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<h1>Committee Meeting - 24 Hour Warning</h1>
<p>A committee meeting will be held on <strong>Friday, 05 April 2019</strong> at 15:00 unless otherwise stated.</p>
<p>The meeting will be held in the UCC Clubroom.</p>
<h2>Agenda for the upcoming meeting</h2>
<pre><code> --------------------------------------------------------------------------------
## Confirmation of minutes from 2019-03-22
Committee Reports
=================
## President's Report
- Apologies to everyone for delays in getting minutes published.
- Rough start to committee, that's for sure.
- Hopefully things have calmed down enough that we can actually start doing something useful.
## Vice President's Report
## Secretary's Report
## Treasurer's Report
## Fresher Rep's Report
## OCM Reports
--------------------------------------------------------------------------------
Machine Technical Reports
=========================
## Servers
- Nothing done yet with the Cisco UCS server
- The two x3550 M4s still need their firmware upgraded
- One of them is still powered on
## Network
- Clubroom port 11 seems broken
## Desktops
## Misc.
- SW Webcam is _still_ broken.
--------------------------------------------------------------------------------
New equipment
=============
Drinks and Snacks
=================
- Snack machine was filled (very full) not long ago
- Slots 66 and 86 got mutilated a bit more so we have 2 types of popcorn
- Slots 76 and 96 are "disconnected" currently
- Would be nice to fix the dead slot...
--------------------------------------------------------------------------------
External Entities
=================
## Mail
## Guild/SOC
- SOC meeting 10th April, Alexander LT, 5:30-8pm
## Other Affairs
Events
======
## Fresher Welcome
## Tech talks - [FVP]
- Tuesday 9th April is cancelled, go to the Google at UWA event instead
- [FVP] to confirm with [AJW] whether or not anything is happening on April 16th
## Vive nights - [GIR]
## Movie nights
- Missing in action
## Camp - [FVP], [MPT]
- [FVP] checked and the Google drive stuff is up to date.
- Has been shared with [MPT]
- Ownership transferred from [CFE] to [FVP]
## Dine Below the Line
## Cameron Hall Quiz Night - [THA], [JGM]
--------------------------------------------------------------------------------
Action Items from 2019-03-22
============================
- [FVP] Submit EMPs for Vive Nights
- transferred to [MPT]
- [MPT] Write handover document for Fresher Welcome
- [DBA] Advertising of Sysadmin workshop.
- Done by [JGM]
- [MSX] Setup meeting reminder
- Resigned
- [MSX] Update previous meeting minutes as to Felix left room prior to vote.
- Resigned
- [MPT] Need to follow up on constitutional changes.
- [420] Look at pots / trays for plants
- probably some more, [FVP] forgot
--------------------------------------------------------------------------------
General Business
================
**Backlog from last week's meeting:**
- OGM on Tuesday 23rd April, 13:00
- Need to elect a new Secretary
- May as well use the same meeting to propose constitutional changes
- [MPT] Am yet to send updated proposal, will do so with plenty of time for more feedback
- Proposed date Tuesday 23rd April, 13:00
- TODO: someone submit an EMP, book the GCMR
- [FVP] Let's figure out what we want to do with the club
- There are a number of issues I see with how the club currently operates, and its culture:
- Many people on the edges and outside of the club see it as unwelcoming
- Many members do not feel comfortable in UCC who do not have a problem in any other Cameron Hall clubs
- Commit to proactively working to improve the inclusivity of the club environment
- Commit to seeking advice from members, other clubs and the Guild to learn how we can better support women, LGBTQI+ people and minority groups in club spaces
- Commit to developing and actioning a plan to address these issues
- [FVP] Mailing list & Discord/IRC moderation
- List admin passwords were changed and emergency moderation enabled
- Intended to stop people posting things which were inappropriate
- There should be a proper code of conduct for online messaging
- Intermediary suggestion: committee reserves the right to kick/ban people (temporarily) on reasonable grounds for posting inappropriate content
- [NTU] List moderators require independence from pressure by the committee of the day
- Any bans for online platforms should be reviewed at the next committee meeting, similar to doorings
- Impartially moderated meeting to discuss issues
- [FVP] proposed it by email to stop a flamewar
- Maybe this doesn't need to be separate, we have a general meeting coming up soonish (see above)
- We also have regular committee meetings where people can provide input
- It was proposed primarily to address concerns that people's input wasn't being heard, or was being censored
- See items about moderation rules below
- [FVP] Complaint resolution regulations
- Currently, we do not have a specific process for reporting or resolving complaints
- Much of that comes down to door members
- We should formalise the process so that members can report complaints to committee in a confidential fashion
- Suggestion: make a google form such that committee are informed when things are submitted
- Regulation proposal:
```
- The Committee shall provide an accessible and confidential means for members to report inappropriate behaviour
- In response to a complaint, any committee member may request immediate disciplinary action be taken by Door or Wheel, with reasonable justification, including;
- Dooring
- Account locking
- A formal notice shall be issued, in confidence, to all parties to the complaint within 7 days of the lodgement of the complaint
- Complaints are to be discussed at the next committee meeting
```
- [TEC] Statement from the committee on our current position and procces re: club culture
- Could help clarify what's going on in committee to the club as a whole.
- It would be nice if this could also help with the speculation / flamewars to some extent
- [FVP] Call for reapplications & door purge
- Set a date as the reapplication deadline
- Before we do this we should revise our door group regulations
- [FVP] Pots for the plants
- currently it's hard to water them for fear of them leaking water/dirt everywhere
- Get some small pots / trays to put underneath
- Thanks to [TBB] for actually watering them
- even if they were left upstairs... :P
- [MPT] Make sure failed circular reimbursements from previous weeks are considered
**End of backlog.**
----
- Door applications:
- [MLG] Grace Rosario
- [SPK] Sheldon Kristianopulos
</code></pre>
<hr />
<h2>Committee's Fortune</h2>
<p>You will be held hostage by a radical group.</p>