[committee] Fwd: Oday and email catchups for new execs

Thu Jan 31 10:56:29 AWST 2019

-------- Forwarded Message --------
Subject: 	Oday and email catchups for new execs
Date: 	Wed, 30 Jan 2019 10:11:59 +0000
From: 	Taco - SOC President <soc-president at guild.uwa.edu.au>
Reply-To: 	Taco - SOC President <soc-president at guild.uwa.edu.au>
To: 	22255236 at student.uwa.edu.au

Oday and email catchups for new execs

If you are an old executive; please forward this to the new executive or 
email at soc-president to let me know what's going on with your club's 
activity status -active with no new 2019 execs, lapsed, or disaffiliated.

If you're a new exec, pleaes hand in your ERF or let me know if you 
haven't been recieving emails even though you've submitted the ERF.

Hey there Felix,

Hope your holidays are going well and University Computer Club, The 
(UCC) is gearing up for O-Day! Here's a few updates before our meeting 
next Wednesday :)

O-Day!

  Hello! Big Reminder that O-Day is on the 22nd and the deadline for
  signing up your club to be there is
  *THIS FRIDAY - 30th Jan
  11.59PM!! *

Some Questions:
*what's my P-Order?* - if you're a UWA Club, don't worry about filling 
it out, or the address box. You can just put your UWA Guild Account 
number in the boxes below that question.
*How do I pay?* The Guild will invoice your club after the event.
*Where is my stall? *Once all the clubs are locked in, then we'll be 
organising the stall locations.
*Who do I contact if I have a problem with my application?* Leigh at 
events at guild.uwa.edu.au
IF YOU DON'T SIGN UP BY THIS FRIDAY - YOU WILL NOT BE ABLE TO HAVE A 
STALL! Get on it :)

  LIBCAL is the NEW IMPROVED ROOM BOOKING SYSTEM

The old system had you physically going into the Guild Student Centre 
(GSC) to book a room or emailing hello at guild to ask if the room is free. 
NOW you can do it all online (like the library booth booking systems)

https://uwaguild.libcal.com/

The new link to booking CCZ meeting rooms and the Guild Council Room :)
Save it in your favourites tabs for quick access for organising this 
year's meetings!

Check out the LibCal booking system here! 
<https://myuwastudentguild.us19.list-manage.com/track/click?u=b722a10cd4d95c3faa43eb893&id=d3fa70eb78&e=f912bda4d2> 

  First SOC Meeting of 2019

Next Wednesday the 6th February.
5.30pm-7.30pm

This is where the meeting will be :)
Once you arrive, please find someone from SOC with a lanyard and they'll 
direct you to the sign in desk.
I'm going to try to start the meeting at 5.45pm so please try to arrive 
by 5.30pm so we can get started straight away!

  WOW! LIFE IS EVEN BETTER NOW WITH GUILD EFTPOS MACHINES!

EFTPOS machines are coming to the Guild! We'll have 5 machines ready for 
your club to hire for ticket sales, Oak Lawn stalls. No more will 
'sorry, I don't have cash on me' be a problem for selling tickets to 
your events!! Stay tuned for more info on where to borrow them from and 
Ts & Cs.

  FUN FACTS WITH TACO

We've been getting a few emails regarding emails (lmao). So just to 
clear things up for new execs, the guild emails that clubs are given eg: 
italianclub at guild.uwa.edu.au are just aliases and not actual mailbox 
email addys. So anything send to a club at guild.uwa.edu.au goes to all the 
student email addys of the club executives on the ERF :) Hope that 
clears things up for y'all

    *Aaaaaand that's the end of the updates. *
    I'll have many many more during the SOC meeting! See you all then.
    Remember to bring your STUDENT CARD for faster sign ins!

      The below info is all the last few emails I've sent out. If you're
      an old exec, please share this email with your new exec so they
      are up to date as it has everything they have missed! Thanks!

  * Also remind them to hand in their ERF asap otherwise they have no
    access to anything

Who's ready to be a leader? :D The Guild Events team has 
organised Student Leadership for all clubs reps. It's very important 
that you have this knowledge. If you've been to SLT last year, you do 
not need to go again this year; give your place to the newbie 😉

At least one executive committee member from each club is required to 
complete the Guild’s free Student Leadership Training, non-execs are 
also free to come. Pls note: SLT will take up most of the day.

Register for 2019 sessions here 
<https://myuwastudentguild.us19.list-manage.com/track/click?u=b722a10cd4d95c3faa43eb893&id=a171cd6d0f&e=f912bda4d2>!

Sessions are:

Tuesday 29 & Wednesday 30 January*

Tuesday 12 & Wednesday 13 February

Tuesday 23 & Wednesday 24 April

Tuesday 16 & Wednesday 17 July

* Reducing the Risk of Sexual Assault module is not available during the 
January session, please sign up for that module in either February, 
April or July.

If you’re running a camp, you must you complete the camp module (Two 
Camp directors must have completed all of the training prior to your 
camp approval meeting).

Places are limited, so apply now :)

ALSO: remember that ERFs are due no more than ONE MONTH after an AGM. So 
if you've still got your ERF, hand it in quick!

I've had some emails from new club execs who have been worried about how 
to tackle this year. From my experience as a President, VP and 
Secretary, these are some things to really start to get a head start on:

  * O-Day preparation!
  * Club Carnival Prep
  * Team Bonding
  * Thinking about PROSH (eg ordering costumes from Ebay could take up
    to a month - get on it!)
  * Back to Semester/Fresher Sundowner Preparations
  * Writing all dates down in planners for SOC meetings
  * Getting excited about SOC Meeting Numero Uno and the Networking
    Night on the 6th Feb!

  ODAY PVC Banners

ODAY PVC Banners are available for $120 (ex GST).

The size will be

*2500mm x 800mm, with welded steel eyelets every 1m and supplied rope.*

I’ll be placing a bulk order on Feb 8^th  for ODAY, so please have the 
*form filled in by Jan 28^th .*
If you would like to place an order for one, please fill in the job 
request and provide a pink slip to the Guild's Creative Department (This 
will finalise your order).

Job requests can be placed here 
<https://myuwastudentguild.us19.list-manage.com/track/click?u=b722a10cd4d95c3faa43eb893&id=2cb338d6d3&e=f912bda4d2>: 
http://www.uwastudentguild.com/marketing-design-request-form-for-clubs-societies/ 
<https://myuwastudentguild.us19.list-manage.com/track/click?u=b722a10cd4d95c3faa43eb893&id=371050ee67&e=f912bda4d2>

  Club T-Shirts

Elise is going to be *placing the order for T-Shirts on Tuesday January 
22^nd. *

The cut off will be the Tuesday and we will require a pink slip (from 
clubs) by the Tuesday, in order to guarantee the arrival for ODAY!

Email elise.dehaas at guild.uwa.edu.au 
<mailto:elise.dehaas at guild.uwa.edu.au?subject=Club%20T-shirts%20&body=Hi%20Elise%2C%20%0A%0AI%27m%20----%20from%20the%20-----%20Club.%20> for 
more information!

  ODAY Stalls

These are the clubs who have signed up for O-Day so far. If your Club is 
not on the list, then you have not signed up for it yet.

*Some common questions I've been getting:*
/What address do we put in?/
_Answer_: your mailbox address OR the Soc Pigeonhole - Bob Nicholson 
room -35 Stirling Hwy, Crawley WA 6009

/If we can't pay for our stall what can we do? /
_Answer_: hold out til Club Carnival - it's free and on the 5th March 
(week 2 of semester and free to have a stall there) It's like a mini 
o-day. However, it's very beneficial to be at O-Day, as most of your 
sign ups will come from there!

Here are the dates for all the SOC-related events coming up this year! 
Make sure you put them in your phone/planner and remember that if you 
can't make it to a meeting, don't risk losing grant $$, just send 
apologies to Shannon or a proxy instead!

As for all the due dates for grants etc, we've extended the deadline to 
11.59pm which means you have an extra 7 hours to get those applications 
in so no late applications will be accepted this year!
*SOC Key Dates for 2019!*

*Event *

*Date *

*Time *

SOC Meeting – February

Wednesday 6 February

5.30pm start

ODAY (Have u registered??)

Friday 22 February

Club Carnival (semester 1)

Tuesday 5 March

11.00am

  ODAY Grant and Semester 1

Special Projects Grant Application Deadline

Wednesday 13 March

11.59pm

  SOC Meeting – March

Wednesday 13 March

5.30pm start

  PROSH!! (start planning costumes now!)

  Wednesday 20 March

  SOC Meeting – April

  Wednesday 10 April

5.30pm start

SOC Meeting – May

Wednesday 15 May

5.30pm start

Semester 1 Grant Application Deadline

Wednesday 29 May

11.59pm

Club Carnival (semester 2)

Tuesday 6 August

Semester 2 Special Projects Grant Application Deadline

Wednesday 7 August

11.59pm

SOC Meeting – August

Wednesday 14 August

5.30pm start

SOC Meeting – September

Wednesday 11 September

5.30pm start

SOC Award Application Deadline

Wednesday 9 October

11.59pm

SOC Meeting – October

Wednesday 16 October

5.30pm start

Semester 2 Grant Application Deadline

Wednesday 30 October

11.59pm

As always, I'm always available via email/Facebook/call and will be in 
the office a lot once the University opens again on the 7th of Jan!

Oday and email catchups for new execs

      Is your club ready for O-DAY 2019?

Hello!

Club registrations are now open for O-Day 2019! Here is all the 
information you need:

*The UWA Student Guild O-Day***is being held on *Friday 22 February 2019*.

*Important Dates!!*

Registration deadline:*Thursday 31 January 2019 *(late registrations may 
be accepted if spaces are still available, however a $30 late fee will 
apply)

Payment deadline: *Friday 8 February 2019*

Temporary food permit application deadline: *THIS Friday 1 Feb 2019*

Event: *Friday 22 February 2019, 11am – 3.30pm*

If you have any queries, or would like any further information on O-Day, 
don’t hesitate in dropping us a line. Or if you’re keen to be a part of 
it register now online 
<https://myuwastudentguild.us19.list-manage.com/track/click?u=b722a10cd4d95c3faa43eb893&id=2af2183ff1&e=f912bda4d2>! 

O-Day consists of over _200_ stalls, live music, food trucks and a 
variety of activities around campus

*Over 10,000 local and international students!*

A vibrant festival environment; it's a chance to connect your clubs and 
Faculty Societies with new and returning students.

Attached is information on available stalls – remember, stalls are 
limited so book early to secure your spot!
If you miss O-Day/ can't afford it, we will be having a Club Carnival!

Register for your stall now! 
<https://myuwastudentguild.us19.list-manage.com/track/click?u=b722a10cd4d95c3faa43eb893&id=80f6d27dde&e=f912bda4d2> 

_*$$ PRIZES FOR 2019 O-DAY!*_

This year we want you to make the most of your O-Day!

The best stalls at O-Day are always interactive and engaging.

We constantly see a lot of you going the extra mile so this O-Day we 
want to reward your hard work with the following prizes:

*$500* for the _most engaging and interactive _Club/Faculty Society stall.

*$250* for the 2nd most engaging and interactive Club/Faculty Society stall.

Get thinking and planning, the winners will be announced at the March 
SOC meeting!

<https://myuwastudentguild.us19.list-manage.com/track/click?u=b722a10cd4d95c3faa43eb893&id=15cb5d4c9f&e=f912bda4d2> 

<https://myuwastudentguild.us19.list-manage.com/track/click?u=b722a10cd4d95c3faa43eb893&id=8aadfb9481&e=f912bda4d2> 

<https://myuwastudentguild.us19.list-manage.com/track/click?u=b722a10cd4d95c3faa43eb893&id=d1a915ea9b&e=f912bda4d2> 

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Click here to go to the Stall Holders Pack for O-Day 
<https://myuwastudentguild.us19.list-manage.com/track/click?u=b722a10cd4d95c3faa43eb893&id=9d5886761b&e=f912bda4d2> 

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*Our mailing address is:*
nonprofit
35 Stirling Highway
Bob Nicholson Room
Crawley, Wa 6009
Australia

Add us to your address book 
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