[committee] 24 hr confirmation minutes 2017-09-16

[Ruisi Chen]

UCC Committee Meeting

16th September 2017

Meeting open: 4:11PM

Attendance:

·         Chris Forbes

·         Roland Kerr

·         Arend Pramoko

·         Zack Wong

·         Cam Locke

·         Alex Thatcher

·         Nic Coetzer

·         Ruisi Chen

Apologies:

·         William Chesnutt

·         Rob Hortin

Mentions:

Past Action Items

·         [DJF] to create new constitution for OGM – Done

·         [DJF] to talk to UWAnime and help them sign up for relay – Done

·         [DJF] to attend SOC meeting – Done

·         [ROB] and [KEK] to CSSC dota/talk to Anton – Done

·         [BIG] work out if CAAN’s graphics card works for CHARITY – Nope

·         [LDT] work out drive needed for MOTSUGO – Investigated

Committee Reports

·         President

o   [DJF] to upload new constitution to UCC website and Guild website

o   Went to the SOC meeting, voted no for all clubs who tried to affliliate

o   Posted about basestations

o   Talked to Chris from UWAnime about sign ups

o   Created draft constitution, OGM went well

·         Treasurer

o   We have money

o   Talked to Chris from UWAnime about sign ups, meeting with him on
Tuesday to sign up UWAnime people to relay for life

o   Cheque $4958.20

o   Mastercard $305.17

o   Guild $907.21

·         Secretary

o   I went to the OGM and took minutes

o   I need to check the mail box

·         Fresher Rep

o   Sends apologies, has work

o   Fresher status unknown

Portfolio Reports

·         Education

o   No one has been educated

o   Taught someone how to 3D print yesterday

o   [DIE] taught people about security

o   Talked to Alfie about running build and break a PC

·         Social

o   Anti-social as usual

o   LAN with a PLAN was really good, had a few people come who had never
been to a LAN, old guard were happy with it

§  [CHS] says it was LIT

§  PLAN was executed well

o   Talked to Anton from CSSC re: DOTA tournament

§  Expression of interest on CSSC page

o   UWAnime is doing a smash tournament for relay for life

o   Artemis LAN?

·         OCM

o   [CFE] coke machine report: turned on day after LAN and has been working
ever since. Probably bad fan that seized up, more power flickers than
usual, we really want to replace that fan. Replacing the fan will take an
amount of work, getting a good fan with a long lifespan to avoid replacing
things. [BOB] has recommendations, re: his email.

o   [LDT] talks about new cooling unit for vending machine. Will be around
$500, which is why we chose not to do it last time. Otherwise we can vend
liquid chocolate packets.

o   [BIG] will give [AJT] list of computer parts for approval, send email
to tech

Machine Technical Reports

·         Servers

o   LOVEDAY needs a new disk

·         Desktops

o   CAAN’s broke

o   It’s around time we got a new machine up and running

·         Other

o   Speakers are broke-ish

o   White speakers don’t work, will get binned

New Equipment

·         Fresher rep

·         Constitution

Drink and Snack Reports

·         Need more snacks

External Affairs

·         SOC meeting was attended

Events

·         Relay for Life

o   UWAnime will be signing up on Tuesday

·         Charity Vigil

o   Next Saturday 23rd September

o   Advertise

o   Rockband

o   3D print your own fidget spinners

General Business

·         Wheel members stumbled across EMAS’s webcams/security hub wired
to machine room

o   EMAS isn’t at fault, but Elton set up a potentially insecure ethernet
thing

o   Nobody checked that this could render our network insecure

o   [DJF] was informed, was expecting formal request to committee

o   Other people were not informed, was great cause of confusion and concern

o   Everything turned out fine, but for future reference actually
contacting the committee through email and having a written record of what
services we’re providing to clubs

·         Unigames webcams

o   Wants 2-3 cameras in their new room

o   100% viable, $300 budget from Unigames

o   Need to formalise agreements for use of UCC services

o   Unigames needs an account/buy membership with UCC

o   Wheel wants VLAN for webcams – software

·         Stuff on coffee table needs to go, don’t leave misc. stuff around
to be strewn across the room

Action Items

·         [DJF] to email EMAS re: webcams

·         [DJF] to write new constitution, send to Dept. Commerce and
update with UWA Guild

·         [DJF] and [KEK] to go on food run

·         Advertise charity vigil

·         [BIG] to send parts list to tech & [AJT]

·         [AJT] to sign up UWAnime people on Tuesday for Relay for Life

Meeting closed: 5:23PM
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