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<h1>Committee Meeting - 4 Day Warning</h1>
<p>A committee meeting will be held on <strong>Friday, 12 April 2019</strong> at 15:00 unless otherwise stated.</p>
<p>The meeting will be held in the UCC Clubroom.</p>
<h2>Agenda for the upcoming meeting</h2>
<pre><code> --------------------------------------------------------------------------------
## Confirmation of minutes from 2019-03-22
- [FVP] accidentally deleted the last hour or so of minutes from his laptop
- Couple of motions were included in that, maybe just re-do/confirm them here
- Motion to reimburse [FVP] about $74 for pizza for [LDT]'s tech talk
- Motion to approve existing regulations and subcommittee regulations (?)
## Confirmation of minutes from 2019-03-29
- Minutes not yet published :'-(
Committee Reports
=================
## President's Report
- Apologies to everyone for delays in getting minutes published.
- Rough start to committee, that's for sure.
- Meetings have been about 3 hours long, on average. Let's make that more like 90 minutes max.
- Hopefully things have calmed down enough that we can actually start doing something useful.
- Wheel meeting - Monday 2019-04-08 19:00 AWST, see the agenda at [https://www.ucc.asn.au/infobase/minutes/2019/2019-04-08_wheel.txt]
## Vice President's Report
## Secretary's Report
- Secretary is on leave.
## Treasurer's Report
- I'm not present because I have a tonne of assignment that need doing. My apologies to all, I wish I could be there especially for the important discussions that are going to be had today.
- When putting in my report, I auto started typing in the VP report
- Weekly reminder to Felix (and myself) that I'm now the Treasurer
- It is my hope that things have somewhat calmed down
- With regards to actual money, we got $94 for our ODay Grant
- This is about 3.5x less than last year and 3x smaller than the historical average
- According to other Cameron Hall treasurers, there's some dodgy shit going on
- Apparently SOC has allocated less money to ODay grants and more to semester grants
- We also still have money.
- I've written a few scripts for parsing dispense logs to pull useful information:
- The most well selling drinks so far this year:
| Type | Total |
|:-----------------:|:------:|
| coke zero | $236.94|
| coke | $211.14|
| solo | $102.40|
| vanilla pepsi max | $ 96.80|
| pasito | $ 73.27|
| lemonade | $ 66.36|
| creaming soda | $ 53.76|
|:-----------------:|:------:|
- There are other drinks as well
- In comparison to last year, coke is selling a lot closer to coke zero
- last year coke zero was almost double what coke was
- I also have statistics for how much everyone spends/adds to their account over the year. If anyone wants to get depressed, let me know
## Fresher Rep's Report
## OCM Reports
--------------------------------------------------------------------------------
Machine Technical Reports
=========================
## Servers
- Nothing done yet with the Cisco UCS server
- The two x3550 M4s still need their firmware upgraded
- One of them is still powered on
## Network
- Clubroom port 11 seems broken
## Desktops
## Misc.
- SW Webcam is _still_ broken.
- Account locking:
- TODO: [FVP] to send email ASAP
- Lock unpaid accounts by 12th April
--------------------------------------------------------------------------------
New equipment
=============
Drinks and Snacks
=================
- Snack machine was filled (very full) not long ago
- Slots 66 and 86 got mutilated a bit more so we have 2 types of popcorn
- Slots 76 and 96 are "disconnected" currently
- Would be nice to fix the dead slot...
--------------------------------------------------------------------------------
External Entities
=================
## Mail
- [FVP] checked the mail earlier this week, nothing
- The mailbox is now locked (it was still left unlocked from Tenancy shenanigans in Feb)
## Guild/SOC
- SOC meeting 10th April, Alexander LT, 5:30-8pm
- No further info about potential new clubroom
## Other Affairs
Events
======
## Fresher Welcome
## Tech talks - [FVP]
- Tuesday 9th April is cancelled, go to the Google at UWA event instead
- [FVP] to confirm with [AJW] whether or not anything is happening on April 16th
- Reimburse $39 or so to [doctor1] for pizza run last week
## Vive nights - [GIR]
- Cancelled this week, should be back again next week
## Movie nights
- Missing in action
## Camp - [FVP], [MPT]
- [FVP] checked and the Google drive stuff is up to date.
- Has been shared with [MPT]
- Ownership transferred from [CFE] to [FVP]
## Dine Below the Line
- No further news
## Cameron Hall Quiz Night - [THA], [JGM]
- Looks like the date has been set for 10/5/2019, starting at 7pm
- UniSFA has asked all other clubs whether they'd be happy with some amendments to the subcommittee regulations
> Hi all, UniSFA would like to propose amendments to the subcommittee regulations as follows, under section 5 subcommittee meetings.
> Amendment 1: suggested to: “If there is a period over which the regulations approved by different committees don't match up, clubs with pending approvals are still required for meeting quorum but not voting quorum. A budget cannot be approved by the subcommittee until all clubs have approved the regulations. Upon the beginning of the first meeting after all clubs having the same regulations approved, representatives can call for another vote on previous decisions.”
> Amendment 2 “a subcommittee can ignore the requirement of three days notice with a unanimous vote”
> (Minor amendment: 4.1c “on” instead of one)
> Current Subcommittee regulations:
> https://github.com/gozzarda/subcommittee_regulations/releases/tag/2018-08-07?fbclid=IwAR22zNpvxHTFU7cuP68KqFNLYEPkKC2tedm9oaPniEBiOGPPl8N02ZU-oZw
> In our committee meeting on the 21/3/19 we accepted the amendments
> https://docs.google.com/document/d/1qC1DHseKA1cJ5OXk86uvUuG2Mzp1iBKv6YvsRH4gS-8/edit?fbclid=IwAR0HpWQXjzlvHweKC20lT3WODdReZM8Yagrs6me8b4P_g1uHJ9OW5Ad9TQ0
> Feedback on these proposed amendments would be appreciated.
- They have voted to approve the current regulations, so there's no rush on actually voting on these amendments, just consider them food for thought for now.
- Tickets now [online](https://bit.ly/CHallQuiz)
- [JGM] *should* be making a FaceBook event at some point
--------------------------------------------------------------------------------
Action Items from 2019-03-22
============================
- [FVP] Submit EMPs for Vive Nights
- transferred to [MPT]
- [MPT] Write handover document for Fresher Welcome
- [DBA] Advertising of Sysadmin workshop.
- Done by [JGM]
- [MSX] Setup meeting reminder
- Resigned
- [MSX] Update previous meeting minutes as to Felix left room prior to vote.
- Resigned
- [MPT] Need to follow up on constitutional changes.
- [420] Look at pots / trays for plants
- probably some more, [FVP] forgot
--------------------------------------------------------------------------------
General Business
================
**Backlog from last week's meeting:**
- OGM on Tuesday 23rd April 13:00 AWST
- Need to elect a new Secretary
- May as well use the same meeting to propose constitutional changes
- [MPT] Am yet to send updated proposal, will do so with plenty of time for more feedback
- [FVP] has booked the GCMR 13:00-15:30
- TODO: submit an EMP
- [FVP] Let's figure out what we want to do with the club
- There are a number of issues I see with how the club currently operates, and its culture:
- Many people on the edges and outside of the club see it as unwelcoming
- Many members do not feel comfortable in UCC who do not have a problem in any other Cameron Hall clubs
- Commit to proactively working to improve the inclusivity of the club environment
- Commit to seeking advice from members, other clubs and the Guild to learn how we can better support women, LGBTQI+ people and minority groups in club spaces
- Commit to developing and actioning a plan to address these issues
- [FVP] Mailing list & Discord/IRC moderation
- List admin passwords were changed and emergency moderation enabled
- Intended to stop people posting things which were inappropriate
- There should be a proper code of conduct for online messaging
- Intermediary suggestion: committee reserves the right to kick/ban people (temporarily) on reasonable grounds for posting inappropriate content
- [NTU] List moderators require independence from pressure by the committee of the day
- Any bans for online platforms should be reviewed at the next committee meeting, similar to doorings
- Impartially moderated meeting to discuss issues
- [FVP] proposed it by email to stop a flamewar
- Maybe this doesn't need to be separate, we have a general meeting coming up soonish (see above)
- We also have regular committee meetings where people can provide input
- It was proposed primarily to address concerns that people's input wasn't being heard, or was being censored
- See items about moderation rules above
- [FVP] Complaint resolution regulations
- Currently, we do not have a specific process for reporting or resolving complaints
- Much of that comes down to door members
- We should formalise the process so that members can report complaints to committee in a confidential fashion
- Suggestion: make a google form such that committee are informed when things are submitted
- Regulation proposal:
```
- The Committee shall provide an accessible and confidential means for members to report inappropriate behaviour
- In response to a complaint, any committee member may request immediate disciplinary action be taken by Door or Wheel, with reasonable justification, including;
- Dooring
- Account locking
- A formal notice shall be issued, in confidence, to all parties to the complaint within 7 days of the lodgement of the complaint
- Complaints are to be discussed at the next committee meeting
```
- [TEC] Statement from the committee on our current position and procces re: club culture
- Could help clarify what's going on in committee to the club as a whole.
- It would be nice if this could also help with the speculation / flamewars to some extent
- [FVP] Call for reapplications & door purge
- Set a date as the reapplication deadline
- Before we do this we should revise our door group regulations
- [FVP] Pots for the plants
- currently it's hard to water them for fear of them leaking water/dirt everywhere
- Get some small pots / trays to put underneath
- Thanks to [TBB] for actually watering them
- even if they were left upstairs... :P
- [MPT] Make sure failed circular reimbursements from previous weeks are considered
**End of backlog.**
----
- Door applications:
- [MLG] Grace Rosario
- [SPK] Sheldon Kristianopulos
</code></pre>
<hr />
<h2>Committee's Fortune</h2>
<p>You're at the end of the road again.</p>