[committee] DRAFT, was Re: Cameron Hall Keys
Felix von Perger
frekk at ucc.asn.au
Sat Dec 29 10:16:11 AWST 2018
Hi Nick,
Thanks for your thoughts. There have indeed been no responses yet to my
initial questions.
Below is my earlier draft of a second reply quoting the signed agreement
from 2010, although it would probably make more sense to simply bring
that up as an example in the context of your drafted reply instead.
- [FVP]
-------- Forwarded Message --------
Subject: [draft] Re: [committee] Cameron Hall Keys
Date: Wed, 26 Dec 2018 12:27:14 +0800
From: Felix von Perger <frekk at ucc.asn.au>
To: committee-only at ucc.asn.au
To: 22497713 at student.uwa.edu.au
CC: tenancy-chair at guild.uwa.edu.au, committee at ucc.asn.au
/Hi Jasmine, /
/After some time spent digging around in our archives, we have managed
to locate a document (see attachments) which clarifies some of the
details of this situation./
//
/The document mentions a standing agreement between UCC and the Guild to
allow access to Cameron Hall, however we have not found any further
documentation suggesting that this standing agreement was officially
continued past 2011./
//
/As such, we would like to investigate the possibility of formally
renewing this standing agreement for the same reasons and under the same
or similar conditions, regarding the original agreement in 2010./
//
/Advice on how to proceed from this point would be welcome. I for one am
happy to arrange meetings with the current Guild executives in order to
see this process through./
//
/Thank you for your understanding./
//
/Best regards,/
/Felix von Perger//
//UCC President/
On 29/12/18 8:16 am, Nick Bannon wrote:
> Thanks, Felix, for your well organised emails regarding this; and of:
> Subject: [committee] Busybees for 2019 (next: 11am Sat 19th Jan) :: O-Day :: Membership forms
>
> I wanted to get some words down, but there's more than will fit in just
> one short email in any case.
>
> Felix: You do need your first "we would greatly appreciate if it would"
> question answered and probably a bit more than that - I have not yet
> seen a response from Jasmine Sullivan or Taco Shiraishi (Tenancy Chair).
>
> The idea that the committee of UCC or the other Cameron Hall clubs should
> not have keys to routinely open the building does seem to contradict
> the following form. It would be easy to get the wrong impression
> because it does conflate the keeping and bearing of clubroom keys with
> "access", but it does not mean "mere" access where it's calling out
> the keys of the main door of Cameron Hall in particular. It mentions
> that it replaces "Guild Room Access Policy for Clubs and Departments"
> as issued by the Guild Council and so it's important to remember the
> context it was introduced in. It was criticised for being over-formal,
> e.g. by specifying _executive_ committee members, but it does have the
> catchall authorisation that the Guild President can authorise others in an
> "emergency", awkward as that can be.
>
> Is it time that we revisited Cardax-style RFID access to the building
> door? Previous quotes were on the order of $7000.
>
> https://myuwastudentguild.com/wp-content/uploads/2018/02/Tenancy-Use-and-Access-Policy.pdf
> via:
> https://myuwastudentguild.com/clubs-societies/resources/tenancy/
> Commencement Date: 1 December 2017
> Review Date: June 2019
> Division Responsible: Tenancy Committee
> Approval Authority: Governance, Guild Council
> Contact: Tenancy Committee
> 7. Access to the keys of the main door of Cameron Hall shall be
> restricted to:
> a. Any member of the Tenancy Committee who is authorised by the
> Tenancy Chair or Tenancy Committee to access tenant spaces;
> b. The Guild President;
> c. Any member of the Executive of the
> [sic. - this should read as "a"?]
> committee which holds a tenancy within Cameron Hall; and,
> d. Any authorised Guild staff member.
>
> If we want to push for more information:
> Hi, Jasmine, Taco,
> You have us at a disadvantage. Can we ask again, more directly - is
> this a new policy embodied in Guild regulations or a newly refreshed
> interpretation? Which ones precisely? and has someone asked for a
> new determination that UCC or the other Cameron Hall club key bearers
> should not routinely open the building for clubroom access?
>
> UCC (and UniSFA) moved into Cameron Hall in 1992.
> At the time, UCC had:
> * two, then four sets of delegated keys for building access and
> there was no suggestion that we would need borrow them on a
> case-by-case basis, that would have been unworkable;
> * the understanding that we would also have reasonable use of
> the shared spaces;
> * at the time we also used an offsite storage area at UWA's
> Shenton Park space.
>
> In this past year, UCC has made use of our Cameron Hall clubroom on some
> 345 or more days - including every day of this recent holiday season
> with the exception of Christmas Eve, December 24th - when UniSFA was
> using their clubroom in any case.
>
> At times we have negotiated the formalities of our tenancy with the
> support of the Guild, Guild President, SOC and Tenancy and UWA Security
> - notifications of out-of-hours access, regular access in the summer
> holiday, etc.
>
> However, when there have been fewer active delegated key bearers, Cameron
> Hall clubs have relied more heavily on Guild Administration and Security.
>
> Nick.
On 16/12/18 10:42 pm, Felix von Perger wrote:
>
> Hi Jasmine,
>
> Thank you for your email.
>
> UCC does indeed have 2 sets of Cameron Hall keys - specifically 2 sets
> of keys, consisting each of a key to the door at the top of the
> stairwell and another to the door at the bottom of the stairwell.
>
> Despite the fact that these keys get relatively little use, they are
> useful for us as a club so especially in potential disaster situations
> (ie. storms, power outages, etc) where we greatly appreciate having
> guaranteed and unhindered access to our clubroom (primarily access and
> potentially repair/salvage our server equipment) whenever it may be
> necessary. Naturally, this includes having both a physical clubroom
> key and any keys necessary to access Cameron Hall itself.
>
> Having said this, if it is indeed against Guild regulations then we
> will be obliged to return the keys to SOC / Tenancy as required.
> However, we would greatly appreciate if it would be possible to quote
> the exact policy that disallows such keys from being held by club
> executives.
>
> Regarding returning the keys, I myself am out of Perth for the next 7
> days and likely unable to pass by UWA in the few days following so I
> can unfortunately not satisfy that particular deadline.
>
> Best regards,
>
> Felix von Perger
> UCC President
>
> On 16/12/18 10:12 pm, Jasmine Sullivan wrote:
>> Hi UCC,
>>
>> I am Jasmine one of your newly appointed tenancy OCM's. I am looking
>> forward to working with you in the upcoming year.
>>
>> It has however come to the attention of tenancy that UCC has 2 copies
>> of the upper and lower keys to Cameron Hall which is against guild
>> regulations.
>>
>> We hope to resolve this as quickly as possible so if UCC could return
>> the keys to Taco, myself or anyone on Tenancy within the next few
>> days that would be ideal.
>>
>> Kind Regards,
>>
>> Jasmine Sullivan
>>
>>
>>
>> _______________________________________________
>> List Archives:http://lists.ucc.asn.au/pipermail/committee
>
> _______________________________________________
> List Archives:http://lists.ucc.asn.au/pipermail/committee
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