<html><body style="font-family: 'Helvetica Neue',Helvetica,Arial,sans-serif; font-size: 12px;">Hello UCCans,
<br /> <br />As of the committee meeting held on Friday, 4th November, the Committee voted in favour of introducing opening and closing times for the clubroom.
<br /> <br />The proposal for this change has come from much discussion within Committee over the past couple of meetings regarding the current cultural issues and presentability of the Club and the Clubroom particularly.
<br />Over the many weeks, further initiatives will be discussed and implemented by Committee to address cleanliness, hygiene, door member responsibilities and expectations, member behaviour, and the approachability of the Club.
<br /><br />While the opening of the clubroom will still be reliant on a Door member being present, as of Wednesday, 9th November, the clubroom shall officially close between the hours of 3am and 7am. (that is, the morning of Wednesday 9th from 3am - 7am)
<br /><br />The only circumstances in which a member is allowed into the clubroom are hereby provided:
<br />- if that member is on wheel or committee business; or
<br />- if a member has received prior approval from a member of committee by email, where such approval shall be reviewed at the subsequent committee meeting.
<br /> <br />To apply to use the clubroom during these hours, a member must email committee-only@uccasn.au with their intended use. A member of committee will then respond to the applicant as to whether permission has been granted by email, with committee-only included as a recipient.
<br /> <br />A non-exhaustive list of reasons which may grant approval follow:
<br />- Committee Work
<br />- Club Work (including club projects and machine maintenance)
<br />- University Work (for studies)
<br />- General Project Work (hardware or software)
<br />- Committee-run Events (LANs or game nights)
<br />- Major Game Release Nights (must also be advertised to ucc@ucc.asn.au and UCC Facebook)
<br />- Other reasons considered on a case-by-case basis (like specific member events)
<br /> <br />A failure for Door members to comply with the new procedures may result in a loss of door privileges.
<br /> <br />It must be stressed that this measure is only the first in many to come, and the Committee will be working tirelessly over the holidays to improve the environment of the Club.
During the implementation period of the summer holidays, the Committee will be constantly reviewing the effect and result of the new measures.
There will no doubt be many changes over this time as Committee reviews their actions.
<br /> <br />All feedback on the initiatives is welcome, will be genuinely considered and should be sent to committee@ucc.asn.au, especially as the Committee decides whether to continue the measures into the next semester and beyond. We as a committee value the input of members immensely and would greatly appreciate everyone's cooperation in our efforts over the coming months to explore new possibilities for UCC's future.<br /><br />There is no doubt that some of the measures will be controversial, and while the Committee encourages robust debate, it would be ideal if discussion could be conducted in a civil manner, showing respect to all members.
<br /><br />Best Regards,<br />Secretary Sosin<div class="sendEmail activated">
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