[committee] 24 Hour Notice Minutes 2017-10-05
Ruisi Chen
21487925 at student.uwa.edu.au
Thu Oct 5 20:23:00 AWST 2017
*Let me know if there is too much/not enough information regarding andrew's
dooring. *
*UCC Committee Meeting *
Thursday 5th October 2017
Meeting Open: 1:20PM
Attendance:
· [DJF] Chris Forbes [President]
· [LDT] Roland Kerr [Education VP]
· [KEK] Arend Pramoko [Social VP]
· [DIE] Cam Locke [Education Officer]
· [RYS] Ruisi Chen [Secretary]
· [JWB] William Chesnutt [FREP]
· [CFE] Zack Wong [OCM]
· [BIG] Nic Coetzer [OCM]
Apologies:
· [AJT] Alex Thatcher [Treasurer]
· [ROB] Rob Hortin [Social Officer]
Past Action Items:
· [DJF] to add constitution of Guild and Dept. Commerce – Done
· [CFE] and [JWB] to run VIVE event – In progress
· [RYS] to develop policy for external service use – Ongoing
· [KEK] to events – eventing
· [DIE] to investigate UWA IET collaboration and blood pact stuff –
In progress
Committee Reports
- President
o SOC emailed [DJF] back
§ Constitution submitted
- Treasurer
o MIA
o Mastercard $185.18
o Cheque $4612.02
o Guild $907.21
- Secretary
o “I’m not into your robot shit”
- Fresher Rep
o Was approached with the suggestion to have coke zero and vanilla pepsi
max in the drinks machine at the same time
§ Memes about sugar free drinks
§ Will consider it when we have coke zero/vanilla pepsi at the same time
o Hock wants have page to explain how to put songs into eggman
§ [CHS] email how to use dispense/SSH
§ Basic how-to page is recommended/update on usability of current how-to
webpages to be done
· Taylor volunteers to consult as inexperienced dispense user
Portfolio Reports:
- Education
o Need explicit agreement to hold educational VIVE/blood pact event from
third party, but otherwise going well
- Social
o LoL 1v1 tournament on the 7th Oct this Saturday
o SMASH tournament 13th Fri
o Relay for Life 14th October
o DOTA with CSSC is happening, Anton dropped off posters – we’ll put them
up
o Red bull rep guy hasn’t responded
- OCMs
o Nope
AGENDA
- Discussion of dooring policy in general
o Official form of communication remains email
o Updated official contact address needed for Andrew (ucc email connected
to student email bounced)
o Formal emails of doorings will now be accompanied by face to face
explanations of why individuals have been doored
o New policies necessary if door/committee are not able to resolve issues
within the club
o New policies to be put in place in the event door members are unable to
complete their duties
§ Elevation to guild is a possible route that should be sought in that
eventuality
- Dooring of Andrew Seely
o Vote for cancellation of membership
§ Failed
o Vote for behavioural guidelines without dooring
§ Failed
o Vote for 1 month dooring
§ Approved
o Vote for behavioural guidelines in conjunction with 1 month dooring
§ Approved
o Contacting Andrew
§ [LDT] to ask Andrew to email committee with current email
§ Notice of dooring + list of behavioural guidelines + clarify that breach
of guidelines will lead to motion to revoke membership
o Door to be emailed
§ Update on dooring
§ Organise door meeting
- Side issue
o Andrew pointed out that other club members have also used offensive
language
o University policy prohibits “language likely to cause harassment”
o Committee and door policy – strict requirement to warn and door people
for offensive language and aggressive behaviour
Machine Technical reports:
- Servers
o Active directory faulty
§ Linux working happy enough, may move to new domain
o Motsugo still has not been fed
- Desktops
o TOBLERONE and CORVO not connecting to server (not logging in)
o CAAN/CHARITY rebuilt, renamed CARITA
o RAM faulty crashed twice
o [TPG] to destroy anyone who moves the PCs out of clubroom and puts them
back in different places
o Keyboards moved around
§ Catfish keyboard messed up
§ PC audit to continue
§ Budget new keyboards if still broke
o Replace speakers
§ HDMI cable and move next to it
New Equipment:
- New PC CARITA
Drink and Snack Reports
- Snacks are running dry (million lollies) fill chips from machine
room
External Affairs
- Webcam VLAN for external clubs
- Work order for lights
- 18th Oct SOC meeting
Events
- Charity Vigil
o All the other clubs need to give UCC money to send to charity
- Halloween party
o Halloween party in the CCZ 4th Nov
o Alcohol inclusive event
§ From Tavern suppliers, agreed to buy back excess
o Talk to social reps about UCC involvement in organising
o Currently organised by: Alaura, Emily from Unigames, Natasha, Marlea
from Unisfa, Julia from Panto
o [JWB] is keen to be involved, probably needs another UCC member as well
- Other events have been discussed in Social Portfolio Reports
General Business
- Door meeting to be scheduled
- Drill that had been on the table all last week
- Holiday project
- Direct branch from coms room
o Cleaning up the cabling
- [CHS] printing
o Clubs will pay for membership from next year onwards, especially
Unigames to have more money on account specifically for printing
o People have been paying for printing, if from other clubs they usually
use a committee member’s dispense
- USB ports for charging phones
o There are many all around the clubroom
o To investigate if more are needed
Action Items
- [LDT] to contact Andrew to obtain contact details
- [DJF] and [BIG] to talk to Andrew in person regarding dooring
- [CFE] and [JWB] to run Thursday VIVE event
- [DIE] to blood pact and contact UWA IET
- [RYS] to organise door meeting
Meeting Closed: 3:10PM
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