[committee] FW: University Computer Club 50th Anniversary Dinner - 21.09.24
Gearoid O'Donovan
gearoid.odonovan at hotmail.com
Wed Jun 26 17:40:11 AWST 2024
Hi Naree,
I know you were going to reach out closer to the event, but I would like
to just get a little clarification on a few things for planning purposes.
* The booking time does include bump-in and out, we cannot arrive any
earlier?
* What time will food choices be collected, and how long after will
food be served?
* For ticketing, is checking tickets at the door entirely our
responsibility?
* Are children or under-18s permitted, and do they require supervision
from a guardian?
o Should young children have their own tickets?
Kind regards,
Gearoid O'Donovan
On 6/06/2024 10:38 am, Naree Richardson wrote:
>
> Hi Gearoid,
>
> Thank you for sending the signed contract through, I can confirm that
> we have received the deposit.
>
> I will be in touch closer to the event date to start planning the
> final details, if you have any questions in the meantime please don’t
> hesitate to reach out.
>
> Kind regards,
>
> *Naree Richardson*
>
> Conference and Events Coordinator
>
> The University of Western Australia
>
> Mailing Address: M800, 35 Stirling Highway
>
> Street Address: Hackett Entrance #1, Hackett Drive
>
> Crawley WA 6009
>
> Direct: +61 8 6488 4843
>
> Switch: +61 8 6488 8770
>
> www.universityclub.uwa.edu.au <http://www.universityclub.uwa.edu.au/>
>
> naree.richardson at universityclub.uwa.edu.au
>
> <https://www.facebook.com/theuniversityclubofwa><https://www.instagram.com/universityclubwa/><https://www.linkedin.com/company/55935653>
> <https://universityclub.uwa.edu.au/2024/04/04/eofy-packages/>
> Please consider the environment before you print this email.
>
> *From:*Gearoid O'Donovan <gearoid.odonovan at hotmail.com>
> *Sent:* Wednesday, June 5, 2024 5:07 PM
> *To:* Naree Richardson <naree.richardson at universityclub.uwa.edu.au>
> *Cc:* committee at ucc.asn.au
> *Subject:* Re: FW: University Computer Club 50th Anniversary Dinner -
> 21.09.24
>
> Hi Naree,
>
> Please find attached the signed contract. We have made a direct
> deposit to the account listed on the invoice for our down-payment.
>
> Kind regards,
> Gearoid O'Donovan
>
> On 4/06/2024 4:02 pm, Naree Richardson wrote:
>
> Hi Gearoid,
>
> Menu selections and options can be confirmed closer to the event
> date, if you could please return the signed contract and deposit
> by Thursday 6^th June, otherwise we may need to release the venue
> for other bookings.
>
> Thank you
>
> Kind regards,
>
> *Naree Richardson*
>
> Conference and Events Coordinator
>
> The University of Western Australia
>
> Mailing Address: M800, 35 Stirling Highway
>
> Street Address: Hackett Entrance #1, Hackett Drive
>
> Crawley WA 6009
>
> Direct: +61 8 6488 4843
>
> Switch: +61 8 6488 8770
>
> www.universityclub.uwa.edu.au <http://www.universityclub.uwa.edu.au/>
>
> naree.richardson at universityclub.uwa.edu.au
>
> <https://www.facebook.com/theuniversityclubofwa><https://www.instagram.com/universityclubwa/><https://www.linkedin.com/company/55935653>
> <https://universityclub.uwa.edu.au/2024/04/04/eofy-packages/>
> Please consider the environment before you print this email.
>
> *From:*Gearoid O'Donovan <gearoid.odonovan at hotmail.com>
> <mailto:gearoid.odonovan at hotmail.com>
> *Sent:* Tuesday, June 4, 2024 3:50 PM
> *To:* Naree Richardson
> <naree.richardson at universityclub.uwa.edu.au>
> <mailto:naree.richardson at universityclub.uwa.edu.au>
> *Cc:* committee at ucc.asn.au
> *Subject:* Re: FW: University Computer Club 50th Anniversary
> Dinner - 21.09.24
>
> Hi Naree,
>
> I'm really sorry about all the delays and periods of no response,
> I've been extremely busy lately.
>
> In addition, can we please change the menu to alternate drop?
> Other than that it should be good to go, and I'll try to get the
> contract and deposit paid ASAP.
>
> Kind regards,
>
> Gearoid O'Donovan
>
> On 30/05/2024 12:42 pm, Naree Richardson wrote:
>
> Hi Gearoid,
>
> I am following on the signed contract and deposit which were
> due yesterday.
>
> If you could kindly confirm when we will receive these, as the
> event is not confirmed until both have been received.
>
> Thank you
>
> Kind regards,
>
> *Naree Richardson*
>
> Conference and Events Coordinator
>
> The University of Western Australia
>
> Mailing Address: M800, 35 Stirling Highway
>
> Street Address: Hackett Entrance #1, Hackett Drive
>
> Crawley WA 6009
>
> Direct: +61 8 6488 4843
>
> Switch: +61 8 6488 8770
>
> www.universityclub.uwa.edu.au
> <http://www.universityclub.uwa.edu.au/>
>
> naree.richardson at universityclub.uwa.edu.au
>
> <https://www.facebook.com/theuniversityclubofwa><https://www.instagram.com/universityclubwa/><https://www.linkedin.com/company/55935653>
> <https://universityclub.uwa.edu.au/2024/04/04/eofy-packages/>
> Please consider the environment before you print this email.
>
> *From:*Naree Richardson
> <naree.richardson at universityclub.uwa.edu.au>
> <mailto:naree.richardson at universityclub.uwa.edu.au>
> *Sent:* Wednesday, May 15, 2024 12:55 PM
> *To:* Gearoid O'Donovan <gearoid.odonovan at hotmail.com>
> <mailto:gearoid.odonovan at hotmail.com>
> *Cc:* committee at ucc.asn.au
> *Subject:* RE: University Computer Club 50th Anniversary
> Dinner - 21.09.24
>
> Hi Gearoid,
>
> Many thanks for choosing to hold your forthcoming event with
> us here at The University Club on *Saturday 21^st September
> 2024*.
>
> **
>
> *_Confirming your Booking_*
>
> **
>
> I have attached a copy of your event contract to this email
> for you. Please check the details carefully to ensure that you
> are happy with the arrangements outlined in this contract.
>
> In order to confirm your booking, please return the following
> items to me by *_Wednesday 29^th May 2024_*:
>
> 1. Signed contract
> 2. Deposit (tax invoice attached)
>
> ------------------------------------------------------------------------
>
> *_Final Details_*
>
> **
>
> I will be in contact closer to the date to confirm event details.
>
> ------------------------------------------------------------------------
>
> **
>
> *_Final Numbers_*
>
> **
>
> Please note that final guest numbers are required 3 full
> working days prior to your event, that is by**5.00pm
> on*_Tuesday 17^th September 2024_ *after which time we cannot
> accept reductions to guest numbers.
>
> ------------------------------------------------------------------------
>
> **
>
> *_Minimum Numbers_*
>
> **
>
> Please note the guaranteed minimum of 60 guests with a minimum
> food spend of $60.00 per person for the venue(s) you have booked.
>
> ------------------------------------------------------------------------
>
> *_Cancellation_*
>
> **
>
> Should you need to cancel your booking, please be aware of the
> Club’s cancellation policy:
>
> 1.Cancellations received 31-90 days inclusive prior to the
> date of the event will forfeit any deposit paid, unless the
> Club is able to re-book the space with an event of equal or
> greater value, in which case said monies will be refunded.
>
> 2.Cancellations received 8-30 days inclusive prior to the date
> of the event will be charged 30% of the total costs based on
> the event contract or signed banquet event order, whichever is
> most recent.
>
> 3.Cancellations received 0-7 days inclusive prior to the date
> of the event will be charged 50% of the total costs based on
> the event contract or signed banquet event order, whichever is
> most recent.
>
> I look forward to working with you on this event and if you
> have any questions at all, please feel free to call or email me.
>
> Kind regards,
>
> *Naree Richardson*
>
> Conference and Events Coordinator
>
> The University of Western Australia
>
> Mailing Address: M800, 35 Stirling Highway
>
> Street Address: Hackett Entrance #1, Hackett Drive
>
> Crawley WA 6009
>
> Direct: +61 8 6488 4843
>
> Switch: +61 8 6488 8770
>
> www.universityclub.uwa.edu.au
> <http://www.universityclub.uwa.edu.au/>
>
> naree.richardson at universityclub.uwa.edu.au
>
> <https://www.facebook.com/theuniversityclubofwa><https://www.instagram.com/universityclubwa/><https://www.linkedin.com/company/55935653>
> <https://universityclub.uwa.edu.au/2024/04/04/eofy-packages/>
> Please consider the environment before you print this email.
>
> *From:*Gearoid O'Donovan <gearoid.odonovan at hotmail.com>
> *Sent:* Wednesday, May 15, 2024 11:45 AM
> *To:* Naree Richardson
> <naree.richardson at universityclub.uwa.edu.au>
> *Subject:* Re: University Computer Club 50th Anniversary
> Dinner - 21.09.24
>
> Hi Naree,
>
> Main contact: Gearoid O'Donovan (Treasurer)
>
> Address: Room 182a, Cameron Hall, 35 Stirling Hwy, Crawley WA 6009
>
> Contact number: 08 6488 3901
>
> Contact email: committee at ucc.asn.au
>
> Kind regards,
>
> Gearoid O'Donovan
>
> On 15/05/2024 11:39 am, Naree Richardson wrote:
>
> Hi Gearoid,
>
> As we need to set up an account for you can you please
> send me some contact details for the University Computer Club.
>
> 1. Main contact
> 2. Address
> 3. Contact number
> 4. Is there a computer club email address rather than
> your personal email address?
>
> Thank you
>
> Kind regards,
>
> *Naree Richardson*
>
> Conference and Events Coordinator
>
> The University of Western Australia
>
> Mailing Address: M800, 35 Stirling Highway
>
> Street Address: Hackett Entrance #1, Hackett Drive
>
> Crawley WA 6009
>
> Direct: +61 8 6488 4843
>
> Switch: +61 8 6488 8770
>
> www.universityclub.uwa.edu.au
> <http://www.universityclub.uwa.edu.au/>
>
> naree.richardson at universityclub.uwa.edu.au
>
> <https://www.facebook.com/theuniversityclubofwa><https://www.instagram.com/universityclubwa/><https://www.linkedin.com/company/55935653>
> <https://universityclub.uwa.edu.au/2024/04/04/eofy-packages/>
> Please consider the environment before you print this email.
>
> *From:*Gearoid O'Donovan <gearoid.odonovan at hotmail.com>
> <mailto:gearoid.odonovan at hotmail.com>
> *Sent:* Wednesday, May 15, 2024 11:17 AM
> *To:* Naree Richardson
> <naree.richardson at universityclub.uwa.edu.au>
> <mailto:naree.richardson at universityclub.uwa.edu.au>
> *Subject:* Re: University Computer Club 50th Anniversary
> Dinner - 21.09.24
>
> Hi Naree,
>
> Anticipated will be 60. We will be ticketing so we will
> have more accurate numbers closer to the event.
>
> Two course is the plan.
>
> If you don't mind explaining what the difference between
> alternate, choice, and what normally comes with the
> package that would be great.
>
> Beverages will be on consumption.
>
> Kind regards,
>
> Gearoid O'Donovan
>
> On 23/04/2024 11:30 am, Naree Richardson wrote:
>
> Hi Gearoid,
>
> The Banquet Hall is still available on Saturday 21^st
> September.
>
> Can you please confirm the following details:
>
> 1. Your anticipated guest numbers for the event
> 2. Would like a two course or three course set menu
> 3. Would you like the option of alternate drop menu
> or choice main course
> 4. Will you be doing beverages on consumption or a
> beverage package for the evening
>
> Once you have confirmed the above then I will send you
> contract and deposit invoice to secure your booking.
>
> Kind regards,
>
> *Naree Richardson*
>
> Conference and Events Coordinator
>
> The University of Western Australia
>
> Mailing Address: M800, 35 Stirling Highway
>
> Street Address: Hackett Entrance #1, Hackett Drive
>
> Crawley WA 6009
>
> Direct: +61 8 6488 4843
>
> Switch: +61 8 6488 8770
>
> www.universityclub.uwa.edu.au
> <http://www.universityclub.uwa.edu.au/>
>
> naree.richardson at universityclub.uwa.edu.au
>
> <https://www.facebook.com/theuniversityclubofwa><https://www.instagram.com/universityclubwa/><https://www.linkedin.com/company/55935653>
> <https://universityclub.uwa.edu.au/2024/04/04/eofy-packages/>
> Please consider the environment before you print this
> email.
>
> *From:*Gearoid O'Donovan
> <gearoid.odonovan at hotmail.com>
> <mailto:gearoid.odonovan at hotmail.com>
> *Sent:* Monday, April 22, 2024 11:39 AM
> *To:* Naree Richardson
> <naree.richardson at universityclub.uwa.edu.au>
> <mailto:naree.richardson at universityclub.uwa.edu.au>
> *Cc:* committee at ucc.asn.au
> *Subject:* Re: University Computer Club 50th
> Anniversary Dinner - 21.09.24
>
> Hi Naree,
>
> Sorry for the delay, but I think we want to go ahead
> with the half banquet hall booking. If the room is
> still available for that date, can you please send on
> the required documents to get this ball rolling.
>
> Kind regards,
>
> Gearoid O'Donovan
>
> On 11/3/24 12:54, Naree Richardson wrote:
>
> Hi Gearoid,
>
> My apologies, I have done a typo there, you are
> correct.
>
> Please see below:
>
> *Date*
>
>
>
> Saturday 21^st September 2024
>
> *Event Type*
>
>
>
> Presentation & Dinner
>
> *Times*
>
>
>
> 1800 - 2200
>
> *Venue*
>
>
>
> Banquet Hall South
>
>
>
> Banquet Hall
>
> *Set Up*
>
>
>
> Banquet Style (tables of 10)
>
> *Anticipated Numbers*
>
>
>
> 60 – 100 guests
>
> *Minimum Numbers*
>
>
>
> 60 guests
>
>
>
> 100 guests
>
> *Maximum Capacity*
>
>
>
> 100 guests
>
>
>
> 250 guests
>
> *Service Fee*
>
>
>
> $750.00
>
>
>
> $1000.00
>
> *Lectern with Microphone*
>
>
>
> Complimentary
>
> *Computer, Projector and Screen*
>
>
>
> $350.00
>
> *Catering Requirements*
>
>
>
> Two Course Set Menu - $60.00pp
>
> Three Course Set Menu - $70.00pp
>
> *Minimum Food Spend*
>
>
>
> $60.00pp (member rate)
>
> *Optional Upgrade*
>
>
>
> Alternate Drop - $7.50pp per course
>
> Choice Main Course - $10.00pp
>
> *Beverages*
>
>
>
> On Consumption
>
> **
>
> *Total Estimated Spend*
>
> *(Based on minimum required numbers)*
>
> **
>
>
>
> 1 x Service Fee @ $750.00
>
> 1 x Audio Visual @ $350.00
>
> 1 x Handheld Microphone @ $100.00
>
> 1 x Webcam @ $50.00
>
> 60 x Two Course Set Menu @ $60.00pp
>
> *TOTAL = $4,850.00
> + Beverages on Consumption*
>
>
>
> 1 x Service Fee @ $1000.00
>
> 1 x Audio Visual @ $350.00
>
> 1 x Handheld Microphone @ $100.00
>
> 1 x Webcam @ $50.00
>
> 100 x Two Course Set Menu @ $60.00pp
>
> *TOTAL = $7,500.00
> + Beverages on Consumption*
>
> Kind regards,
>
> *Naree Richardson*
>
> Conference and Events Coordinator
>
> The University of Western Australia
>
> Mailing Address: M800, 35 Stirling Highway
>
> Street Address: Hackett Entrance #1, Hackett Drive
>
> Crawley WA 6009
>
> Direct: +61 8 6488 4843
>
> Switch: +61 8 6488 8770
>
> www.universityclub.uwa.edu.au
> <http://www.universityclub.uwa.edu.au/>
>
> naree.richardson at universityclub.uwa.edu.au
>
> <https://www.facebook.com/theuniversityclubofwa><https://www.instagram.com/universityclubwa/><https://www.linkedin.com/company/55935653>
> <https://universityclub.uwa.edu.au/events/breakfast-by-the-bay-shaping-the-future-of-care-together/>
>
> Please consider the environment before you print
> this email.
>
> *From:*Gearoid O'Donovan
> <gearoid.odonovan at hotmail.com>
> <mailto:gearoid.odonovan at hotmail.com>
> *Sent:* Monday, March 11, 2024 12:50 PM
> *To:* Naree Richardson
> <naree.richardson at universityclub.uwa.edu.au>
> <mailto:naree.richardson at universityclub.uwa.edu.au>
> *Subject:* Re: University Computer Club 50th
> Anniversary Dinner - 21.09.24
>
> Hi Naree,
>
> It looks like the rate for the full banquet hall
> is off? The cost of meals for 100 people alone
> should be $6000, so the total should be $7500. Am
> I missing something?
>
> Kind regards,
>
> Gearoid O'Donovan
>
> On 11/3/24 12:06, Naree Richardson wrote:
>
> Hi Gearoid,
>
> Please see updated quote below:
>
> *Date*
>
>
>
> Saturday 21^st September 2024
>
> *Event Type*
>
>
>
> Presentation & Dinner
>
> *Times*
>
>
>
> 1800 - 2200
>
> *Venue*
>
>
>
> Banquet Hall South
>
>
>
> Banquet Hall
>
> *Set Up*
>
>
>
> Banquet Style (tables of 10)
>
> *Anticipated Numbers*
>
>
>
> 60 – 100 guests
>
> *Minimum Numbers*
>
>
>
> 60 guests
>
>
>
> 100 guests
>
> *Maximum Capacity*
>
>
>
> 100 guests
>
>
>
> 250 guests
>
> *Service Fee*
>
>
>
> $750.00
>
>
>
> $1000.00
>
> *Lectern with Microphone*
>
>
>
> Complimentary
>
> *Computer, Projector and Screen*
>
>
>
> $350.00
>
> *Catering Requirements*
>
>
>
> Two Course Set Menu - $60.00pp
>
> Three Course Set Menu - $70.00pp
>
> *Minimum Food Spend*
>
>
>
> $60.00pp (member rate)
>
> *Optional Upgrade*
>
>
>
> Alternate Drop - $7.50pp per course
>
> Choice Main Course - $10.00pp
>
> *Beverages*
>
>
>
> On Consumption
>
> **
>
> *Total Estimated Spend*
>
> *(Based on minimum required numbers)*
>
> **
>
>
>
> 1 x Service Fee @ $750.00
>
> 1 x Audio Visual @ $350.00
>
> 1 x Handheld Microphone @ $100.00
>
> 1 x Webcam @ $50.00
>
> 60 x Two Course Set Menu @ $60.00pp
>
> *TOTAL = $4,850.00
> + Beverages on Consumption*
>
>
>
> 1 x Service Fee @ $1000.00
>
> 1 x Audio Visual @ $350.00
>
> 1 x Handheld Microphone @ $100.00
>
> 1 x Webcam @ $50.00
>
> 100 x Two Course Set Menu @ $60.00pp
>
> *TOTAL = $5,100.00
> + Beverages on Consumption*
>
> Kind regards,
>
> *Naree Richardson*
>
> Conference and Events Coordinator
>
> The University of Western Australia
>
> Mailing Address: M800, 35 Stirling Highway
>
> Street Address: Hackett Entrance #1, Hackett Drive
>
> Crawley WA 6009
>
> Direct: +61 8 6488 4843
>
> Switch: +61 8 6488 8770
>
> www.universityclub.uwa.edu.au
> <http://www.universityclub.uwa.edu.au/>
>
> naree.richardson at universityclub.uwa.edu.au
>
> <https://www.facebook.com/theuniversityclubofwa><https://www.instagram.com/universityclubwa/><https://www.linkedin.com/company/55935653>
> <https://universityclub.uwa.edu.au/events/breakfast-by-the-bay-shaping-the-future-of-care-together/>
>
> Please consider the environment before you
> print this email.
>
> *From:*Gearoid O'Donovan
> <gearoid.odonovan at hotmail.com>
> <mailto:gearoid.odonovan at hotmail.com>
> *Sent:* Monday, March 11, 2024 11:38 AM
> *To:* Naree Richardson
> <naree.richardson at universityclub.uwa.edu.au>
> <mailto:naree.richardson at universityclub.uwa.edu.au>
> *Subject:* Re: University Computer Club 50th
> Anniversary Dinner - 21.09.24
>
> Hi Naree,
>
> After having a discussion with committee, we
> are concerned we may have more than 50
> attendees. If possible, would you be able to
> give us a quote for the same event in the half
> and full banquet hall?
>
> In addition, could you include a handheld
> microphone and webcam in the event quote please.
>
> Kind regards,
>
> Gearoid O'Donovan
>
> On 5/3/24 09:56, Naree Richardson wrote:
>
> Hi Gearoid,
>
> You have been quoted member rates in the
> event quotation.
>
> Please note that no space has been held,
> if you do want to secure the date and
> booking we will need to send you a
> contract and deposit invoice to do so.
>
> Thank you
>
> Kind regards,
>
> *Naree Richardson*
>
> Conference and Events Coordinator
>
> The University of Western Australia
>
> Mailing Address: M800, 35 Stirling Highway
>
> Street Address: Hackett Entrance #1,
> Hackett Drive
>
> Crawley WA 6009
>
> Direct: +61 8 6488 4843
>
> Switch: +61 8 6488 8770
>
> www.universityclub.uwa.edu.au
> <http://www.universityclub.uwa.edu.au/>
>
> naree.richardson at universityclub.uwa.edu.au
>
> <https://www.instagram.com/universityclubwa/?hl=en><https://www.facebook.com/theuniversityclubofwa/><https://www.linkedin.com/company/the-university-club-of-western-australia/mycompany/?viewAsMember=true>
>
> <https://universityclub.uwa.edu.au/events/breakfast-by-the-bay-international-womens-day-inspireinclusion/>
>
> Please consider the environment before you
> print this email.
>
> *From:*Gearoid O'Donovan
> <gearoid.odonovan at hotmail.com>
> <mailto:gearoid.odonovan at hotmail.com>
> *Sent:* Monday, March 4, 2024 8:19 PM
> *To:* Naree Richardson
> <naree.richardson at universityclub.uwa.edu.au>
> <mailto:naree.richardson at universityclub.uwa.edu.au>
> *Subject:* Re: University Computer Club
> 50th Anniversary Dinner - 21.09.24
>
> Hi Naree,
>
> I've sent on our club's details, but are
> the rates below the discounted ones
> available to UWA entities or are they the
> ordinary rates?
>
> Kind regards,
> Gearoid O'Donovan
>
> On 21/02/2024 4:48 pm, Naree Richardson wrote:
>
> Hi Gearoid,
>
> Many thanks for your enquiry in
> regards to holding your event here at
> The University Club of Western
> Australia*.*
>
> Please find the following attached for
> your perusal –
>
> 1. Your event quotation
> 2. Private & Formal Dining Menu
> 3. Wine List
> 4. Audio visual pricing
>
> */Please note that this is a quotation
> only – no space has been booked./*
>
> If you wish to go ahead with the
> above, I can send you a contact and
> deposit invoice to secure your booking.
>
> I look forward to hearing from you.
>
> Kind regards,
>
> *Naree Richardson*
>
> Conference and Events Coordinator
>
> The University of Western Australia
>
> Mailing Address: M800, 35 Stirling Highway
>
> Street Address: Hackett Entrance #1,
> Hackett Drive
>
> Crawley WA 6009
>
> Direct: +61 8 6488 4843
>
> Switch: +61 8 6488 8770
>
> www.universityclub.uwa.edu.au
> <http://www.universityclub.uwa.edu.au/>
>
> naree.richardson at universityclub.uwa.edu.au
>
> <https://www.instagram.com/universityclubwa/?hl=en><https://www.facebook.com/theuniversityclubofwa/><https://www.linkedin.com/company/the-university-club-of-western-australia/mycompany/?viewAsMember=true>
>
> <https://universityclub.uwa.edu.au/events/breakfast-by-the-bay-international-womens-day-inspireinclusion/>
>
> Please consider the environment before
> you print this email.
>
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