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<h1>Committee Meeting - 3 Day Warning</h1>
<p>A committee meeting will be held on <strong>Wednesday, 19 September 2018</strong> at 13:00 unless otherwise stated.</p>
<p>The meeting will be held in the Guild Council Meeting Room (first floor of Guild building, accessible from courtyard behind Guild Student Centre).</p>
<h2>Agenda for the upcoming meeting</h2>
<pre><code> --------------------------------------------------------------------------------
## Confirmation of minutes from 2018-09-05
Committee Reports
=================
## President's Report
## Vice President's Report
## Secretary's Report
- Been busy.
- Organised a bunch of tech talks, see events
- Sent emails about things
- Tavern (halloween & anniversary dinner)
- Spoke to Hayden, see events
- Maltair replacement (see general business)
- OGM minutes (for committee review)
- Square stuff (see general business)
- Updated guide for new members, added door group to AD so door can now add users directly
- There _is_ a technique for loading things into the snack machine so they don't get stuck
- Got a refund for overcharged items at coles, please reimburse me $277.30 for snack run last week
## Treasurer's Report
## Fresher Rep's Report
## OCM Reports
-[CHB] Thinking of things to 3D print for possible charity vigil tutorial, taking suggestions.
- Am told by [GOZ] that anything printable in spiral vase mode will go much faster.
--------------------------------------------------------------------------------
Machine Technical Reports
=========================
## Servers
## Network
## Desktops
## Misc.
--------------------------------------------------------------------------------
New equipment
=============
Drinks and Snacks
=================
--------------------------------------------------------------------------------
External Entities
=================
## Mail
## Guild/SOC
## Other Affairs
Events
======
## Movie nights
## Vive Nights
## Charity Vigil
## Cameron Hall-oween
## Relay for Life
## 44th Anniversary Dinner (2018-10-20)
- [FVP] spoke to Hayden at the Tav, next available date was Saturday 20th October
## Build-A-3D-Printer
## How to UCC
## Study Events for all CITS units
## Tech talks
- [*OX] - "Contributing to Open Source", Tuesday 18th September (?)
- Prereq: 1+ CS unit or equivalent
- [DAA] - "Dragging shells into the 90s", Tuesday 2nd October
- [DAA] - (undecided, probably UCC infrastructure related), Tuesday 16th October
--------------------------------------------------------------------------------
Action Items from 2018-09-05
============================
#### [GOZ]
- Book camp at Camp Leschenaultia for 19th to 22nd July 2019.
- Ask Camp Lesch to install some eyelets.
- Coordinate 3D printer event.
#### [JWB]
- Send email & make facebook event for Charity Vigil.
#### [CFE]
- Implement committee handover documentation archive.
- Continue writing camp network documentation.
#### [FVP]
- Follow up with Tav about bookings and catering for Anniversary Dinner.
- sent an email on the weekend
- Organise tech talk with [*OX] - *done*
- and another with [DAA], see events
- Send email about Square proposal to tech@ - *done*.
#### [GIR]
- Coordinate with [JWB] about running CITS first year unit study sessions - *in progress*.
- Make a poster for Anniversary Dinner.
#### [LCY]
- Make Facebook event for Relay for Life.
- Make graphics for Cerberus (4:3) and Facebook for Relay for Life.
- Send email & make facebook event for busybee on 29th September, starting at 11am.
#### [CHB]
- Facilitate discussions about machine room renovations.
#### [THA]
- Finish inventorying and make spec cards for machines.
--------------------------------------------------------------------------------
General Business
================
- Door applications
- [osterguard]
- [GIR]
- [FVP] Proposal to committee regarding Square payments (and why we should buy hardware):
- Payment platform can be operated by door members with a few button presses (some learning required)
- Can be brought down to O day for signups, with internet access (either with its own SIM card or wifi/3G/4G etc)
- Needs a Google account, needs a lock screen code, needs to be signed into Square
- Potential for further improvements such as:
- a 3D printed security case (possibly for mounting in clubroom)
- Dispense integration app ("kiosk mode")
- Android device options:
- [Nokia 3.1](https://www.ebay.com.au/itm/BRAND-NEW-NOKIA-3-1-2GB-16GB-DUAL-SIM-SIM-FREE-UNLOCKED-WHITE/332724479845) - $209 (phone, 5.2")
- [CUBE Power M3](https://www.ebay.com.au/itm/CUBE-Power-M3-10-1-inch-Android-7-0-1-5GHz-2G-32GB-Capacitive-Screen-Tablet-PO/283110702235) - $221 (tablet, 10.1")
- Square Reader (purchase from [FVP]) - $59
- Review and (re)instatement of club rules/regulations/guidelines
- [List of policies to be considered](https://www.ucc.asn.au/infobase/policies_.ucc) (under UCC guidelines, rules and regulations)
- Budget for replacement maltair
- Looks like [this ebay item](https://www.ebay.com.au/itm/IBM-X3550-M4-SERVER/282841269738) is the best option
- Costs $500 upfront, would essentially be a replacement motherboard for Maltair
- [BOB]'s offer of $200 was rejected, [FVP] has offered $320, results pending.
</code></pre>
<hr />
<h2>Committee's Fortune</h2>
<p>Conscience doth make cowards of us all.
-- Shakespeare</p>