popular events to be encouraged (on facebook etc, can be accessed after the event and more people can be engaged with it – see: build and break pc stream on facebook) 
• Build a PC event was successful and good, well done everyone involved 
• New PC name: 
• Once high school has finished exams, we will send email to enrichment program to set up VIVE 
• Working with children’s checks needed for high school education program
• Staff members have been contacted
- Machine technical
o Servers
• [CFE] to buy drives 
o Desktops
• Increased by one 
• [LDT] could not get winadmin on CATFISH 
• Re-installs reset everything 
• Can be resolved, [AJT] to do this 
o Other 
• Nothing of significant change 
• CEBERUS fixed, up and running with new hardware 
• Runs pages better
- New Equipment 
o +1 desktop 
- Drinks and snacks 
o Need a drinks run 
o Machine was eating people’s orders, has since been fixed 
o [LDT] to review manual file for dispense 
- External affairs 
o No external affairs 
- Events 
o Vive nights to come back after exams 
• Thursday 30th 
• Dry ice vive nights (?) 
o Super Hot LAN 
• Sat 2nd or 9th Dec 
- General business 
o Dooring 
• Discussion in camera 
• Result:
• Bob is no longer doored 
• Bob has been removed from door 
o Bob has removed from door as the committee no longer trusts him to uphold the clubroom rules
o [BIG] amendment to minutes regarding communication in dooring process 
• Need confirmation they are aware of dooring, establish communication 
• Speaking to an individual in person is not necessary, but a reasonable attempt at communication is necessary – preferably in person when applicable 
• Reply necessary so individual being doored is able to engage in a discussion 
o oxinabox: DAA has taken his network cable tester home. idk if he plans on bring it back. We should probably have one of our own, as it is pretty much essential. So having 2 would not be a bad thing.
• The crazy straw of network cable testers to be purchased for the club 
• Cheap one for now [BIG to tell JWB what to buy JWB to purchase]
• Expensive one if members are keen on it 
• Could also make this an education event 
Meeting Closed: 3:05PM 



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