[committee] Uncharity Vigil Minutes 2018-11-28

[Alden Bong]

Hi,

Attached are the minutes for the Uncharity Vigil meeting on 28 November.

Regards,
Alden
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Unigames Uncharity Vigil Subcommittee Meeting - 28/11/2018

Attending:
	Unigames:
		Alistair
		Donald
	UniSFA:
		Edward
	UCC:
		James
		Alden
	UWAnime:
		Liam
		Lewis
	Panto:
		Aoibhinn
		
Apologies:
	Chase (Panto)
	Kurt (UniSFA)
	
Meeting Open: 4:12PM

Agenda:
	Election of Chair:
		- Lewis unanimously elected chair
	Election of minuter:
		- Donald unanimously elected minuter

	Review of previous Uncharity Vigil:
		- It's like uncharity, but no shared profits
		- In this sense, it's easier to run than Charity Vigil.
		- Aoibhinn brings up the concept of primary reps and secondary reps
		- Donald suggests avoiding the door entry fee, not much gain
		- Alistair brings up the pizza run order that was at the door at charity vigil, which was an effective way
			- Maybe man the door for the first part of the night collecting orders
			- Pizza should be the only shared profits thing
			- Who has a car? Only James and Alistair
			- Alistair and James are in charge of pizza.
		
	Dates:
		- Early february, before the LARP
		- We don't have to decide Friday or Saturday just yet
		- Decided on the weekend of 1st/2nd of February
		- Friday/Saturday will be discussed by committees and decided next meeting
		- Need to book loft
		
	Advertising:
		- Donald I am happy to do poster, need to decide dates and have EMP done before publishing
		>Aoibhinn: Be the action item police
		>Donald: Start making poster
		
	Next meeting:
		>Alden: Set-up another WhenIsGood
		- One meeting next week to nail down dates/schedule
		- One before the event to nail down committee tasks
		- Wrap-up meeting afterwards

	Schedule:
		- IS good for prospective attendees, and also to make sure events don't interfere with each other (eg: Midnight Maid and Kareoke)
		- Schedule could be printed up around clubrooms, on UCC wiki, and on whiteboard
		>Edward: Make a google doc for schedule/event suggestions
		
	Questions to bring to your committee:
		- Friday or Saturday?
		- What events can we run? 
		- What spaces will we need for those events?

Meeting Closed: 4:38PM