[committee] UCC Webcam Management

Fri Oct 4 11:50:01 AWST 2024

Hi Gary,

Thank you for reaching out in relation to this policy. My apologies for taking so long to get back to you on this.

In relation to your implementation plan, I do no see any issues with proceeding as you have described.

In relation to your existing agreement with UniSFA and Unigames, of course provided they consent to your services and that the setup of the service is in line with the policy, I don't believe there is any issue with continuing your arrangements.

In relation to your old archives - could you give me a better idea of what those archives are?

Thanks,

Kelvin Lee

ICT & DIGITAL PROJECTS OFFICER

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________________________________
From: Gearoid O'Donovan <treasurer at ucc.asn.au>
Sent: Wednesday, September 11, 2024 2:24 PM
To: Kelvin Lee <kelvin.lee at guild.uwa.edu.au>
Cc: committee at ucc.asn.au <committee at ucc.asn.au>
Subject: UCC Webcam Management

Hi Kelvin,

Apologies for the delay in approaching you for this, it's been very
hectic the past two months.

Our plan for implementation is below:

So the new Surveillance Policy enacted by Guild will be affecting us,
alongside our hosting for Unigames' and UniSFA's webcams. The new
requirements mean that webcam/security cam archives must be private,
that they must be kept for a minimum of 30 days and maximum of 90 days,
and that access to the archives must be logged and go through Guild
before access is permitted. Please clarify if I am missing something here.

The website for the live feed and archives can easily be disabled,
that's not a problem.

The current way our cams are stored is that every 6 seconds, we pull the
current image from the webcams, and store this on our servers. These
webcams are only accessible inside the UCC network, so if they were to
stay then the storage would likely have to stay inside UCC.

Currently this is stored on our file server, which can be accessed by
our main user server (which performs the image retrieval processes) and
our webserver.

To lock down access, I suggest that we instead move this process and
storage to a new VM (hosted inside UCC), where any access can be logged
stringently, and which we can make accessible to Guild IT.

Realistically, our sysadmin team will have to have access to the VM for
security purposes, and to make sure it remains working, but this access
policy can extend to them and we can log what files they access to
monitor this. We also have our strict ethical guidelines for our
sysadmins, which violation of can result in swift removal of access and
priviliges.

 From there we can also automate clearing of the archives, to maintain
compliance with the new policy.

IMPLEMENTATION PLAN END

Our two primary questions are:

- Are we permitted to continue our hosting agreement for UniSFA's and
Unigames' cameras? They also have a security purpose there and they have
shown verbal interest in continuing to have them, even if the public
feed goes down.

- Would we be able to retain some of our old archives for historical
purposes? They are a good record of our time in Cameron Hall, especially
as we celebrate our 50th anniversary next week, and 30 years in Cameron
Hall.

If you have any questions or suggestions for implementation or
otherwise, do not hesitate to contact me or the rest of committee.

Kind regards,
Gary O'Donovan

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