[committee] 24 Hour Notice Minutes 2017-10-05

Ruisi Chen 21487925 at student.uwa.edu.au
Thu Oct 5 20:23:00 AWST 2017


*Let me know if there is too much/not enough information regarding andrew's
dooring. *


*UCC Committee Meeting *

Thursday 5th October 2017

Meeting Open: 1:20PM

Attendance:

·         [DJF] Chris Forbes [President]

·         [LDT] Roland Kerr [Education VP]

·         [KEK] Arend Pramoko [Social VP]

·         [DIE] Cam Locke [Education Officer]

·         [RYS] Ruisi Chen [Secretary]

·         [JWB] William Chesnutt [FREP]

·         [CFE] Zack Wong [OCM]

·         [BIG] Nic Coetzer [OCM]

Apologies:

·         [AJT] Alex Thatcher [Treasurer]

·         [ROB] Rob Hortin [Social Officer]

Past Action Items:

·         [DJF] to add constitution of Guild and Dept. Commerce – Done

·         [CFE] and [JWB] to run VIVE event – In progress

·         [RYS] to develop policy for external service use – Ongoing

·         [KEK] to events – eventing

·         [DIE] to investigate UWA IET collaboration and blood pact stuff –
In progress

Committee Reports

-          President

o   SOC emailed [DJF] back

§  Constitution submitted

-          Treasurer

o   MIA

o   Mastercard $185.18

o   Cheque $4612.02

o   Guild $907.21

-          Secretary

o   “I’m not into your robot shit”

-          Fresher Rep

o   Was approached with the suggestion to have coke zero and vanilla pepsi
max in the drinks machine at the same time

§  Memes about sugar free drinks

§  Will consider it when we have coke zero/vanilla pepsi at the same time

o   Hock wants have page to explain how to put songs into eggman

§  [CHS] email how to use dispense/SSH

§  Basic how-to page is recommended/update on usability of current how-to
webpages to be done

·         Taylor volunteers to consult as inexperienced dispense user

Portfolio Reports:

-          Education

o   Need explicit agreement to hold educational VIVE/blood pact event from
third party, but otherwise going well

-          Social

o   LoL 1v1 tournament on the 7th Oct this Saturday

o   SMASH tournament 13th Fri

o   Relay for Life 14th October

o   DOTA with CSSC is happening, Anton dropped off posters – we’ll put them
up

o   Red bull rep guy hasn’t responded

-          OCMs

o   Nope

AGENDA

-          Discussion of dooring policy in general

o   Official form of communication remains email

o   Updated official contact address needed for Andrew (ucc email connected
to student email bounced)

o   Formal emails of doorings will now be accompanied by face to face
explanations of why individuals have been doored

o   New policies necessary if door/committee are not able to resolve issues
within the club

o   New policies to be put in place in the event door members are unable to
complete their duties

§  Elevation to guild is a possible route that should be sought in that
eventuality

-          Dooring of Andrew Seely

o   Vote for cancellation of membership

§  Failed

o   Vote for behavioural guidelines without dooring

§  Failed

o   Vote for 1 month dooring

§  Approved

o   Vote for behavioural guidelines in conjunction with 1 month dooring

§  Approved

o   Contacting Andrew

§  [LDT] to ask Andrew to email committee with current email

§  Notice of dooring + list of behavioural guidelines + clarify that breach
of guidelines will lead to motion to revoke membership

o   Door to be emailed

§  Update on dooring

§  Organise door meeting

-          Side issue

o   Andrew pointed out that other club members have also used offensive
language

o   University policy prohibits “language likely to cause harassment”

o   Committee and door policy – strict requirement to warn and door people
for offensive language and aggressive behaviour

Machine Technical reports:

-          Servers

o   Active directory faulty

§  Linux working happy enough, may move to new domain

o   Motsugo still has not been fed

-          Desktops

o   TOBLERONE and CORVO not connecting to server (not logging in)

o   CAAN/CHARITY rebuilt, renamed CARITA

o   RAM faulty crashed twice

o   [TPG] to destroy anyone who moves the PCs out of clubroom and puts them
back in different places

o   Keyboards moved around

§  Catfish keyboard messed up

§  PC audit to continue

§  Budget new keyboards if still broke

o   Replace speakers

§  HDMI cable and move next to it

New Equipment:

-          New PC CARITA

Drink and Snack Reports

-          Snacks are running dry (million lollies) fill chips from machine
room

External Affairs

-          Webcam VLAN for external clubs

-          Work order for lights

-          18th Oct SOC meeting

Events

-          Charity Vigil

o   All the other clubs need to give UCC money to send to charity

-          Halloween party

o   Halloween party in the CCZ 4th Nov

o   Alcohol inclusive event

§  From Tavern suppliers, agreed to buy back excess

o   Talk to social reps about UCC involvement in organising

o   Currently organised by: Alaura, Emily from Unigames, Natasha, Marlea
from Unisfa, Julia from Panto

o   [JWB] is keen to be involved, probably needs another UCC member as well

-          Other events have been discussed in Social Portfolio Reports

General Business

-          Door meeting to be scheduled

-          Drill that had been on the table all last week

-          Holiday project

-          Direct branch from coms room

o   Cleaning up the cabling

-          [CHS] printing

o   Clubs will pay for membership from next year onwards, especially
Unigames to have more money on account specifically for printing

o   People have been paying for printing, if from other clubs they usually
use a committee member’s dispense

-          USB ports for charging phones

o   There are many all around the clubroom

o   To investigate if more are needed

Action Items

-          [LDT] to contact Andrew to obtain contact details

-          [DJF] and [BIG] to talk to Andrew in person regarding dooring

-          [CFE] and [JWB] to run Thursday VIVE event

-          [DIE] to blood pact and contact UWA IET

-       [RYS] to organise door meeting

Meeting Closed: 3:10PM
-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://lists.ucc.gu.uwa.edu.au/pipermail/committee/attachments/20171005/3e905cf4/attachment-0001.htm 


More information about the committee mailing list