[committee] Committee Meeting 2021-05-11 16:00 - One hour reminder

[root]

Confirmation of previous minutes.

# Committee Reports

## President's Report
- Emailed Chloe (Tennancy Pres) asking to chat about Machine Room options, yet to hear back
  - On the topic of machine room options: \*shakes fist at [HET]\*
- Would be good to schedule OGM for end of semester to set plans for any during-break-revamping
- Would be good to see more people expressing an interest in doing tech talks
  - Think of it as a fun way to talk about something you like with a small audience :)
- Should there be Tech talks during semester break? I don't know, share your thoughts

## Vice President's Report

## Secretary's Report
- I found the seal in the secretary's cupboard. Turns out it didn't walk away ;)
- Why don't we have any post it notes? I can't remember what I needed some for, but I sure needed some then!
- Attended the Tenancy meeting myself. Leave it to the poor fresher who doesn't have a clue about what's going on :(
- I'm defenietly not a weeb, cause I don't watch anime 24/7. Though I'm (something?) cause I don't know the difference between the Crab Rave and Neon Genesis something song.
- Had an.... interesting talk in the clubroom on Monday.
- Participated in coming up with terrible book blurbs with [EGG], [LHM] and [LIZ]
- Was baffled when PCS came in on Monday and took over the clubroom. Is this going to happen frequently?
- Got someone to talk to wheel about maybe performing a penetration test on the website.
- Brought new whiteboard markers and eraser. Donating the whiteboard marker holder. Will send the details to [LHM] to be reimbursed.
- Had some issues with a new registration, but it got sorted out.
- Completed the quizzes on Social and got C++, Javascript and Keyboard.
- Goz showed me how to connect to irc and tmux.

## Treasurer's Report
- Emptied safe again. Westpac is open Mon-Fri finally!
- Got the email back about adobe licences, they are very expensive.
- Sorted out various payments for club members.

## Fresher Rep's Report
- Did a food run with Alice. Sacrificed some brain cells as she closed the boot on my head!
  - Also bought paper towels. Now we can protect ourselves from [BLU]'s spilt milk.
- Got Com Sci/Data Sci/Software Eng discord to follow UCC events channel.
- Added a league and genshin emote on the discord. Need [TEC] to update the reaction role message.
- Held a discord poll to find the best day for a General Meeting. It was Wednesday.
  - [LIZ] is psycho and would like the meeting on Saturday, Sunday or <undefined>.
- Completed multiple "Which x are you" quizzes. I am a mouse, c++ and php apprently.
- Forcefully attended a PCS talk that happened in UCC spontaneously.
- Caught [BLU] committing voter fraud. We should imprison her with the frog.
- Started collecting kombucha bottles like infinity stones. Just you wait...

## OCM Reports
### HET
- Looked at some providers for server cooling but have yet to get a quote on how much it would cost due to assignment work will attempt to do during this week when I get the assignments under "control"

# Machine Technical Report

## Servers

## Network
- The Portal security certificate was down last week. Has been fixed by [MTL]

## Desktops

## Miscellaneous
- Cerberus broke, got fixed and broke again. Now it won't turn on at all.

# Action Items From Previous Meeting
- Lumped action items for each person under subheading. Hope this is okay - [EGG]

## [TEC]
- Talk to Guild about server solutions.  
  - Trying
- Help [EGG] remove old door members.
  - Ongoing.

## [MPT]
- Show people how to be door after the renewals close.
  - Ongoing.
- Send [APA] prior work on sponsorship.
- Bully rest of committee until they give him their darkest secrets to pass on to the ACNC.
- Find the secretary keys for [BLU].
  - Onoing.

## [LMH]
- Look into cost of Adobe licenses.
  - Done!

## [BLU]
- Look into extra copies of Guild keyrings for exec.
  - Done. Guild disallows copies.
- Send an email to ucc@ for tech talk ideas
  - Done.
- Get more whiteboard markers
  - Done. Time to draw more frogs.

## [EGG]
- Cerberus photo board.
  - Ongoing. Cerberus is just straight up broken now. 
- Make a poll on discord to find out what time suits most people for a general meeting to figure out what to do with the cash reserve money.
  - Done. Result is Wednesday.
- Ask a Computer/Data Science & Software Eng server moderator to add UCC announcements to the server.
  - Done.

## [APA]
- [APA] to write up what the sponsorship pamphlet would look like.

## [HET]
- Look into server cooling Australian company quotes. 

## Other
- Wheel to help new committee get uccpass setup.

# New equipment

# Drinks and Snacks
- [BLU] and [LHM] filled up the snacks and drink machine.

# External Entities

## Mail
- [BLU] checked the mail.
  - No mail. It's lonely here without Westpac hassling us...

## Guild, SOC
- [BLU] attended the Tenancy meeting.
  - Cameron Hall update - Guild is staying in consultation with clubs. Any more idea about renovations, email Chloe.
  - Contracts - Club insurance contracts have been signed by Guild or UWA? executive team. Should recive them soon.
  - Keys - Ordering a key is now $33. Guild will cover the cost from Feburary. You can't make copies of Guild keys like the door and cupboard ones.
  - Campus Managment - They will pay the full cost of functunality of clubrooms and damaged items not working. Either Campus Managment or the Club will pay.
  - Security - There was a recent break in into a clubroom. Stuff left in your own clubroom is at your own risk. Anything you lose above $2000, you could claim back.
  - Maintanance and Cleaning - Still on same scheduel as before. New fire and first aid equipment has been ordered.
    - Lights in Cameron Hall should be working now. Not sure if that mean the stairweel olanding or loft lights.
  - Jackie's sign got printed
  - Chloe added @committee

- Key budget has been discontinued.

## Other affairs
- Someone from UWA Ethical Hackers offered to do a penetration test on our website
  - There was abit of talk about it on discord, but some wheel members and [TEC] think it would be a good idea.
  - The person will talk more about it next week.

# Events

## Redacted
- Jackie sent out a new when is good on discord.
- Still haven't had a meeting yet.

## Tech Talks
- [BLU] sent email to tech@ asking for ideas. 
- [BOB] suggested a remote UCC access talk. Wiki page/other written form may be more suitable for this.
- [MTL] has a canned talk on the Clifford Stoll book "The Cuckoo's Egg" that might be suitable for a tech talk.

# General Business