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<p>Hi all,</p>
<p>Since [MPT] is away this week, as a followup (and just in time!)
for the Ordinary General Meeting on the 30th April, I've prepared
most of these suggested changes to the constitution as a nice
colourful online interactive diff thanks to UCC's GitLab.</p>
<p>See here for the details:<br>
<a moz-do-not-send="true"
href="https://gitlab.ucc.asn.au/UCC/constitution/merge_requests/1">https://gitlab.ucc.asn.au/UCC/constitution/merge_requests/1</a></p>
<p>Excerpt from the pull request on GitLab:<br>
<blockquote type="cite"><tt>Here are some suggested changes to the
constitution to comply with the Associations Incorporation Act
2015.</tt><tt><br>
</tt>
<tt><br>
</tt><tt>
See the original proposed changes in the [email by [MPT]](<a
moz-do-not-send="true"
href="https://lists.ucc.gu.uwa.edu.au/pipermail/committee/2019-March/007448.html">https://lists.ucc.gu.uwa.edu.au/pipermail/committee/2019-March/007448.html</a>)
and [comments by [BOB]](<a moz-do-not-send="true"
href="https://lists.ucc.gu.uwa.edu.au/pipermail/committee/2019-March/007449.html">https://lists.ucc.gu.uwa.edu.au/pipermail/committee/2019-March/007449.html</a>).</tt><tt><br>
</tt>
<tt><br>
</tt><tt>
Summary and rational for the changes:</tt><tt><br>
</tt><tt>
� - Update the reference to the Act to 2015 from 1987.</tt><tt><br>
</tt><tt>
� - The new Act contains a legislative requirement to clearly
define when a person becomes and ceases to be a member of a
Club.</tt><tt><br>
</tt><tt>
� - Currently, Fresher Rep and OCMs must be members of the
club, yet the same requirement is not written into the clause
covering the Executive.</tt><tt><br>
</tt><tt>
��� - Also, require people to have been a member for at least
6 months before being elected as exec, which can provide some
amount of confidence that newly elected exec know something
about how the club works.</tt><tt><br>
</tt><tt>
� - We are no longer obliged by the Act to carry a common
seal, and can remove section 14 of the constitution
completely. We were forced to add it when we incorporated and
didn?t particularly need or want it. - [BOB]</tt><tt><br>
</tt><tt>
� - Clarify that conditions for payments to members of the
club also apply to payments to committee members (possibly
redundant, with above changes?)</tt><tt><br>
</tt><tt>
��� - Note that conditions regarding payments to committee
members are specifically required by the Act</tt><tt><br>
</tt>
</blockquote>
</p>
<p>Please feel free to provide feedback or suggested changes to
wording through the <a moz-do-not-send="true"
href="https://gitlab.ucc.asn.au/UCC/constitution/merge_requests/1">GitLab
pull request page</a> or simply by replying to this email. These
changes will also be added to the agenda for the OGM.<br>
</p>
<p>Best regards,</p>
<p>Felix von Perger [FVP]<br>
UCC President<br>
</p>
<div class="moz-cite-prefix">On 4/3/19 4:39 pm, Bob Adamson wrote:<br>
</div>
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<div class="WordSection1">
<p class="MsoNormal"><span style="mso-fareast-language:JA">Hi
James,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:JA"><o:p>�</o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:JA">To be
blunt, it would have been nice to get this some time ago,
well before the 4 day agenda cutoff (which you technically
missed for a 1pm Friday meeting), to permit discussion and
proper checking � constitutional changes are not to be done
lightly, and are expensive to do. We have rejected
constitutional changes at general meetings in the past
simply because there had been no time beforehand to discuss
them as a club. Further, can you please submit a complete
draft of the proposed constitution so that it can be
properly checked; this will also assist making the AGM go
faster, since most people at the lunchtime AGM meeting are
quite time constrained.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:JA"><o:p>�</o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:JA">In
response to your individual changes:<o:p></o:p></span></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l4 level1 lfo8"><span
style="mso-fareast-language:JA">Yes.<o:p></o:p></span></li>
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l4 level1 lfo8"><span
style="mso-fareast-language:JA"><o:p>�</o:p></span></li>
<ol style="margin-top:0cm" start="1" type="a">
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l4 level2 lfo8">I think
linking the membership year to the AGM is not a great
idea, because some clubs (and UCC has floated this idea in
the past too) have their AGM at the end of the year, to
facilitate a non-dead time over Christmas. In this case I
think the membership period should be specified as defined
in policy, to stop the constitution being brittle, and it
should probably be linked to the start of UWA semester 1
or something. Section 12 of the model rules does this
quite well without even specifying a date.<span
style="mso-fareast-language:JA"><o:p></o:p></span></li>
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l4 level2 lfo8"><span
style="mso-fareast-language:JA">The model rules do this
way better than we do, check them out. <o:p></o:p></span></li>
</ol>
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l4 level1 lfo8"><span
style="mso-fareast-language:JA">I�m not sure this change
is necessary, since I don�t think there�s any technical
requirement for a member of the clubs management committee
to be a member themselves. Regardless, it has never
happened and I doubt it would, and isn�t required by the
Act.<o:p></o:p></span></li>
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l4 level1 lfo8"><span
style="mso-fareast-language:JA">Yes, that seems sane,
though it is again targeting something that hasn�t
happened in 40+ years and isn�t required by the Act. You
also need �</span>except as elsewhere provided in the
Constitution� here, otherwise I think you are conflic<span
style="mso-fareast-language:JA">ting with temporary
positions under your new section 17.4<o:p></o:p></span></li>
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l4 level1 lfo8"><span
style="mso-fareast-language:JA">I have seen this be an
issue, good fix.<o:p></o:p></span></li>
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l4 level1 lfo8"><span
style="mso-fareast-language:JA">Redundant if you fix
section 9.3, since they would automatically be unable to
hold the position<o:p></o:p></span></li>
</ol>
<p class="MsoNormal"><span style="mso-fareast-language:JA"><o:p>�</o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:JA">Required
changes that appear to have been missed:<o:p></o:p></span></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l7 level1 lfo10"><span
style="mso-fareast-language:JA">Schedule 1, Division 1
section 6 (g) of the Act specifies that we must specify �</span>the
circumstances (if any) in which payment may be made to a
member of the committee out of the funds of the
association.�. I can�t see any reference to this in the
changes or the current constitution.<o:p></o:p></li>
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l7 level1 lfo10"><span
style="mso-fareast-language:JA">Schedule 1, Division 1
section 10 of the Act specifies that we must specify �</span>the
number of members, expressed as a percentage of membership,
who may at any time require that a general meeting of the
incorporated association be convened�. We currently do this
as an absolute number, and there has been no conversation
about what we would change it to.<o:p></o:p></li>
</ol>
<p class="MsoNormal"><o:p>�</o:p></p>
<p class="MsoNormal">Non-required changes that we were always
going to change:<o:p></o:p></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l2 level1 lfo9"><span
style="mso-fareast-language:JA">We are no longer obliged
by the Act to carry a common seal, and can remove section
14 of the constitution completely. We were forced to add
it when we incorporated and didn�t particularly need or
want it. That said, has it been useful for sealing any
documents for eg: transferring Westpac accounts? If so, no
harm to leave it in I guess.<o:p></o:p></span></li>
</ol>
<p class="MsoNormal"><span style="mso-fareast-language:JA"><o:p>�</o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:JA">Given
the changes that have been missed (my check was by no means
thorough, there�s probably 1 or 2 others), the short notice
period with no other member involvement, and the time
constraints of the AGM meeting, I think these constitutional
changes should be held off until another meeting.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:JA"><o:p>�</o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:JA">Sites
I am referencing:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:JA">Rules
checklist: <a
href="https://www.commerce.wa.gov.au/sites/default/files/atoms/files/assocruleschecklist.pdf"
moz-do-not-send="true">https://www.commerce.wa.gov.au/sites/default/files/atoms/files/assocruleschecklist.pdf</a>
(note any items in bold are different to the previous Act)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:JA">The
new Act: <a
href="https://www.legislation.wa.gov.au/legislation/prod/filestore.nsf/FileURL/mrdoc_28811.pdf/$FILE/Associations%20Incorporation%20Act%202015%20-%20%5b00-b0-02%5d.pdf"
moz-do-not-send="true">https://www.legislation.wa.gov.au/legislation/prod/filestore.nsf/FileURL/mrdoc_28811.pdf/$FILE/Associations%20Incorporation%20Act%202015%20-%20[00-b0-02].pdf</a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:JA">The
old Act: <a
href="https://www.legislation.wa.gov.au/legislation/prod/filestore.nsf/FileURL/mrdoc_28810.pdf/$FILE/Associations%20Incorporation%20Act%201987%20-%20%5b03-c0-00%5d.pdf"
moz-do-not-send="true">https://www.legislation.wa.gov.au/legislation/prod/filestore.nsf/FileURL/mrdoc_28810.pdf/$FILE/Associations%20Incorporation%20Act%201987%20-%20[03-c0-00].pdf</a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:JA">Model
rules: <a
href="https://www.commerce.wa.gov.au/publications/model-rules-associations-2016"
moz-do-not-send="true">https://www.commerce.wa.gov.au/publications/model-rules-associations-2016</a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:JA"><o:p>�</o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:JA">Sorry
to be a bit brutal here, but I hope I have provided some
constructive criticism and linked some useful resources.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:JA"><o:p>�</o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:JA">Bob<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:JA"><o:p>�</o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1
1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal"><b><span
style="mso-fareast-language:JA" lang="EN-US">From:</span></b><span
style="mso-fareast-language:JA" lang="EN-US">
<a class="moz-txt-link-abbreviated" href="mailto:james.arcus64@gmail.com">james.arcus64@gmail.com</a> <a class="moz-txt-link-rfc2396E" href="mailto:james.arcus64@gmail.com"><james.arcus64@gmail.com></a>
<br>
<b>Sent:</b> Monday, 4 March 2019 1:54 PM<br>
<b>To:</b> <a class="moz-txt-link-abbreviated" href="mailto:exec@ucc.asn.au">exec@ucc.asn.au</a><br>
<b>Cc:</b> <a class="moz-txt-link-abbreviated" href="mailto:committee@ucc.asn.au">committee@ucc.asn.au</a><br>
<b>Subject:</b> Legislative Requirements - Proposed
Constitutional Changes<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p>�</o:p></p>
<p class="MsoNormal">Hi committee,<o:p></o:p></p>
<p class="MsoNormal"><o:p>�</o:p></p>
<p class="MsoNormal">I have recently been inspecting the new
constitutional requirements as per the <i>Associations
Incorporation Act 2015</i>. The new act is required to be
complied with by 30 June 2019, so this AGM is high time to
deal with the last remaining incompatibilities.<o:p></o:p></p>
<p class="MsoNormal"><o:p>�</o:p></p>
<p class="MsoNormal">Here are my proposed amendments:<o:p></o:p></p>
<p class="MsoNormal"><o:p>�</o:p></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l6 level1 lfo3">In section
2, delete �Associations Incorporation Act 1987� and
substitute �Associations Incorporation Act 2015�.<o:p></o:p></li>
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l6 level1 lfo3">Insert in
section 6 before �3. All members must comply�� the
following:<o:p></o:p></li>
</ol>
<p class="MsoListParagraph" style="margin-left:72.0pt">�3. A
subscription shall expire at the commencement of the Annual
General Meeting in the year subsequent to its payment.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:72.0pt">�4. A
person becomes a member upon the receipt of a valid membership
application by the Secretary and the receipt of any
subscription fees by the Club.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:72.0pt">�5. Any
member may resign from the Club by providing written
notification to the Secretary. If that member is a member of
the Committee, the notification must be provided at least
fourteen days before the resignation takes effect.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:72.0pt">�6.
Membership of the club continues indefinitely until resigned
or ceasing due to non-payment of a subscription, unless
provided elsewhere in this Constitution.�; and<o:p></o:p></p>
<p class="MsoNormal">��������������� Renumber clause 6.3 to 6.7.<o:p></o:p></p>
<ol style="margin-top:0cm" start="3" type="1">
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l6 level1 lfo3">In clause
9.3, delete �Only students at The University of Western
Australia who are� and substitute �Only members of the Club
who are students at The University of Western Australia and
are�.<o:p></o:p></li>
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l6 level1 lfo3">Insert at
the end of section 9, �7. Members may be elected to and hold
at most one position on the Committee.�<o:p></o:p></li>
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l6 level1 lfo3">In section
10, delete ��The members of the Committee shall remain in
office� and substitute �The members of the Committee shall
commence office at the close of the meeting at which they
are elected and remain in office�.<o:p></o:p></li>
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l6 level1 lfo3">Insert in
section 17 before �3. Election� the following:<o:p></o:p></li>
</ol>
<p class="MsoNormal" style="margin-left:72.0pt">�3. Cessation of
Membership<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:72.0pt">��������������
The Committee shall declare vacant the position of any member
of the Committee if that person ceases to be a member of the
Club for any reason.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:72.0pt">�4. Acceptance
of Other Positions<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:72.0pt">��������������
The Committee shall declare vacant the existing position of
any member of the Committee who is elected to another
Committee position that is not a temporary role.�; and<o:p></o:p></p>
<p class="MsoNormal">��������������� Renumber clause 17.3 to
17.5.<o:p></o:p></p>
<p class="MsoNormal"><o:p>�</o:p></p>
<p class="MsoNormal">And rationale:<o:p></o:p></p>
<p class="MsoNormal"><o:p>�</o:p></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l5 level1 lfo7">Reflecting
legislation change.<o:p></o:p></li>
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l5 level1 lfo7">The new Act
contains a legislative requirement to clearly define when a
person becomes and ceases to be a member of a Club.<o:p></o:p></li>
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l5 level1 lfo7">Currently,
Fresher Rep and OCMs must be members of the club, yet the
same requirement is not written into the clause covering the
Executive.<o:p></o:p></li>
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l5 level1 lfo7">Codification
of existing practise.<o:p></o:p></li>
<li class="MsoListParagraph"
style="margin-left:0cm;mso-list:l5 level1 lfo7">There is a
legislative requirement to specify both the start and end
dates of the term of the Committee.<o:p></o:p></li>
</ol>
<p class="MsoNormal"><o:p>�</o:p></p>
<p class="MsoNormal">Where legislation requires additions to the
constitution, I have tried to preserve the existing practise
of the club. I am more than open to wording and functional
changes to these, provided that the legislative requirements
remain met.<o:p></o:p></p>
<p class="MsoNormal"><o:p>�</o:p></p>
<p class="MsoNormal">Cheers,<o:p></o:p></p>
<p class="MsoNormal"><o:p>�</o:p></p>
<p class="MsoNormal">James [MPT]<br>
<b><i>UCC Committee Member<o:p></o:p></i></b></p>
</div>
</blockquote>
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