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<h1>Committee Meeting - 60 Minute Warning</h1>
<p>A committee meeting will be held today at <strong>15:00</strong> unless otherwise stated.</p>
<p>The meeting will be held in the UCC Clubroom.</p>
<h2>Agenda for the upcoming meeting</h2>
<pre><code> --------------------------------------------------------------------------------
## Motions passed by circular
- [MLG] Motion to reimburse [GOZ] $18 for chair wheels and fixing chair
- Passed, 5:0:0
- [THA] Motion to reimburse [FVP] $345.01 for the drink/snack run
- Not passed, 4:0:1
## Confirmation of minutes from previous meeting
Committee Reports
=================
## President's Report
- Been working on uccportal, getting somewhere.
- Need to set up a test environment to make sure dispense/AD integration works (yes, it's crucial for account locking! I promise!)
- Checked mail earlier in the week, nothing there.
- I have lots of pending reimbursements, plz [THA] do the receipt stuff and pay me the moneys.
- **Can committee please check Discord, if not email, at least the committee channels/lists, on a regular basis.**
- Learn how to use the InTeRnEt. We don't even make people use Facebook for committee communications.
- Look for stuff tagged @committee. For goodness sake. Please.
- If you insist on not enabling push notifications, then make sure you scroll up a bit when you do check, and actually read it.
- Thank you.
## Vice President's Report
## Secretary's Report
Sent emails to people.
Started to bug people to do their actions
- not sure if it is working yet
Tenancy visited on Wednesday, they said the room was nice
- signed the paperwork for tenancy
Went to the Start Up talk
- Was interesting
- Attendance was poor
- The club needs to work on promotion for events
- I have observed that the club runs some amazing events (especially all the tech talks that I have attended, but attendance is usually poor and promotion is lacking
- Should aim to have all advertising up minimum 1 week BEFORE events.
- Guild is delayed at posting posters, we should have this done 2 weeks before event.
- Requires commitment/dedication from people planning events
- We can do this
Was there mail?
No replies to emails regarding volunteers for camp yet.
- Hopefully people volunteer
## Treasurer's Report
## Fresher Rep's Report
## OCM Reports
--------------------------------------------------------------------------------
Machine Technical Reports
=========================
## Servers
- We still have two M4s and one Cisco server unused
## Network
- We have two spare chassis which are probably compatible with Bitumen, probably should do something with those
## Desktops
- The original mouse on pinball has stopped working
## Misc
--------------------------------------------------------------------------------
New equipment
=============
Drinks and Snacks
=================
- [FVP] did a drink&amp;snack run
- we have chocolates in the snack machine! hurrah!
--------------------------------------------------------------------------------
External Entities
=================
## Mail
- No new mail.
## Guild/SOC
- SOC meeting happened after committee meeting last Friday, 3rd May
- [FVP] went.
- Tenancy meeting happened on Wednesday 8th of May
- Nobody went.
- [FVP] spoke with Taco of SOC/Tenancy about the agenda item about the roof (before the meeting)
- they just wanted to know if we'd gotten anywhere since end of 2018, no news :-(
## Other Affairs
- there is a chair that has been sitting under the stairs for a very long time. Gozz has the parts and has offered to fix it.
- chair has been fixed, thanks to [GOZ]
- [GOZ] notes that they still own the wheels until they have been paid
Events
======
## Tech talks - [FVP]
- Expression of interest from [LE@] for talk about decompiling
## Vive nights - [GIR]
## Movie nights
Unisfa got a bigger TV
## Camp - [FVP], [MPT]
- EMP deadline is in 1 week.
- [MPT] needs to organise SLT or find someone else to be camp leader.
- [DBA] has volunteered, but is busy this week and next.
## Cameron Hall Quiz Night - [THA], [JGM]
## Aristotle Metadata Tech Talk - [CHZ]
Happened on Wednesday 8th May
Was it good? - Yes! but attendance was crap [FVP]
## Tech Fixup - [FVP], [DBA]
- Organise for after semester
- Need to pick a date
- Catering
- List of things to fix?
- Trial the super-secret thing before CAMP
- [MLG] offers themself as tribute
--------------------------------------------------------------------------------
Action Items from previous meeting
============================
[FVP] To check that uccpass works. Also fix it when it is found to be broken
- probably done
[FVP] to make quizmittee reps respond to quiz stuff
- done
[FVP] to make fb page public
- done
[FVP] to go to artifactory for fixing cover of cerberus
- Or we can wait until after semester and do this
- not done *[FVP] looks at people who actually live nearby*
[FVP] Fix uccportal for account locking
- In progress (actually)
[FVP] Follow up with Bre and send stuff through to committee
- Not done.
[FVP] to do a cost benefit analysis for a colour printer
- Not done
[FVP] and [DBA] to organise tech fixup event
- Not done
[FVP] and [JGM] to sell excess server stuff like the two still-working M4s
- Probably not going to happen today due to Quiz Night
[THA] find and budget parts for new computers - pinball and porcupine
[THA] buy prizes for quiz
[THA] Find prizes for Quiz Night and camp stuff
[MPT] Email for tech talks for camp
[MPT] Find someone else to be camp leader
[MLG] Email for volunteers for camp (food prep, RSA, first aid)
[420] Look at pots / trays for plants
[420] to submit changed constitution to commisioner/guild.
[TEC] Prepare HLM certificates for new life members
[JGM] and [FVP] to sell excess server stuff like the two still-working M4s
[DBA] Check and update catering for tech talk on Monday with updated numbers
[DBA] and [FVP] to organise tech fixup event
--------------------------------------------------------------------------------
General Business
================
1. Group Review
- No further input by email.
2. [MLG] Committee should create a committee-only dicord channel that is only writeable by committe, but readable by the whole server. This way people can see how the committee runs things.
- Should convert the current committee-only channel into a sensitive information channel not for regular use.
[MLG] We should move future meetings to 2pm on Fridays, since everyone is free.
Does this need a motion?
You all already nominated 2pm as good.
</code></pre>
<hr />
<h2>Committee's Fortune</h2>
<p>Your lucky number has been disconnected.</p>