[committee] Fwd: May/June Update
James Arcus
jimbo at ucc.asn.au
Tue Jul 7 12:23:57 AWST 2020
-------- Forwarded Message --------
Subject: May/June Update
Date: Tue, 7 Jul 2020 04:21:55 +0000
From: Jacob Roosendaal <jacob.roosendaal20 at guild.uwa.edu.au>
Reply-To: Jacob Roosendaal <jacob.roosendaal20 at guild.uwa.edu.au>
To: committee-only at ucc.asn.au
May/June Update
SOC May/June Update
Hi everyone,
After a very full-on Sem 1, and as we enter Phase 4 and Semester
2, I'm writing to provide an explanation of what the recent
lifting of restrictions means for SOC, and a general update from
our end.
I cannot overstate how impressed I am with how well you have all
steered your clubs through this unprecedented situation. You
should all be so proud of yourselves.
We understand that many of your clubs have faced significant
financial disruption and uncertainty due to the pandemic, and the
inability to host events this semester.
Moving forward, myself and the SOC Treasurer have been taking
steps to mitigate the financial disruption this pandemic has posed
to clubs.
Similarly, we will be putting frameworks in place to ensure the
financial stability of your clubs during this time, and in
economically disruptive times in subsequent years.
These will be explained in more detail below:
_/*O-Day Grants*/_
Your O-Day Grants have been processed by Guild Finance and should
be transferred into your club accounts today, or on Monday at the
very latest. The financial disruption and uncertainty entailed by
the pandemic has caused unforeseen delays to the financial
activities of the Guild.
I would like to thank you all so much for your patience and
understanding on this front. I apologise profusely for the
inconvenience this delay has undoubtedly caused.
/_*SPG’s*_/
Due to the financial disruptions stemming from the pandemic, and
the impact this has had on clubs, we will be running 2 application
periods for SPG’s:
- The FIRST ROUND of SPG’s will run before Semester 2 commences.
Applications will open on Monday the 7th July and will close at
midnight on Friday the 18thJuly. This is essentially a reopening
of the Semester 1 SPG’s; due to the restrictions in place last
semester, there were very few applicants so we are intending to
use sem 1 grant funding now that events are possible.
- The SECOND ROUND of SPG’s will run after the commencement of
Semester 2. Applications will open on Friday the 31st July and
will close at midnight on Friday the 14th August.
Our intention here is to provide financial assistance for clubs to
make the most of Phase 4 before the start of Semester 2 so that we
can get campus bursting back to life as soon as possible.
Grant applications must be submitted BY EMAIL to the SOC Treasurer
and must include the following:
· The name of your club
· Your club’s account number (4020…)
· A PROPOSAL for the event/initiative your club is intending to
run (circa 100-300 words)
· A BUDGET for the event/initiative that your club is intending to
run (ie. Budgeted expenses and income)
Nb – if you receive an SPG, you will be required to submit
receipts/account for expenses. This must be done up to 2 weeks
AFTER your event/initiative has taken place/concluded.
The SOC Treasurer can be contacted through email
(soc-treasurer at guild.uwa.edu.au
<mailto:soc-treasurer at guild.uwa.edu.au>).
/_*Club Carnival*_/
We are extremely happy to announce that Club Carnival will be
going ahead for Semester 2, and we’re hoping that it will be
bigger and better than ever!
The date has been set for the 4th August (Tuesday of Week 2) so
pencil that into your calendars; this will be a really good
opportunity to consolidate your club’s membership and get some
momentum going for events this semester.
If you have any questions about Club Carnival, please email myself
or Eleanor, the SOC Secretary (soc-secretary at guild.uwa.edu.au).
/_*SOC Meetings*_/
We are going to be resuming in-person SOC Meetings from July. The
first meeting will take place on Tuesday the 14th July at 5:30pm.
The venue is still TBC, however it will most likely be in either
the Social Science, Wilsmore or Ross Lecture Theatre.
Due to social distancing measures, we are imposing a strict limit
of 1 representative per club.This is to ensure that we can
accommodate as many clubs as possible without exceeding the
capacity of the venue.
We will also be livestreaming the meeting for those who are unable
to attend.
Club representatives who cannot make the meeting due to the venue
being exceeded will not be penalised for not being present at the
meeting.
If you are unable to attend for any other reason, please send
apologies to the SOC Secretary within 24 hours of the meeting.
The agenda will be sent out by the SOC Secretary by the 7th July.
If you have any questions related to the meeting, please contact
the SOC Secretary (soc-secretary at guild.uwa.edu.au
<mailto:soc-secretary at guild.uwa.edu.au>).
/_*Events*_/
Per advice from the WA State Government, in-person events must
comply with the 2sqm rule and ensure social distancing where possible.
Clubs running events must submit the following to events:
· EMP (as per usual); and
· A COVID-19 safety plan. This must be attached to the EMP.
Templates for the COVID-19 safety plan can be found here:
https://www.wa.gov.au/sites/default/files/2020-06/COVID-19-Safety-Plan-Phase-3-Generic.pdf
<https://myuwastudentguild.us19.list-manage.com/track/click?u=b722a10cd4d95c3faa43eb893&id=8fbf2aceb6&e=8e4c6ca1b7>
These must be submitted to our Events Manager
(leigh.chalmers at guild.uwa.edu.au
<mailto:leigh.chalmers at guild.uwa.edu.au>).
/_*Reopening of Clubrooms and the CCZ*_/
We are still waiting from confirmation from the University for the
date at which Clubrooms and other communal club spaces can be
reopened. Guild Management and the University have tentatively set
Club Spaces to reopen from the 18th July. We will keep you posted
on this and let you know if this changes.
After we receive the green light from the University, events will
be able to be hosted in club spaces and clubrooms, provided they
are in line with the events guidelines (above).
For clubs that are tenants of clubrooms, please take efforts to
ensure social distancing for all your members who use these rooms.
As club presidents, it is the responsibility of you and your
committee to ensure that everyone using your clubroom is doing the
right thing.
/_*Tenancy*_/
The Tenancy Committee is currently in the process of starting up
again as campus life returns to normal.
Per occupational health and safety requirements, the Tenancy
Committee will be re-stocking the cleaning cupboards in Cameron
Hall and the Guild Office with extra hand sanitizers and
disinfectants that will be available for all club tenants and
clubs holding events.
We are also weighing up the possibility of having more frequent
busy-bee’s to ensure that clubrooms are clean and hygienic, and
for the comfort of all students using club spaces.
The Tenancy Chair is currently in the process of setting up dates
for Tenancy Committee.
We will let you know as soon as these dates are set in stone.
/_*Tenancy Reallocations*_/
The suspension on Tenancy Reallocations will come into effect on
the 6thJuly.
Prior to the suspension, the Tenancy Committee and Guild Executive
were in the final stages of processing appeals to the proposed
reallocation.
>From the 6th of July, this will continue from where it was left
back in March (immediately prior to the suspension).
We are currently waiting on the Tenancy Chair to provide a
timeframe for the remaining work that needs to be done with
reallocations and will let you know as soon as this is set in stone.
If you have any questions about this or anything tenancy-related,
please get in touch with Omar Ali Macintyre
(omar.macintyre20 at guild.uwa.edu.au
<mailto:omar.macintyre20 at guild.uwa.edu.au>).
------------------------------------------------------------------------------
That’s pretty much it from me. I hope you all have a chilled and
much-needed break after this chaotic semester.
If you have any questions about any of the above, please don’t
hesitate to send me an email (Jacob.roosendaal20 at guild.uwa.edu.au
<mailto:Jacob.roosendaal20 at guild.uwa.edu.au>).
Kind and no-longer-quarantined regards,
Jacob Roosendaal
Societies Council President
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