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<p>Dear committee,</p>
<p>I feel you should be made well aware of the requirements
regarding notice of committee meetings (Section 15.2 of the
constitution)</p>
<p>>> The Secretary shall cause all members of the Committee
to receive written or email notice of any meeting of the Committee
at least four days before the date of the meeting.</p>
<p>This is done in an automated manner by a script that emails the
committee list four days in advance (with reminders at 24 hours, 6
hours, and one hour). This email includes the words "The meeting
will be held in the UCC Clubroom.". However, todays meeting was <b>not</b>
held in the UCC clubroom (or near it), but at a location not sent
to the list (the Club Collaborative Zone, in the main guild
building). This is contrary to the the club's constitution (as the
public committee list was informed of the location and no other
communication was made to amend or cancel that notification).</p>
The committee was reminded at this year's AGM to ensure that
official communication channels were used. Recent behavior seems to
show that this reminder has not been heeded.<br>
<br>
John Hodge [TPG]<br>
UCC Wheel Member, sitting in the clubroom.<br>
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