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<p>Hi Nick,</p>
<p>Thanks for your thoughts. There have indeed been no responses yet
to my initial questions. <br>
</p>
<p>Below is my earlier draft of a second reply quoting the signed
agreement from 2010, although it would probably make more sense to
simply bring that up as an example in the context of your drafted
reply instead.</p>
<p>- [FVP]<br>
</p>
<p>-------- Forwarded Message --------</p>
<table class="moz-email-headers-table" cellspacing="0"
cellpadding="0" border="0">
<tbody>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">Subject: </th>
<td>[draft] Re: [committee] Cameron Hall Keys</td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">Date: </th>
<td>Wed, 26 Dec 2018 12:27:14 +0800</td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">From: </th>
<td>Felix von Perger <a class="moz-txt-link-rfc2396E" href="mailto:frekk@ucc.asn.au"><frekk@ucc.asn.au></a></td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">To: </th>
<td><a class="moz-txt-link-abbreviated" href="mailto:committee-only@ucc.asn.au">committee-only@ucc.asn.au</a></td>
</tr>
</tbody>
</table>
<br>
To: <a class="moz-txt-link-abbreviated"
href="mailto:22497713@student.uwa.edu.au">22497713@student.uwa.edu.au</a><br>
CC: <a class="moz-txt-link-abbreviated"
href="mailto:tenancy-chair@guild.uwa.edu.au">tenancy-chair@guild.uwa.edu.au</a>,
<a class="moz-txt-link-abbreviated"
href="mailto:committee@ucc.asn.au">committee@ucc.asn.au</a>
<p><i>Hi Jasmine, </i></p>
<p><i>After some time spent digging around in our archives, we have
managed to locate a document (see attachments) which clarifies
some of the details of this situation.</i></p>
<i> </i>
<p><i>The document mentions a standing agreement between UCC and the
Guild to allow access to Cameron Hall, however we have not found
any further documentation suggesting that this standing
agreement was officially continued past 2011.</i></p>
<i> </i>
<p><i>As such, we would like to investigate the possibility of
formally renewing this standing agreement for the same reasons
and under the same or similar conditions, regarding the original
agreement in 2010.</i></p>
<i> </i>
<p><i>Advice on how to proceed from this point would be welcome. I
for one am happy to arrange meetings with the current Guild
executives in order to see this process through.</i></p>
<i> </i>
<p><i>Thank you for your understanding.</i></p>
<i> </i>
<p><i>Best regards,</i></p>
<i> Felix von Perger</i><i><br>
</i><i>UCC President</i>
<p><br>
</p>
<div class="moz-forward-container">
<div class="moz-cite-prefix">On 29/12/18 8:16 am, Nick Bannon
wrote:<br>
</div>
<blockquote type="cite"
cite="mid:20181229001647.tds56m5g3cj3upjc@ucc.gu.uwa.edu.au">
<pre class="moz-quote-pre" wrap="">Thanks, Felix, for your well organised emails regarding this; and of:
Subject: [committee] Busybees for 2019 (next: 11am Sat 19th Jan) :: O-Day :: Membership forms
I wanted to get some words down, but there's more than will fit in just
one short email in any case.
Felix: You do need your first "we would greatly appreciate if it would"
question answered and probably a bit more than that - I have not yet
seen a response from Jasmine Sullivan or Taco Shiraishi (Tenancy Chair).
The idea that the committee of UCC or the other Cameron Hall clubs should
not have keys to routinely open the building does seem to contradict
the following form. It would be easy to get the wrong impression
because it does conflate the keeping and bearing of clubroom keys with
"access", but it does not mean "mere" access where it's calling out
the keys of the main door of Cameron Hall in particular. It mentions
that it replaces "Guild Room Access Policy for Clubs and Departments"
as issued by the Guild Council and so it's important to remember the
context it was introduced in. It was criticised for being over-formal,
e.g. by specifying _executive_ committee members, but it does have the
catchall authorisation that the Guild President can authorise others in an
"emergency", awkward as that can be.
Is it time that we revisited Cardax-style RFID access to the building
door? Previous quotes were on the order of $7000.
<a class="moz-txt-link-freetext" href="https://myuwastudentguild.com/wp-content/uploads/2018/02/Tenancy-Use-and-Access-Policy.pdf">https://myuwastudentguild.com/wp-content/uploads/2018/02/Tenancy-Use-and-Access-Policy.pdf</a>
via:
<a class="moz-txt-link-freetext" href="https://myuwastudentguild.com/clubs-societies/resources/tenancy/">https://myuwastudentguild.com/clubs-societies/resources/tenancy/</a>
Commencement Date: 1 December 2017
Review Date: June 2019
Division Responsible: Tenancy Committee
Approval Authority: Governance, Guild Council
Contact: Tenancy Committee
7. Access to the keys of the main door of Cameron Hall shall be
restricted to:
a. Any member of the Tenancy Committee who is authorised by the
Tenancy Chair or Tenancy Committee to access tenant spaces;
b. The Guild President;
c. Any member of the Executive of the
[sic. - this should read as "a"?]
committee which holds a tenancy within Cameron Hall; and,
d. Any authorised Guild staff member.
If we want to push for more information:
Hi, Jasmine, Taco,
You have us at a disadvantage. Can we ask again, more directly - is
this a new policy embodied in Guild regulations or a newly refreshed
interpretation? Which ones precisely? and has someone asked for a
new determination that UCC or the other Cameron Hall club key bearers
should not routinely open the building for clubroom access?
UCC (and UniSFA) moved into Cameron Hall in 1992.
At the time, UCC had:
* two, then four sets of delegated keys for building access and
there was no suggestion that we would need borrow them on a
case-by-case basis, that would have been unworkable;
* the understanding that we would also have reasonable use of
the shared spaces;
* at the time we also used an offsite storage area at UWA's
Shenton Park space.
In this past year, UCC has made use of our Cameron Hall clubroom on some
345 or more days - including every day of this recent holiday season
with the exception of Christmas Eve, December 24th - when UniSFA was
using their clubroom in any case.
At times we have negotiated the formalities of our tenancy with the
support of the Guild, Guild President, SOC and Tenancy and UWA Security
- notifications of out-of-hours access, regular access in the summer
holiday, etc.
However, when there have been fewer active delegated key bearers, Cameron
Hall clubs have relied more heavily on Guild Administration and Security.
Nick.</pre>
</blockquote>
<br>
<div class="moz-cite-prefix">On 16/12/18 10:42 pm, Felix von
Perger wrote:<br>
</div>
<blockquote type="cite"
cite="mid:f0c7e3f8-2139-4bfa-d6ce-0269ebeac6e3@ucc.asn.au">
<meta http-equiv="Content-Type" content="text/html;
charset=UTF-8">
<p>Hi Jasmine,</p>
<p>Thank you for your email.</p>
<p>UCC does indeed have 2 sets of Cameron Hall keys -
specifically 2 sets of keys, consisting each of a key to the
door at the top of the stairwell and another to the door at
the bottom of the stairwell.</p>
<p>Despite the fact that these keys get relatively little use,
they are useful for us as a club so especially in potential
disaster situations (ie. storms, power outages, etc) where we
greatly appreciate having guaranteed and unhindered access to
our clubroom (primarily access and potentially repair/salvage
our server equipment) whenever it may be necessary. Naturally,
this includes having both a physical clubroom key and any keys
necessary to access Cameron Hall itself.</p>
<p>Having said this, if it is indeed against Guild regulations
then we will be obliged to return the keys to SOC / Tenancy as
required. However, we would greatly appreciate if it would be
possible to quote the exact policy that disallows such keys
from being held by club executives.<br>
</p>
<p>Regarding returning the keys, I myself am out of Perth for
the next 7 days and likely unable to pass by UWA in the few
days following so I can unfortunately not satisfy that
particular deadline.<br>
</p>
<p>Best regards,</p>
<p>Felix von Perger<br>
UCC President<br>
</p>
<div class="moz-cite-prefix">On 16/12/18 10:12 pm, Jasmine
Sullivan wrote:<br>
</div>
<blockquote type="cite"
cite="mid:CADyMO=R2dJWcC6SOa-DO8ExefN2R8mHYiSz_WjFac2QhxL7C+Q@mail.gmail.com">
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<div>Hi UCC,</div>
<div><br>
</div>
<div>I am Jasmine one of your newly appointed tenancy
OCM's. I am looking forward to working with you in the
upcoming year. </div>
<div><br>
</div>
<div>It has however come to the attention of tenancy
that UCC has 2 copies of the upper and lower keys to
Cameron Hall which is against guild regulations.</div>
<div><br>
</div>
<div>We hope to resolve this as quickly as possible so
if UCC could return the keys to Taco, myself or anyone
on Tenancy within the next few days that would be
ideal. </div>
<div><br>
</div>
<div>Kind Regards,</div>
<div><br>
</div>
<div>Jasmine Sullivan</div>
<div><br>
</div>
<div><br>
</div>
</div>
</div>
</div>
<br>
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