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<h1>Committee Meeting - 4 Day Warning</h1>
<p>A committee meeting will be held on <strong>Friday, 16 August 2019</strong> at 14:00 unless otherwise stated.</p>
<p>The meeting will be held in the UCC Clubroom.</p>
<h2>Agenda for the upcoming meeting</h2>
<pre><code> --------------------------------------------------------------------------------
## Confirmation of minutes from 2019-08-02
Committee Reports
=================
## President's Report
## Vice President's Report
- Can someone please read my report out? -- but go quick, it's pretty long :-)
- Apologies for this meeting
- I play softball on Sunday afternoons every week
- Pre-emptive apologies for the SGM (not that they're techincally required anyway)
- I've had something in my calendar for the 15th for nearly 6 months
- Someone else will have to chair
- Have been organizing tech talks
- Progress has been made
- See Events for more detail on that
- I am willing to take responsibility for coming up with a better borrowing policy
- I don't think a whitelist is the best way to go about things, though
- I propose a policy of asking door members and recording what's taken
- Door members to have discretion to allow/how long to allow, but are encouraged
to take into account (cost x demand) for thing in their decision
- Committee have final say, and may add specific items to blacklist/whitelist
- All in all, not a big change on what we already do, but writing down expectations
somewhere visible is a good idea
- I finally did account locking
- That prompted several people to renew within about an hour :-)
- Discovered several people were missing from MemberDB
- All of the omissions I discovered have been fixed
- I only locked logins and dispense, as per the locking wheel docs I propose waiting
for a bit longer before doing anything else
## Secretary's Report
## Treasurer's Report
- [MPT] reimbursed self via dispense $14 for a drinks run
- Is awating another $35 for a second run, would like that one to be done via bank transfer
- Receipts are in the drawer
- We still need to repay the clubs that were listed last week. I'll get the slips sorted out.
## Fresher Rep's Report
## OCM Reports
--------------------------------------------------------------------------------
Machine Technical Reports
=========================
## Servers
## Network
## Desktops
## Misc.
- Apparently StrongSwan (the VPN server software) is doing slightly odd things
- Keep an eye, but should be dealt with by wheel
- Non-forwarded email continues to be subtley broken for new users
- [MPT] will investigate if no-one else does
--------------------------------------------------------------------------------
New equipment
=============
Drinks and Snacks
=================
- [MPT] did two drinks runs ($14 and $35, respectively)
- 1 carton each of Lemonade, Solo and Null Coke
- Coke is now run out as well
- We should also get more Pasito
--------------------------------------------------------------------------------
External Entities
=================
## Mail
## Guild/SOC
- SOC meeting next week Wednesday
- Need an exec committee ~~victim~~volunteer
## Other Entities
Events
======
## Tech talks - [MPT]
- Progress on organization has been made
- Sent out a draft schedule for talks today
- Feedback appreciated
- Still need to confirm availability of speakers and door members
- Events can be confirmed up to two weeks out, should still give us enough time to do advertising
- Would like an ucc-announce@ email next week with the first few talks once I lock them in
## Computer Club Quiz Night
## Ethical Hacking stuff - David Glance
- Continues to happen at 3pm on Wednesdays in CSSE G.01
- Show up if interested
- They have a Discord server, too: https://discord.gg/zUqFSnG
## Club Carnival - Tues 6th August
- Dead, which is a shame
- [MPT] Relates to lack of engagement problems
- With the SGM this week and (hopefully) interesting tech talks starting, we can turn this trend around
## Cameron Hall-oween
- Do we want to be involved this year?
- [MPT] Yes, invovlement with cross-club social events is good
- Subcommittee reps
- [MPT] would be willing
## Charity Vigil
- Do we want to be involved this year?
- [MPT] See above
- Subcommittee reps
- [MPT] Nope, not me
--------------------------------------------------------------------------------
Action Items from 2019-08-02
============================
[FVP] to announce to UCC member that we are creating a white list and revising the borrowing regulations.
- [MPT] I will deal with this (if wanted to)
[FVP] to email out to ask for volunteers to help with Clubs carnival
- Done
[MPT] to organise events for tech talks semester 2
- Ongoing
[MPT] to create a whitelist for borrowing things and requiring any other items to go through committee
- Ongoing, see my report
[MLG] to email the privacy act to the list for discussion.
[THA] to draft constitutional/policy
[TEC] to organise another planning event for UCC
[TEC] to investigate discord bots for nicknames and making discord more welcoming.
[TEC] to create welcome channel on discord
- Done
--------------------------------------------------------------------------------
General Business
================
- Door group appointments
- Matt Winslade [MVP]
- [BJS]: Rename this incident to the infamous spaghetti incident because its that messy, it could be mistaken for a modern art masterpiece
- [BJS]: Rename Incident to Spaghetti Incident
- [MPT]: Customize the version of the Wheel Group Ethical Guidelines applied to Sprocket/Winadmin/Webmasters members to be a better fit for those groups
- WGEG makes explicit mention of fellow Wheel members, these references should be modified for the relevant groups
- Also, I don't think the "Education" item is necessarily relevant to sprocket/winadmin
- They're not professionals, after all, and we really don't expect quite that much of them IMO
- [FVP]: Import Freenode Channel Guidelines for UCC Discord/IRC.
- Minimum viable regulations: "Motion to allow the moderation and removal of provocative/inflammatory content, unrelated to the Club's constitutional objectives, where it is posted in UCC communication channels."
- [MPT] Moderation by who?
- [MPT] What accountability is there? (not an objection, but consider this)
- [FVP]: Motion to request that the order of additional agenda items for the SGM be preserved based on order of submission.
- [FVP]: Motion to add General Business to the end of the SGM agenda.
- [FVP]: Create a #committee-memes channel, just for committee, to post non-serious, non-official and non-important content that may or may not relate to club stuff.
- Unigames committee has one.
- [MPT] I don't hate this, but make sure that committee members understand the concept of discretion, even when being non-serious
</code></pre>
<hr />
<h2>Committee's Fortune</h2>
<p>The devil can cite Scripture for his purpose.
-- William Shakespeare, "The Merchant of Venice"</p>