[committee] Fwd: After Hours Access to Cameron Hall for Non-Student Club Members

[Matthew Winslade]

Hi Committee,
I have sent the below email to Omar,
As a precaution I fwd'd a copy to myself.This was smart because I
hecked the committee's email. (No good excuse, Sorry)
When I get a reply, I will update emails and keep committee in the
loop

Also I hate Thunderbird.

----- Original Message -----
From: "Matthew Winslade" 
To: mattwins at westnet.com.au
Sent: Thu, 6 Feb 2020 19:53:02 +0800
Subject: After Hours Access to Cameron Hall for Non-Student Club
Members

	Hello Omar, 

	My name is Matt Winslade. I'm one of the OCM's for UCC, the
University Computer Club, for 2019-2020. I'm looking to speak to
tenancy about the card reader locks for Cameron Hall. At current, the
doors to Cameron Hall lock after hours, at 6pm and over weekends, and
can be unlocked with a student or staff card. I'm not a student. I
graduated in 2016. By restricting access After Hours, the card-reader
locks are inhibiting access to clubs for non-student members, like
myself. Because I work full time, the only time I am available to
volunteer towards my role on committee is during hours that I am now
not able access the building. 

	I am non-student member of three clubs within Cameron Hall. These
would be UCC, UniSFA and Unigames. I'm a former committee member for
Unigames and UniSFA. I am currently trusted to hold the Unigames
club-room as a Gatekeeper. This is a responsibility I hold or have
held for all three of these of clubs.  As part of this, I have been
helping run events since I graduated. I attend busy bees to help
maintain the clubroom. I assist with Food Runs. I also attend events
when I am able. Cameron Hall clubs represent a large portion of my
time at university and I want to continue to volunteer towards these
clubs. With the card readers in place, I need to be let into the
building to do these things, which is more than an inconvenience to
myself and others. 

	UCC has a large number of former students who continue to volunteer
time and resources to maintain the club, the room, and the club's
systems and resources. These members regularly meet on Mondays after
hours, to do project work that benefits the club. This includes
maintenance on some of the clubs equipment and servers. Nearly all of
our events are run after hours, typically after 5PM and or over the
weekend. If there is a system issue or a problem with the club's
servers, we also need non-student members to be able to have access
and fix whatever problem there might be as promptly as possible. This
is part of the reason we have 24 hour access for the club. 

	At current, our regular committee meetings are after hours, at 7pm.
This week, I was unable to attend the meeting because I did not have
my phone and I had no way to contact anyone to let me in. This one is
my fault, but would not have been issue without the locks. I can
understand why the locks were put in place, and I do not expect to
have the locks removed. The purpose of this email is to ask how best
to work within this system.  

	If I am to access Cameron Hall after hours, what process do I follow?

	With their committee's approval, I've CC'd UniSFA and Unigames into
this email. I can't speak for them but would like to keep them aware,
as I know they also have non student members. 

	I look forward to hearing back from you about this. 

	Matt Winslade 

	UCC Committee, OCM 2019-2020
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