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<h1><span style="font-family: helvetica, arial, sans-serif; color: #003366;">UCC AGM 2020 Minutes</span></h1>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">AGM <em>2020-03-11</em></span></h4>
<p><span style="font-family: helvetica, arial, sans-serif;">Thanks to <code>[TBB]</code> for taking minutes for the 2020 AGM.</span><br /><span style="font-family: helvetica, arial, sans-serif;"> </span></p>
<h2><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Attendance</span></h2>
<h3><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Member Attendance</span></h3>
<pre><span style="font-family: helvetica, arial, sans-serif;">- [333] Dylan Hicks
- [AAA] Charlie Owens (OCM)
- [ALI] Alistair Langton
- [BOB] Bob Adamson
- [BRD] Cormac Sharkey
- [CFE] Zack Wong
- [CHB] Alden Bong
- [CHS] Oscar Hermoso
- [DAS] Donald Sutherland
- [DBA] David Adams
- [EED] Alistair McLeod
- [JDN] Jordan Meerwald
- [LCY] Lo Chien-Yi
- [LIB] Edward Kammann
- [MLG] Grace Rosario (Secretary)
- [MPB] Mark Bastin
- [MPT] James Arcus (President, Chair)
- [MTL] Mark Tearle
- [MVP] Matt Winslade (OCM)
- [PQZ] Alexie Wallace
- [TAY] Taylor Home
- [TBB] Alfred Burgess
- [TEC] Timothy Chapman (Vice President)
- [THA] Thomas Hill Almeida (Treasurer)
- [UMP] Chris Scherini
- CC: Chayan Chattejee
- JPA: John Paul Acres
- MS: Mark Swan
- NC: Nicholas Clements
</span></pre>
<h3><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Non-Member Attendance</span></h3>
<pre><span style="font-family: helvetica, arial, sans-serif;">- [ACE] Alaura Evens
- [GOZ] Andrew Gozzard
- GT: Gavin Tay
- NP: Nicholas Pritchard
</span></pre>
<p><span style="font-family: helvetica, arial, sans-serif;"><em>Meeting opened 17:35</em></span></p>
<hr />
<h2><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Committee Reports</span></h2>
<h3><span style="font-family: helvetica, arial, sans-serif; color: #003366;">President’s Report</span></h3>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Busy Bee</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Thank you for everyone who showed up to last busy bee on Saturday</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">The room is a lot better off for it</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">In the worst case, it’s good to be clean</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">Topic of the day: Tenancy reapplication</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Every 3 years all clubs must reapply for clubrooms and storage space</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Unfortunately we were rejected [for our clubroom]</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">This has caused a big shake up of clubs in Cameron Hall</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">No specific details have been given out yet</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">This new was delivered to <code>[MPT]</code> Friday afternoon (2020-03-06 @1500) as about to head home</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">This has been in discussion among affected clubs since</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">“In a way, it has brought as all together”</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">We are currently working on the problem</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">No matter the result of this election; the current committee will be happy to help out</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">Lots of planning will be required over the next few weeks</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Jacob (of the Societies Council) has agreed to meet with the executives of the affected clubs on (2020-03-10 @1400)</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">IP Address purchase</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">We have concluded our purchase now.</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">We have spent a total of $16500 on acquiring 512 IP addresses</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">We also spent $200 on the first years maintenance fee to the authority that manages it</span></li>
</ul>
</li>
</ul>
<pre><span style="font-family: helvetica, arial, sans-serif;"> [GOZ]: What is the IP Range?
[MPT]: We got 202.something...
[GOZ]: A valid answer is ask DNS
</span></pre>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">More on IP purchase:</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">It’s fully portable which means we can bring it to any system or provider that we set up with or contract with</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">We will probably start off with bringing some of it to AWS;</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">that is free</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">but that is up to technical discussion with next committee</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">The path to use it is nearly there</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">There are a few more registrations to finish off with the way it is divided up</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">The range is a special type of <code>historical IP address</code> that needed a few hoops to jump through to keep it at the low $200/year renewal rate</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Was planning to release and finalise last week;</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Got pushed back due to tenancy concerns</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">We will try and get that done within a week or two at the worst</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">Other business</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Thank you for all the committee, everyone who has worked with committee, people who stepped up to fill some of the vacancies throughout the year.</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">The tenancy casted a bit of a shadow over pretty much the whole process.</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">It’s been taking up most of our time since Friday</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">We had some good plans for some events</span></li>
</ul>
</li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">Artemis LAN this weekend</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">We were set up for pretty good 2020 and don’t want to lose that</span></li>
</ul>
</li>
</ul>
<h3><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Vice President’s Report</span></h3>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Over coming weeks, Tenancy will be dominant concern</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Throughout [Tenancy] there are two things desired to happen:</span></li>
</ul>
</li>
</ul>
<ol>
<li><span style="font-family: helvetica, arial, sans-serif;">For the rest of the clubs activities to continue as normal and Tenancy not to push out the normal day-to-day operations of the club</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">We are currently running on limited to no information;</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Tenancy has only told us “you’re gone”, other clubs “you’re moving”</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">You may hear rumours or speculation</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">At this point we want to proceed in a very considered manner</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Please take that into consideration with what you hear and what you decide to share</span></li>
</ul>
</li>
</ol>
<h3><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Secretary’s Report</span></h3>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Came in as secretary part way through the year</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Did minutes and made sure people make things happened on time as per promised</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Will not be coming back this year for committee because of studies</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">Wishes the 2020 committee the best of luck</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Hopefully we can have a sUCCessful 2020</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[MLG]</code> <em>later returns as treasurer</em></span></li>
</ul>
<h3><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Treasurer’s Report</span></h3>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[THA]</code>: “Kill me”</span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[THA]</code> is overloading, has a part time job and is tutoring a unit</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Will also not be rejoining committee for 2020</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">We spent $17000 on our term deposit</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">We have somehow ended up with not too much of a deficit</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">Net assets: $71000 [approximately]</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Guild account: $3246.84</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Mastercard: $0.20</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Cheque: $2263.02</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Westpac cash reserve: $5632.58</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">2/3 term deposits remaining</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Term deposits will look like we get a lot of money from them every year</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">We get roughly $45/month interest (>-) Considering the amount of money we put back into it at the start of the year, it works out to be roughly $500/yr</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Safe: $2604.75</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Reason safe is full: Westpac closes at 16:00</span></li>
</ul>
</li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">Revenue: $8651.43 (not including the IP range)</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">2019 profit: $1500 (approximate)</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">If we lose the clubroom:</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Highly unlikely to run dispense</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Dispense liability: $5100</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">We will be losing roughly $5500 of revenue</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">$2250 profit</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">Expenses: $7185 Not including IP range purchase</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">IP range was counted as a transaction to ‘Tools’</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Food & drink: $3263.50</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">Square surcharge: $something?</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Will be calculated</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">We will definitely not be profitable in 2020</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">There will be no way we can purchase anything and have the books be happy</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">We will probably burn through our $71000 of assets very quickly</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">Other than treasury stuff, it was an interesting year to be put lightly</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Lots of drama</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Hopefully this year will be not as bad</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">With Tenancy being as it has been; we have the UCC curse where drama starts as soon as the year does</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Hopefully it doesn’t continue late into the year</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">“Pray for us please”</span></li>
</ul>
</li>
</ul>
<h3><span style="font-family: helvetica, arial, sans-serif; color: #003366;">OCMs’ Reports</span></h3>
<h4><span style="font-family: helvetica, arial, sans-serif;"><code>[MVP]</code></span></h4>
<p><span style="font-family: helvetica, arial, sans-serif;"><em>Not present</em></span></p>
<h4><span style="font-family: helvetica, arial, sans-serif;"><code>[AAA]</code></span></h4>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Joined about half way though year</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Was able to do a charity event</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">It went good</span></li>
</ul>
</li>
</ul>
<hr />
<h2><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Elections</span></h2>
<p><span style="font-family: helvetica, arial, sans-serif;"><em>Reminder: as no motions are listed on the agenda, we can not vote on any items at this meeting. Committee can answer questions and will be open for discussion after the elections.</em></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[GOZ]</code> moves to remove seconds for the duration of the elections</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[MPT]</code> seconds</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><em>Passes</em></span></li>
</ul>
<h3><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Appointment of Returning Officers</span></h3>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[MLG]</code> nominates <code>[BOB]</code> → Accepts</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[TAY]</code> nominates <code>[GOZ]</code> → Accepts</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[TAY]</code> nominates <code>NP</code> → Accepts</span></li>
<li>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[LIB]</code> nominates <code>[ACE]</code> → Accepts</span></p>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[MPT]</code> moves to conduct approval voting to elect 2 returning officers</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[GOZ]</code> <em>withdraws nomination</em></span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>NP and [BOB]</code> <em>are appointed as returning officers</em></span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[MPT]</code> moves to suspend standing orders</span></li>
<li>
<p><span style="font-family: helvetica, arial, sans-serif;"><em>Passes</em></span><br /><span style="font-family: helvetica, arial, sans-serif;"> </span></p>
</li>
</ul>
<h3><span style="font-family: helvetica, arial, sans-serif; color: #003366;">President</span></h3>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Role</span></h4>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">The primary public face of the club</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">To conduct relations of the club to other organisations and the public</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">To coordinated the work of the committee</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">To generally carry out the policy, rules etc. of the club and to carry out the instructions of the club</span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Standing Nominations</span></h4>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[MPT]</code></span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Nominations</span></h4>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[TAY]</code> nominates <code>[UMP]</code> → Declines</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[LIB]</code> nominates <code>[YAT]</code> → Declines</span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Outcome</span></h4>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[MPT]</code> <em>wins by default</em></span><br /><span style="font-family: helvetica, arial, sans-serif;"> </span></p>
<h3><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Vice President</span></h3>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Role</span></h4>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">President Boogaloo if the president is away</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">To assist the president</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">To carry out role of committee</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Keeps the president and committee in check</span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Standing Nominations</span></h4>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[TEC]</code></span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Nominations</span></h4>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[DAS]</code> nominates <code>[CFE]</code> → Declines</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[THA]</code> nominates <code>[AAA]</code> → Declines</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[THA]</code> nominates <code>[DBA]</code> → Declines</span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Outcome</span></h4>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[TEC]</code> <em>wins by default</em></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;">[BOB] does not think the lack of competition is because no one wants to do it;
but because they [are] doing a good job</span></pre>
<p><span style="font-family: helvetica, arial, sans-serif;"> </span></p>
<pre><em><span style="font-family: helvetica, arial, sans-serif;">*** <br />Room was been double booked by Guild. <br />Meeting was put on hold while booking was confirmed. <br />Booking was confirmed for 17:30 - 19:00 & double booking with other club resolved. <br />We will finish our election and then handover over the room to them since their booking also appears to be valid. <br />***
</span></em></pre>
<h3><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Secretary</span></h3>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Role</span></h4>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Write minutes</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Create events</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Point of communication both internal and external to the club</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">In charge of keeping lines of communication open</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">In charge of making sure committee knows what is going on in between meetings</span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Standing Nominations</span></h4>
<p><span style="font-family: helvetica, arial, sans-serif;"><em>None</em></span></p>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Nominations</span></h4>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[MLG]</code> nominates <code>[PQZ]</code> → Accepts</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[THA]</code> nominates <code>[AAA]</code> → Declines</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[LIB]</code> nominates <code>GT</code> → Declines</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[JDN]</code> nominates <code>[TBB]</code> → Ineligible</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[THA]</code> nominates <code>[CHB]</code> → Declines</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[MPT]</code> nominates <code>[DBA]</code> → Accepts</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[LCY]</code> nominates <code>[CFE]</code> → Declines</span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Speeches</span></h4>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[PQZ]</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Completed Bachelor of Arts & Science at UWA</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Enrolled in a diploma in physics</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">On the <em>Golden Key UWA</em> committee as VP and webmaster</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Motivated to learn more about comp sci</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Just finished neuroscience hons</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Interested in computers and programming</span></li>
</ul>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[DBA]</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Accepted for purposes of there is choice</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Education Vice President of <em>Makers UWA</em></span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Currently organises a team of 7 people so knows how to organise things</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">OCM for <em>Programming Competition Society</em></span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Secretary for <em>PCS</em> in 2019</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Has been on the <em>Makers</em> committee since first year (a long time ago)</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Overloading this semester</span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Questions</span></h4>
<p><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>???</code>: If unsUCCessful; will you run again for another position?</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;"> [PQZ]: OCM, maybe
[DBA]: if no one else, then yes<br />
</span></pre>
<p><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>[TAY]</code>: Do you have any experience with Guild affiliated clubs?</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;"> [PQZ]: Golden Key is affiliated with UWA but is not Guild affiliated
Last year guild did not let GK run an O-day stall, but this year we held a stall as a registered charity
Motivated to improve relations between *Golden Key* and Guild
Wants to have a role on campus that works well with Guild <br />
</span></pre>
<p><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>[BOB]</code>: What does Golden Key do?</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;"> [PQZ]: Golden Key is an honour society, you can only get an invite to join.
We are hoping to run events that benefit non-members as well.
For eg., last year had a climate change discussion for all to join.
We want to have events that include non-members as well.<br />
</span></pre>
<p><span style="font-family: helvetica, arial, sans-serif;"><em><code>[DBA] withdraws</code></em></span></p>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Outcome</span></h4>
<p><span style="font-family: helvetica, arial, sans-serif;"><em><code>[PQZ] wins by default</code></em></span><br /><span style="font-family: helvetica, arial, sans-serif;"> </span></p>
<h3><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Treasurer</span></h3>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Role</span></h4>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Watch money and watch it go by</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Wish you have money (personally you)</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">UCC has a lot of assets and money</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">It’s a both a blessing and a curse</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">It’s a blessing in that we are able to do a lot with it</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">It’s a curse as it’s a lot to manage</span></li>
</ul>
</li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">Generally not difficult as a job</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Mostly count money in safe and watch dispense logs</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">almost no one ever cheats dispense</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">Make sure that you keep on top of things</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">One of the reasons it was difficult this year</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[THA]</code> was away for all of summer and winter holidays</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">If you leave that long; things pile up very quickly</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">If you intend to go away for a long period of time either don’t run or put someone else in charge</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">Roughly 1hr work / month</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Occasionally has to work with inter-club events subcommittee representatives</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">It is actually very very easy as long as you stay roughly on top of things and don’t spend too much money</span></li>
</ul>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[BOB]: This year will be pretty important for the treasurer role if we do lose the clubroom</code></span></p>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Standing Nominations:</span></h4>
<p><span style="font-family: helvetica, arial, sans-serif;"><em>None</em></span></p>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Nominations</span></h4>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[ALI]</code> nominates <code>[AAA]</code> → Accepts</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[DAS]</code> nominates <code>[CFE]</code> → Declines</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[DAS]</code> nominates <code>[DBA]</code> → Declines</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[MLG]</code> nominates <code>[MLG]</code> → Accepted (self)</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[LCY]</code> nominates <code>[MVP]</code> → Ineligible</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[MPT]</code> nominates <code>[DAS]</code> → Declines</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>???</code> nominates <code>[JDM]</code> → Declines</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>???</code> nominates <code>[UMP]</code> → Declines</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[LIB]</code> nominates <code>[ALI]</code> → Declines</span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Speeches</span></h4>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[AAA]</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">“I like money”</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Can relatively budget well in home life</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Doesn’t have a HECS debt yet</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">3rd year of uni and worked throughout the holiday</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Hate the government and hate debts</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Very good at budgeting</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">No experience but always been kind of interested</span></li>
</ul>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[MLG]</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Without being on this committee, would be first time in 10 years of not being on a committee and it’ll be weird</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Want to do treasurer training and is studying economics</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Applying for grad jobs and it looks really good to have continued community experience for 10yr</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Has never done treasurer and wants to learn it</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><em>Has to leave</em></span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Questions</span></h4>
<p><br /><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>NP</code>: Will you run for other positions?</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;"> [AAA]: Yes
[MLG]: No
</span></pre>
<p><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>[TAY]</code>: Do you have any opinions on cash expenditure in terms of the term deposits, and what are you going to do if UCC does not get its clubroom?</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;"> [AAA]: Buy a boat, no real ideas
[MLG]: Will call a (UCC) SGM; suggests to buy a bus + park it in one of the free bus spots at UWA and use bus as new clubroom
</span></pre>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[MLG]</code> <em>leaves 18:20</em></span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Outcome</span></h4>
<p><span style="font-family: helvetica, arial, sans-serif;"><em><code>[MLG] wins</code></em></span><br /><br /></p>
<h3><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Fresher Representative</span></h3>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Role</span></h4>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">To represent the freshers of the club</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">To try get the freshers more involved with the club</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">To introduce the freshers to the club</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">To try and make next year more smooth</span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Standing Nominations</span></h4>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[BRD]</code></span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>{Adarsh}</code> (not present)</span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Nominations</span></h4>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[CHS]</code> nominates <code>{Chayan}</code> → Declines</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[BRD]</code> nominates <code>NC</code> → Declines</span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Speeches</span></h4>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[BRD]</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Computer Science fresher</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Also running for OCM</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Joined fairly early</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Interested in how it works and the committee</span></li>
</ul>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>{adarsh}</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Not present</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">No proxy</span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Questions</span></h4>
<p><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>[ALI]</code> UCC Username?</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;">[BRD]: {cormac} "bird"
</span></pre>
<p><br /></p>
<p><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>[BOB]</code> Techy or Gamer?</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;">[BRD]: {Cormac} Very Interested in tech but also in that tech to host hosting game servers. In terms of hours; games. Recently hasn't been playing too many games. Doesn't know best way to answer the question.
</span></pre>
<p><br /></p>
<p><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>[TAY]</code> Anythng in UCC you would change/add?</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;">[BRD]: {Cormac} for a lot of members; it's kind of hard to get in. Even getting to Cameron Hall is difficult.
</span></pre>
<p><br /></p>
<p><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>[ACE]</code> In the possibility that UCC doesn’t have a room; do you have any ideas of how you could engage freshers?</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;">[BRD]: {Cormac} Willing to take on; but not sure how sUCCessful will be.
</span></pre>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Outcome</span></h4>
<p><span style="font-family: helvetica, arial, sans-serif;"><em><code>[BRD] wins</code></em></span><br /><br /></p>
<h3><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Ordinary Committee Members (3 positions)</span></h3>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Role</span></h4>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Help</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Pack-horse</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">You get to have a say</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">You do not need to be good at computers</span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Standing Nominations</span></h4>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;"><em><code>[BRD]</code> withdrawn</em></span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Nominations</span></h4>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[THA]</code> nominates <code>[MVP]</code> → Accepts</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>NC</code> nominates <code>NC</code> → Accepts (self)</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[DAS]</code> nominates <code>[LCY]</code> → Declines</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[THA]</code> nominates <code>[AAA]</code> → Accepts</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[DAS]</code> nominates <code>[CFE]</code> → Declines</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[THA]</code> nominates <code>[DBA]</code> → Accepts</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>???</code> nominates <code>[MTL]</code> → Declines</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>???</code> nominates <code>[UMP]</code> → Accepts</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[ZFE]</code> nominates <code>[333]</code> → Declines</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>[JDN]</code> nominates <code>[CHS]</code> → Declines</span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Speeches</span></h4>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[MVP]</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">previous committee and has lots of plans</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">all the wiser and better at what he does</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">only available outside work hours</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">espite this, has proven can deliver</span></li>
</ul>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>NC</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">fresher</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">will do what he can to help out</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">at university so has a lot of free time available</span></li>
</ul>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[AAA]</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">been on committee</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">likes committee</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">likes computers</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Wants to see us sUCCeed</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">wants to be on committee</span></li>
</ul>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[DBA]</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Been on committee</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">been on way too many committee s</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">If doesn’t get an OCM will try do what he wants to do through wheel instead</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">like to think he knows what doing</span></li>
</ul>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[UMP]</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Has been on (non-UCC) committees</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Scenario planning and implementation for clubroom outcome</span></li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;"><strong>Questions</strong></span><br /><br /><span style="color: #333399; font-family: helvetica, arial, sans-serif;"><strong> <em>Q. <code>[TEC]</code> Confidence for attending committee meetings?</em></strong></span></h4>
<pre><span style="font-family: helvetica, arial, sans-serif;">[MVP] Has a full time job but still nailed duties last year.
{Nicholas} Attend all outside of classes.
[AAA]: Doing computer science and all classes are optional.
[DBA]: Plans week by the hour; can make time.
[UMP]: Monday/Tuesday/Weekends available.
</span></pre>
<p><br /></p>
<p><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>[TAY]</code> Do you intend to run for committee or an executive position?</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;">[MVP]: No intention to go out of way but if need will do it; can not do executive roles.<br />
Nicholas: will run for exec later.
[AAA] Executive position in 2021.
[DBA]: Will play the numbers game and will fill rules.
[UMP]: Can not run for executive next year.<br />
</span></pre>
<p><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>[ACE]</code> Any particular areas you desire to focus on?</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;">[MVP]: 2019 goal is to make committee desirable. Feels sUCCeeded right up until the tenancy reapplications. Will continue to try run events.
Nicholas: will fill any hole that is needed and will do any job.
[AAA]: all aspects of the club / general man power.
[DBA]: There are a lot of projects that are very very cool by past members that a lot of newer members don't know about. Want to see newer members to get involved with old projects.
[UMP]: Scenario planning and implementation based on what happens with the clubroom.
</span></pre>
<p><br /><br /><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>[333]</code>: How interested would you be in running a camp regardless of clubroom outcome</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;">[MVP]: camp is from experience fickle; Trying to organise for midyear now will not be able to be done without immense sacrifice. Camp 2021 Maybe.
[Nicholas]: Wouldn't know how to prepare one. Would do what is required if it does go ahead. Doesn't know what would have to do.
[AAA]: Interested in camping. In committee of Rovers (Adult Scouts). Runs camps about once a month.
[DBA]: Heavily involved in first camp to not happen. knows why it failed. It definitely is still within means of UCC to run a camp especially with the current freshers would be a good opportunity to engage freshers.
[UMP] : Yes.
</span></pre>
<h4><span style="font-size: 14px; font-family: helvetica, arial, sans-serif; color: #003366;">Outcome</span></h4>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[MVP]</code>, <code>NC</code>, <code>[AAA]</code> <em>win</em></span></p>
<p><br /></p>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[MPT]</code> motion to reinstate standing orders</span><br /><span style="font-family: helvetica, arial, sans-serif;">→ passes</span><br /><span style="font-family: helvetica, arial, sans-serif;"> </span></p>
<hr />
<h2><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Tenancy Discussion</span></h2>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Tenancy Allocation Outcome</span></h4>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Tenancy rejection email state that “deemed unlikely that the capacity of UCC to realise its objects <code>[sic]</code> of the club would be hindered without a clubroom”</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">This is 100% not the case</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">A large amount of the club relies on:</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">having space to run events</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">work on projects</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">social activities</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">conduct our educational talks</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">house & use our tools</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">Email from Tenancy stated that no clubroom is needed since <code>"Members can access the clubs infrastructure remotely."</code></span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Not possible if the infrastructure doesn’t exist</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">There needs to be a physical location for it to exist</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">The only viabile location for it is the university</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Anywhere else we could put it would not be free</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Anywhere else we put it would quite literally cost us $1000s/month</span></li>
</ul>
</li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">The fact that we have the university internet for free and that Uni IT cooperates with us we are very thankful for</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Computer labs do not give anywhere near same level of facility as our machines do</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">Part of the things we do are:</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Building and breaking down machines</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">There is the hardware aspect of UCC</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">The level of access we have is far greater than those on the university computers in terms of installing programs and administration</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Some of the stuff we do will be deemed very inappropriate to do on a university computer</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">The university is not going to change the software on their machines for one person’s private project</span></li>
</ul>
</li>
<li><span style="font-family: helvetica, arial, sans-serif;">We have <em>many members</em> who come to our club because the university computers are unsatisfactory</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Various courses do not have the software require to complete the course on the university computers</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">UCC has been a place to offer this service</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">There is no way IT would ever let us manage their user’s server whereas we do on our own.</span></li>
</ul>
</li>
</ul>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[CHS]</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Can’t minimise experience with having physical machines to work on</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">The club has looked at moving the machine room in the past but it was deemed unfeasible and a big loss to the club</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">The university computers are restricted to the point where certain courses can’t run</span></li>
</ul>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[THA]</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">PCS’s bill for running their services is $56/month with no storage</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">If we wanted to run our services on the cloud; we would be one or two orders of magnitude greater than that</span></li>
</ul>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[TAY]</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">There are issues with various units, notably CS units & the networking unit</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">These have been in very serious talks with the university in regards to IT</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Can’t complete unit course material at uni in how it is currently set up</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">If you’re already unable to do get this changed for a course you’re paying 100’s of 1000’s of dollars for, there is no way they would change it for a club</span></li>
</ul>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[MPT]</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">If we wanted to set up something like that, it would just be a matter of putting in the time and effort</span></li>
</ul>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[BOB]</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Anyone who has graduated from UWA, you are a member of Convocation</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">There is a convocation meeting on the 20th [2020-03-20]</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">Cancelled due to Covid-19</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;"><code>has been rescheduled to Friday 2020-04-24 18:30 via Zoom</code></span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">We are hoping to get as many old and midguard and as many UCCans to go to this meeting</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">We are planning to ask some difficult questions</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">We are planning on writing letters</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Please keep the date free if you can</span></li>
</ul>
</li>
</ul>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[MPT]</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">At some stage we will be asking to get statements from past students and members:</span>
<pre><span style="font-family: helvetica, arial, sans-serif;">"What has the club done for you that you wouldn't have been able to do otherwise"
"As a student, how has the club contributed to your education"
"As a graduate, how did the club contribute to your education while you were here."
</span></pre>
</li>
</ul>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[ACE]</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">The guild only really cares about current students however the university cares about past students and its graduates</span></li>
</ul>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[TAY]</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">For graduates; you can show the guild that UCC has a proven track record of serving students well</span>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;">We have had the same clubroom in Cameron Hall since 1991</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Before that we were in guild building (down the hallway from Guild Council Meeting Room)</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">Moved to current spot in 1991/1992</span></li>
<li><span style="font-family: helvetica, arial, sans-serif;">History document on the website says from sometime in the 1970s</span></li>
</ul>
</li>
</ul>
<h4><span style="font-family: helvetica, arial, sans-serif; color: #003366;">Questions about tenancy</span></h4>
<p><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>[ACE]:</code> Worst case scenario where the club loses it’s clubroom; What is the situation?</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;">[MPT]: We are also proceeding with alternative options around the university. Also talking with CSSC and with EMS. We don't know the feasibility of these options. If the club has no clubroom, the club can not operate as it currently does. Plenty of clubs operate without a clubroom. The UCC would survive but would be a shadow of its former self. [MPT] does not foresee the club lapsing.
</span></pre>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[ACE]:</code> <code>Gavin Opinions on using computer labs for events</code></span></p>
<p><br /></p>
<p><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>[TAY]:</code> There has been an effort with other clubs who are using UCC services to try and organise a meeting with Tenancy and UCC committee to discuss the effect that losing UCC services will have on those clubs…</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;">[MPT]: We are working with other clubs who have come to in part rely on our infrastructure to make something work for the best possible outcome.We could reasonably charge $100s for the services we provide and it would still be the cheapest option.
[THA]: We could easily make it so our biggest source of profit is no longer food & drink.
</span></pre>
<p><br /></p>
<p><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>[TAY]:</code> In the process of appeals, one possible outcome is a compromised solution. What is the general feeling on a compromised clubroom?</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;">???: Smaller space: Workable. Not good but workable.Sharing a space: if it's the best outcome; we would have to make it work. Anything is better than nothing. This is not really an acceptable outcome.
</span></pre>
<p><br /></p>
<p><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>[333]:</code> Where do we put our server gear in the event of a smaller clubroom?</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;">[TAY]: One of the things mentioned in the tenancy email is issues of non-compliance with building regulations. We are 99% sure this is in reference to the machine room but no confirmation has been given. We have never received any form of information or citation regarding non-compliance before this email. Even in the event that we remain in the same location, it is possible that the machine room would have to go. If it is an issue about the machine room, it seems unlikely as it is a temporary structure.
[333]: It's been mentioned that supposedly the machine room has a room number.
[GOZ]: It was put on and then taken off.
[TAY]: No map I have seen has the machine room with a room number.
[TBB]: If it does have a room number, it would have been in reference to the UWA Security's maps.
</span></pre>
<p><br /></p>
<p><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>[BOB]</code> Have we considered exploring other options even if we do get to keep the room?</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;">???: We do have the memberbase and infrastructure to run two concurrent clubrooms. This would give us a little big of immunity from guild masterplan.
[TAY]: In the event that our appeal is sUCCessful and we remain in the current clubroom and we get an additional space elsewhere in the university, we would almost certainly lose our clubroom in the next full reallocations. Whether or not the club has space elsewhere on campus is a factor that is taken into consideration by tenancy committee.
[MPT]: Not going to stop exploring options of moving into external locations if available. If guild comes back with a small room, it may be our best option to move.
</span></pre>
<p><br /></p>
<p><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>[ACE]:</code> If the only option ends up being a space that is quite small, would we lean towards trying to have servers and other things or would we go all in and become services only?</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;">[MPT]: Fundamentally the machine room could be smaller...it is how it is because how it is. We only really need 1/2 a rack.
[CHS]: If our serves moved to an external location; our infrastructure becomes effectively invisible to the club.
[BOB]: The machine room was built in a time where servers were a lot bigger. We required 3 racks in the past when we build it. Technology has advanced to a point where we could run UCC off 1 machine if we were desperate.
</span></pre>
<p><span style="font-family: helvetica, arial, sans-serif;"> </span></p>
<p><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>[TAY]:</code> Is UCC going to get into contact with IT in regards to the Communications room in Cameron Hall?</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;">[MPT]: Unsure of who even is meant to control of that space.
[CHS]: It's specifically under control of UNI IT and it's a security risk for students to have access. The only time we were able to get access it was by mistake and guild got in trouble.
[TAY]: No, they've been giving access now. Security will just let people in.
[CHS]: In the 2017 committee, when we were exploring alternatives for space, access to that room ended up getting heavily investigated...
[TAY]: Even though the university keeps a lot of valuable stuff in the room, the space is allocated to the Guild. In terms of who the space belongs to and who is allowed to keep stuff there... ???
[MPT]: The communications room currently has:
- 2 terminated fiber bundles
- Uni switches which drive Unifi
- One fiber connects to UCC's switch which is connected to the clubroom
- The Rack that everything sits on is UCC's
[MPT]: It would depend on how the question is asked to Uni IT for the use of the space.
[TAY]: Cameron hall is unique as it is a building owned by the University where all the space is allocated to the Guild. Neither wants to put money into the building for maintanance. Every time the topic of who can have their stuff where, it becomes an argument of 'oh, this is my space so I get to do this to it.'
In 2017, [TAY] had to stop Uni IT from changing the locks on the door.
</span></pre>
<p><span style="font-family: helvetica, arial, sans-serif;"> </span></p>
<ul>
<li>
<p><span style="font-family: helvetica, arial, sans-serif;"><em>GT leaves @19:19</em></span></p>
</li>
<li>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[MPT]</code> asks for last points</span></p>
</li>
</ul>
<p><br /><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q.<code>[BOB]</code> What questions would you like to ask the membership at an GM?</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;">[MPT] Would appreciate people to read over drafts, would be asking for letters.
[MPT] What is the aspect of the club that you would not want to loose as UCC drops in size.
[TAY]: UniGames being able to stream.
[ALI]: Server Hosting.
[BOB]: Couches and a tinkering space.
[333]: Server/network infrastructure and the fact that most of our members have an opportunity to work, tinker and break it.
[CHS]: workbench/tool-space, couches and microwave.
[TBB]: Some form of a sandbox for any part of the clubs goals.
[ACE]: Broad strokes of what we offer but can't get elsewhere.
</span></pre>
<p><br /><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><em><strong>Q. <code>[CHS]</code> logistically going forward; in the situation somehow we don’t get the clubroom should the GM see that we have a first preference or should we go to a GM?</strong></em></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;">[BOB]: Some very quick decisions will have to be made and I think as long as committee is very open on the communications channels it shouldn't be an issue.
[CHS]: Assuming there is enough time to make a decision; moves to hold a GM in the event that an outcome that would constitute a club decision.
> No Seconder
[MVP] previously we were offered a space in guild commercial space that was old UniPrint. The timeframe UCC had to resspond to that was hours to days. We did not have enough of an opportunity to run an AGM and run the space against the club as a whole. Due to the time we were unable to make that call. As long as the club remains transparent the club should be fine.
[TEC]: Having a formal motion will not help.
[MVP]: We do have a tone of channels to respond and keep the club in contact.
[MPT]: If you are interested in the committee or the running of the club subscribe to the committee @ mailing list.
[TAY]: Given that discord is not restricted; Please be very careful with what you say on it.Everything on our communications channels are public. There are past tenancy chairs and tenancy committee members who are on the discord - please be polite. The guild are student representatives who still deserve respect. It is very important to remain respectful in publish channels.
[MPT]: Let's not air allegations defame people.
</span></pre>
<p><span style="font-family: helvetica, arial, sans-serif; color: #333399;"><strong><em>Q. <code>[THA]</code> Ideas for food/drink machines?</em></strong></span></p>
<pre><span style="font-family: helvetica, arial, sans-serif;">???: They are currently wired to Merlo.
[BOB]: Old guard has been looking into storage options in the meantime.
[MPT]: If the club goes dark; we loose our presence but we will find some way to keep some presence.
[TEC]: This entire process will be tough but no matter who you are, there will be a way you can help. Every effort will be very much appreciated.
[TBB]: Even if you didn't get onto committee, you are always encouraged and free to help out the club in what ever way you can or want to.
[MPT]: Our first event as a new committee will be as Artimus LAN this weekend.
</span></pre>
<p><span style="font-family: helvetica, arial, sans-serif;"> </span></p>
<p><span style="font-family: helvetica, arial, sans-serif;"><code>[BOB]</code></span></p>
<ul>
<li><span style="font-family: helvetica, arial, sans-serif;"><em>Offers to run a Tech Talk</em></span></li>
</ul>
<p><span style="font-family: helvetica, arial, sans-serif;"> </span></p>
<hr />
<p><span style="font-family: helvetica, arial, sans-serif;"><em>Meeting closed 19:37<br /><br /><br />* * * * * * * * * <br /><span style="color: #333399;"><strong><u>Brief Summary of Happenings since 2020-03-11:</u></strong></span></em></span><br /><span style="font-family: helvetica, arial, sans-serif;">- appeal lodged <em>2020-03-20</em></span><br /><span style="font-family: helvetica, arial, sans-serif;">- pandemic ;----;</span></p>
<p><br /><span style="font-family: helvetica, arial, sans-serif;"><em><strong><span style="color: #333399;"><u>Coming up:</u></span></strong><br />- </em>convocation Zoominar question time opportunities for UCC alumni (<em>2020-04-24)</em></span><br /><span style="font-family: helvetica, arial, sans-serif;">- restricted access to CH due to pandemic (from <em>2020-03-22</em>)</span></p>
<p><span style="font-family: helvetica, arial, sans-serif;"><em>* * * * * * * * * </em></span></p>
<p><br /></p>
<p>it's okay...more time to write and gather positive letters in support of keeping the clubroom ;) </p>
<p><br /></p>
<p><span style="font-family: 'courier new', courier, monospace;">More to follow early next week. </span><br /><br /><br /><br /><span style="font-family: 'courier new', courier, monospace;">Stay safe, </span><br /><br /></p>
<div>-- <br />
<div class="pre" style="margin: 0; padding: 0; font-family: monospace">Lexie [PQZ]<br /> <br /> /UCC Secretary/</div>
</div>
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