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<div class="moz-forward-container">-------- Forwarded Message
--------
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<th valign="BASELINE" nowrap="nowrap" align="RIGHT">Subject:
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<td>May/June Update</td>
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<th valign="BASELINE" nowrap="nowrap" align="RIGHT">Date: </th>
<td>Tue, 7 Jul 2020 04:21:55 +0000</td>
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<th valign="BASELINE" nowrap="nowrap" align="RIGHT">From: </th>
<td>Jacob Roosendaal
<a class="moz-txt-link-rfc2396E" href="mailto:jacob.roosendaal20@guild.uwa.edu.au"><jacob.roosendaal20@guild.uwa.edu.au></a></td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">Reply-To:
</th>
<td>Jacob Roosendaal
<a class="moz-txt-link-rfc2396E" href="mailto:jacob.roosendaal20@guild.uwa.edu.au"><jacob.roosendaal20@guild.uwa.edu.au></a></td>
</tr>
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<th valign="BASELINE" nowrap="nowrap" align="RIGHT">To: </th>
<td><a class="moz-txt-link-abbreviated" href="mailto:committee-only@ucc.asn.au">committee-only@ucc.asn.au</a></td>
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<td class="mcnTextContent"
style="padding-top:
0;padding-right:
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9px;padding-left:
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valign="top">
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#444444;font-family:
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22px;font-style:
normal;font-weight:
bold;line-height:
150%;letter-spacing:
normal;text-align:
left;">Hi everyone,<br>
<br>
After a very full-on
Sem 1, and as we enter
Phase 4 and Semester
2, I'm writing to
provide an explanation
of what the recent
lifting of
restrictions means for
SOC, and a general
update from our end.<br>
<br>
I cannot overstate how
impressed I am with
how well you have all
steered your clubs
through this
unprecedented
situation. You should
all be so proud of
yourselves.<br>
<br>
We understand that
many of your clubs
have faced significant
financial disruption
and uncertainty due to
the pandemic, and the
inability to host
events this semester.<br>
<br>
Moving forward, myself
and the SOC Treasurer
have been taking steps
to mitigate the
financial disruption
this pandemic has
posed to clubs.<br>
Similarly, we will be
putting frameworks in
place to ensure the
financial stability of
your clubs during this
time, and in
economically
disruptive times in
subsequent years.<br>
<br>
These will be
explained in more
detail below:<br>
<br>
<u><em><strong>O-Day
Grants</strong></em></u><br>
<br>
Your O-Day Grants have
been processed by
Guild Finance and
should be transferred
into your club
accounts today, or on
Monday at the very
latest. The financial
disruption and
uncertainty entailed
by the pandemic has
caused unforeseen
delays to the
financial activities
of the Guild.<br>
<br>
I would like to thank
you all so much for
your patience and
understanding on this
front. I apologise
profusely for the
inconvenience this
delay has undoubtedly
caused.<br>
<br>
<em><u><strong>SPG’s</strong></u></em><br>
<br>
Due to the financial
disruptions stemming
from the pandemic, and
the impact this has
had on clubs, we will
be running 2
application periods
for SPG’s:<br>
<br>
- The FIRST ROUND of
SPG’s will run before
Semester 2 commences.
Applications will open
on Monday the 7th July
and will close at
midnight on Friday the
18thJuly. This is
essentially a
reopening of the
Semester 1 SPG’s; due
to the restrictions in
place last semester,
there were very few
applicants so we are
intending to use sem 1
grant funding now that
events are possible.<br>
<br>
- The SECOND ROUND of
SPG’s will run after
the commencement of
Semester 2.
Applications will open
on Friday the 31st
July and will close at
midnight on Friday the
14th August.<br>
<br>
Our intention here is
to provide financial
assistance for clubs
to make the most of
Phase 4 before the
start of Semester 2 so
that we can get campus
bursting back to life
as soon as possible.<br>
<br>
Grant applications
must be submitted BY
EMAIL to the SOC
Treasurer and must
include the following:<br>
<br>
· The name of your
club<br>
· Your club’s account
number (4020…)<br>
· A PROPOSAL for the
event/initiative your
club is intending to
run (circa 100-300
words)<br>
· A BUDGET for the
event/initiative that
your club is intending
to run (ie. Budgeted
expenses and income)<br>
Nb – if you receive an
SPG, you will be
required to submit
receipts/account for
expenses. This must be
done up to 2 weeks
AFTER your
event/initiative has
taken place/concluded.<br>
<br>
The SOC Treasurer can
be contacted through
email (<a
href="mailto:soc-treasurer@guild.uwa.edu.au"
style="mso-line-height-rule: exactly;-ms-text-size-adjust:
100%;-webkit-text-size-adjust:
100%;color:
#007C89;font-weight:
normal;text-decoration: underline;" moz-do-not-send="true">soc-treasurer@guild.uwa.edu.au</a>).<br>
<br>
<em><u><strong>Club
Carnival</strong></u></em><br>
<br>
We are extremely happy
to announce that Club
Carnival will be going
ahead for Semester 2,
and we’re hoping that
it will be bigger and
better than ever!<br>
The date has been set
for the 4th August
(Tuesday of Week 2) so
pencil that into your
calendars; this will
be a really good
opportunity to
consolidate your
club’s membership and
get some momentum
going for events this
semester.<br>
<br>
If you have any
questions about Club
Carnival, please email
myself or Eleanor, the
SOC Secretary
(<a class="moz-txt-link-abbreviated" href="mailto:soc-secretary@guild.uwa.edu.au">soc-secretary@guild.uwa.edu.au</a>).<br>
<br>
<em><u><strong>SOC
Meetings</strong></u></em><br>
<br>
We are going to be
resuming in-person SOC
Meetings from July.
The first meeting will
take place on Tuesday
the 14th July at
5:30pm.<br>
<br>
The venue is still
TBC, however it will
most likely be in
either the Social
Science, Wilsmore or
Ross Lecture Theatre.<br>
<br>
Due to social
distancing measures,
we are imposing a
strict limit of 1
representative per
club.This is to ensure
that we can
accommodate as many
clubs as possible
without exceeding the
capacity of the venue.<br>
<br>
We will also be
livestreaming the
meeting for those who
are unable to attend.<br>
Club representatives
who cannot make the
meeting due to the
venue being exceeded
will not be penalised
for not being present
at the meeting.<br>
<br>
If you are unable to
attend for any other
reason, please send
apologies to the SOC
Secretary within 24
hours of the meeting.<br>
<br>
The agenda will be
sent out by the SOC
Secretary by the 7th
July. If you have any
questions related to
the meeting, please
contact the SOC
Secretary (<a
href="mailto:soc-secretary@guild.uwa.edu.au"
style="mso-line-height-rule: exactly;-ms-text-size-adjust:
100%;-webkit-text-size-adjust:
100%;color:
#007C89;font-weight:
normal;text-decoration: underline;" moz-do-not-send="true">soc-secretary@guild.uwa.edu.au</a>).<br>
<br>
<em><u><strong>Events</strong></u></em><br>
<br>
Per advice from the WA
State Government,
in-person events must
comply with the 2sqm
rule and ensure social
distancing where
possible.<br>
<br>
Clubs running events
must submit the
following to events:<br>
<br>
· EMP (as per usual);
and<br>
· A COVID-19 safety
plan. This must be
attached to the EMP.<br>
<br>
Templates for the
COVID-19 safety plan
can be found here: <a
data-lynx-mode="asynclazy"
href="https://myuwastudentguild.us19.list-manage.com/track/click?u=b722a10cd4d95c3faa43eb893&id=8fbf2aceb6&e=8e4c6ca1b7"
original_target="https://www.wa.gov.au/sites/default/files/2020-06/covid-19-safety-plan-phase-3-generic.pdf?fbclid=iwar1-ivqmckq9rogthe94pl8jjihx4zan2yt7lwpecgonocet266bmmap7ze"
rel="noopener
nofollow"
target="_blank"
waprocessedanchor="true"
style="mso-line-height-rule: exactly;-ms-text-size-adjust:
100%;-webkit-text-size-adjust:
100%;color:
#007C89;font-weight:
normal;text-decoration: underline;" moz-do-not-send="true">https://www.wa.gov.au/sites/default/files/2020-06/COVID-19-Safety-Plan-Phase-3-Generic.pdf</a><br>
<br>
These must be
submitted to our
Events Manager (<a
href="mailto:leigh.chalmers@guild.uwa.edu.au"
style="mso-line-height-rule: exactly;-ms-text-size-adjust:
100%;-webkit-text-size-adjust:
100%;color:
#007C89;font-weight:
normal;text-decoration: underline;" moz-do-not-send="true">leigh.chalmers@guild.uwa.edu.au</a>).<br>
<br>
<em><u><strong>Reopening
of Clubrooms and
the CCZ</strong></u></em><br>
<br>
We are still waiting
from confirmation from
the University for the
date at which
Clubrooms and other
communal club spaces
can be reopened. Guild
Management and the
University have
tentatively set Club
Spaces to reopen from
the 18th July. We will
keep you posted on
this and let you know
if this changes. <br>
<br>
After we receive the
green light from the
University, events
will be able to be
hosted in club spaces
and clubrooms,
provided they are in
line with the events
guidelines (above).<br>
<br>
For clubs that are
tenants of clubrooms,
please take efforts to
ensure social
distancing for all
your members who use
these rooms.<br>
<br>
As club presidents, it
is the responsibility
of you and your
committee to ensure
that everyone using
your clubroom is doing
the right thing.<br>
<br>
<em><u><strong>Tenancy</strong></u></em><br>
<br>
The Tenancy Committee
is currently in the
process of starting up
again as campus life
returns to normal.<br>
<br>
Per occupational
health and safety
requirements, the
Tenancy Committee will
be re-stocking the
cleaning cupboards in
Cameron Hall and the
Guild Office with
extra hand sanitizers
and disinfectants that
will be available for
all club tenants and
clubs holding events.<br>
<br>
We are also weighing
up the possibility of
having more frequent
busy-bee’s to ensure
that clubrooms are
clean and hygienic,
and for the comfort of
all students using
club spaces.<br>
<br>
The Tenancy Chair is
currently in the
process of setting up
dates for Tenancy
Committee.<br>
<br>
We will let you know
as soon as these dates
are set in stone.<br>
<br>
<em><u><strong>Tenancy
Reallocations</strong></u></em><br>
<br>
The suspension on
Tenancy Reallocations
will come into effect
on the 6thJuly.<br>
Prior to the
suspension, the
Tenancy Committee and
Guild Executive were
in the final stages of
processing appeals to
the proposed
reallocation.<br>
<br>
>From the 6th of
July, this will
continue from where it
was left back in March
(immediately prior to
the suspension).<br>
<br>
We are currently
waiting on the Tenancy
Chair to provide a
timeframe for the
remaining work that
needs to be done with
reallocations and will
let you know as soon
as this is set in
stone.<br>
<br>
If you have any
questions about this
or anything
tenancy-related,
please get in touch
with Omar Ali
Macintyre (<a
href="mailto:omar.macintyre20@guild.uwa.edu.au"
style="mso-line-height-rule: exactly;-ms-text-size-adjust:
100%;-webkit-text-size-adjust:
100%;color:
#007C89;font-weight:
normal;text-decoration: underline;" moz-do-not-send="true">omar.macintyre20@guild.uwa.edu.au</a>).<br>
------------------------------------------------------------------------------<br>
<br>
That’s pretty much it
from me. I hope you
all have a chilled and
much-needed break
after this chaotic
semester.<br>
<br>
If you have any
questions about any of
the above, please
don’t hesitate to send
me an email (<a
href="mailto:Jacob.roosendaal20@guild.uwa.edu.au"
style="mso-line-height-rule: exactly;-ms-text-size-adjust:
100%;-webkit-text-size-adjust:
100%;color:
#007C89;font-weight:
normal;text-decoration: underline;" moz-do-not-send="true">Jacob.roosendaal20@guild.uwa.edu.au</a>).<br>
<br>
Kind and
no-longer-quarantined
regards,<br>
<br>
Jacob Roosendaal<br>
<br>
Societies Council
President</h3>
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