[committee] SOC/Tenancy Updates

[Alexie Wallace]

Hi Eleanor,

Thank you so much for replying today - this has been very helpful.

The pandemic has made this year very stressful for all - so delays with updates are understandable.

I have been a bit behind with things generally and found the information I needed to confirm today a bit hard to find as it hadn't been sent by email.

Thank you for confirming this information for me - I shall pass it through to our committee!

Warm Regards,

Alexie

‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐
On Friday, 14 August 2020 14:24, SOC Secretary <soc-secretary at guild.uwa.edu.au> wrote:

> Hello Alexie,
>
> Thank you for your email. Our schedules and grand plans for this semester have all been thrown around a bit due to COVID-19. We have sent the updated schedule for SOC to the IT department for the website to be updated - however it appears this has not happened - thanks for drawing my attention to it! Did you receive my email on Tuesday about the upcoming SOC meeting?
>
> The date for the SPGs is correct - they are due tonight. In regards to tenancy - Omar should send you a email soon with the confirmed dates for these meetings. He is in charge of all things Tenancy related so i will follow it up with him - please let me know if you haven't heard from him by Monday/Tuesday please!!
>
> Re the facebook group: it was initially designed just as a quick reminder for information - with the primary information being sent out via email. I will speak to the exec to ensure that all future posts are sent out in an email first!!
>
> Thanks so much for your email - please let me know if you have any more questions,
>
> Kindest Regards,
>
> Eleanor White
>
> Societies Council Secretary
> UWA Student Guild – Experience Student Culture
>
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> ---------------------------------------------------------------
>
> From: Alexie Wallace <alexie.wallace at pm.me>
> Sent: Friday, 14 August 2020 11:58 AM
> To: SOC VP <soc-vp at guild.uwa.edu.au>; Jacob Roosendaal 20 <soc-president at guild.uwa.edu.au>; SOC Secretary <soc-secretary at guild.uwa.edu.au>; Amy Hearder 20 <chair at guild.uwa.edu.au>
> Cc: committee <committee at ucc.asn.au>
> Subject: SOC/Tenancy Updates
>
> Hello,
>
> I am looking through some of the upcoming dates for the Societies Council and for Tenancy, and it appears as though the dates listed on the Guild's website may need to be updated, such as the Semester 2 SPG deadline. It is my understanding the Semester 2 deadline is this evening, however the Guild's website is still listing the deadline as August 5th. If someone could please confirm this for me that would be appreciated!
>
> A second date I am concerned about is the next tenancy meeting. When I checked the Guild website earlier this week, it had stated it was to be held Wednesday, August 12 at 5:30pm. I have been advised this has moved to next Monday, with the notice for this provided only through a private Facebook group on Tuesday of this week.
>
> We have had a number of members from our club now request that tenancy can provide notice for these meetings (and/or changes in date) via email to club executives, as it seems that the notice given for the meeting next Monday was less than a week...and it is unclear what the agenda is for the next meeting. Could the guild please take care to notify club executives of changes in these dates by email?
>
> Restricting important communications regarding upcoming meetings and updates about Tenancy/SOC to a private Facebook group restricted to club presidents does not appear to be in line with Guild's stated desire to increase transparency. Not everyone wishes to use or rely on Facebook for important communications, and this decision to restrict information causes issues when the President/VP of a club is unwell or busy.
>
> Would someone from Guild/SOC/Tenancy could please confirm if the dates listed on the following pages are accurate?
>
> https://uwastudentguild.com/departments/societies-council
>
> https://uwastudentguild.com/departments/tenancy
>
> Thank you for your hard work - this is of course a difficult year for all...but we know clearer communication can help us work through this. If an email has in fact been sent, but I have somehow missed it, please let me know.
>
> Cheers
> Alexie
> UCC Secretary
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