[committee] Draft Email to Tenancy, Regarding the Electronic Locks.

[Unigames UWA]

Looks good to me.
I'll pass it by committee today, and see if they have anything they'd like
to add. I'm happy for unigames to be cc-ed in this email
-Aoibhinn

On Sat, 21 Dec 2019 at 21:40, Matt Winslade <gmbpepper at ucc.asn.au> wrote:

> Hello Club Committees
>
>
>
> As you are aware, the Card Reader Locks on Cameron Hall are inhibiting the
> ability of non-student members to maintain an active present in Cameron
> Hall.
>
> Non Students are able to attend events only because the additional
> security the locks provide are being circumvented, defeating the purpose of
> the locks.
>
> Ideally we are looking for a situation where we have clear pathways for
> non student members to have access to the clubs.
>
>
>
> My intention is to send the below email to the Tenancy Committee.
> At this point, I’m not aware of who is on Tenancy. If I don’t get a decent
> answer to this, I intend to get this sent to the new SOC president.
>
>
>
> I’d like to include UniSFA and Unigames, CC’d into the email.
> They are clubs of which I am an active member.
> I do not intend to speak on these club’s behalf, but I feel having all
> three clubs i’m involved with included as part of the email chain helps
> show that this is not impacting one club a small amount.
>
>
>
> I also appreciate feedback on this. My end goal is to make it as easy as
> possible for myself and other non student members to continue to volunteer
> for clubs.
>
>
>
> -------------------
>
>
>
> To Whom it may concern,
>
>
>
> My name is Matt Winslade, one of the OCM's for UCC, the University
> Computer Club, for 2019-2020. I'm looking to speak to tenancy about the
> addition of the card reader locks to Cameron Hall. I'm not a student. I
> graduated in 2016. By being locked After Hours, from 6PM, the card-reader
> locks are inhibiting access to the club for non-student members, like
> myself. Speaking personally, I work full time. The only time I am available
> to volunteer towards my role on committee is hours that I am now not able
> access the building.
>
>
>
> I am non-student member of three clubs within Cameron Hall. These would be
> UCC, UniSFA and Unigames. I'm a former committee member for Unigames and
> UniSFA. I am Currently trusted to hold the Unigames clubroom, as a
> Gatekeeper. This is a responsibility I hold or have held for all three of
> these of clubs. I won't be speaking for Unigames or Unisfa, but its
> important to know that Cameron Hall clubs represent a large portion of my
> time at university and I want to continue to volunteer towards these clubs.
> As part of this, I have been helping run events since I graduated. I attend
> busy bees to help maintain the clubroom. I assist with Food Runs. I also
> attend events when I able. With the card readers in place, I need to be let
> into the building to do these things, which is more than inconvenience to
> myself and others.
>
>
>
> UCC has a large number of former students who continue to volunteer time
> and resources to maintain the club, the clubroom, and the clubs systems and
> resources. These members regularly meet on Mondays after hours, to do
> project work that benefits the club. This includes maintenance on some of
> the clubs resources. Nearly all of our events are run after hours,
> typically after 5PM and or on the weekend. At current, our regular
> committee meetings are after hours. If there is a system issue or a problem
> with the club's servers, we also need non-student members to be able to go
> to the clubroom and fix whatever problem there might be as promptly as
> possible. This is part of the reason we have 24 hour access.
>
>
>
> I understand why the locks were put in place. The purpose of this email is
> to ask how best to work within this system.
>
> How do I access Cameron Hall, and the clubs I volunteer for, after hours?
>
> What is the expected process I am to follow?
>
>
>
> With their committee's approval, I've CC'd UniSFA and Unigames into this
> email. I look forward to hearing back from you about this.
>
>
>
> Matt Winslade
>
> UCC Committee, OCM 2019
>
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://lists.ucc.gu.uwa.edu.au/pipermail/committee/attachments/20200101/6b2245bf/attachment.htm>