[committee] 24 hours confirmation minutes 2017-09-21

[Ruisi Chen]

UCC Committee Meeting

Thursday 21st September 2017

Meeting open: 1:30PM

*Note: Committee meetings are now held on Thursdays 1PM*

Attendance

-          [DJF] Chris Forbes [President]

-          [DIE] Cam Locke [Ed Officer]

-          [LDT] Roland Kerr [Ed VP]

-          [KEK] Arend Pramoko [Social VP]

-          [JWB] William Chesnutt [Fresher Rep]

-          [CFE] Zack Wong [OCM]

-          [AJT] Alex Thatcher [Treasurer]

-          [RYS] Ruisi Chen [Seretary]

-          [ROB] Rob Hortin [Social Officer]

-          [BIG] Nic Coetzer [OCM]

Past Action Items

-          [DJF] to email EMAS re: webcams - Nope

-          [DJF] to write new constitution, send to Dept. Commerce and
update with UWA Guild – Yup

-          [DJF] and [KEK] to go on food run – Nope

-          Advertise charity vigil – Done, posters and facebook

-          [BIG] to send parts list to tech & [AJT] – Not here, probs nah

-          [AJT] to sign up UWAnime people on Tuesday for Relay for Life –
3 people from UWAnime signed-up

Committee Reports

-          President

o   Did the constitution

o   Charity vigil meeting happened

§  Compulsory $5 for entry

-          Treasurer

o   We have money

o   Did the UWAnime sign-up

-          Secretary

o   Didn’t check mail

o   Sent out minutes for OGM

Portfolio Reports

-          Education

o   Not much has happened

o   [LDT] is pretty busy with thesis

o   [DIE] learnt some things today

o   Action item: [LDT] and [DIE] to recon interested collaborative club

-          Social

o   Charity vigil is this Saturday, check out our stream at 5PM @UCC_TV

o   Rockband for charity vigil, jackbox

o   Lawrence from UWAnime is here re: smash tournament

§  Borrow ucc on Oct 13th before Relay for Life

§  Help out with stream set-up (on UWAnime account or UCC account, TBD)

§  Requires monitors so gonna kick people out

-          OCM

o   Nope

Mechanical Technical Reports

-          Servers

o   Serving

-          Desktops

o   CAAN could be restored to function for a period of an hour or two, then
returned to being broke, GPU unseated - unseats itself from machine being
run

§  Investigate

o   PC Audit spreadsheet

-          Other

o   Speakers: broken last week but seem to be operating fine now?

New Equipment

-          None

Drink and Snack Reports

-          Drink and snack run still needs to happen, this Saturday before
Charity Vigil

External Affairs

-          Unigames want to know if we’ll get three cameras for them

o   Unigames to order their own webcams, UCC to install and host

o   Next year onwards, club sign up as members of UCC

Events

-          Charity vigil is this weekend

o   Entry is $5 (which includes a free raffle ticket for the door prize)

-          Mini LARP is also this weekend

o   Lmao

-          [DIE] to be official LARP rep

o   [LDT] to also be LARP rep after thesis is 100% done

-          Relay for Life is 14th Oct

-          VIVE blood pact discussion

o   Education event in progress

General Business

-          None

Action Items

-          [DJF] to email EMAS re: webcams

-          Food run to happen

-          [DIE] to work on blood pact

-          [LDT] and [DIE] to investigate potential club collaboration

-          [KEK] and [ROB] to work on smash tournament with UWAnime

-          Update PC Audit excel file

Meeting closed: 2:22PM
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