[ucc-announce] Second notice, Agenda and Motions for Special General Meeting

[David Luyer]

The following has been placed on the UCC door as the UCC notice-board.
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Notice of Meeting
=================
UCC Special General Meeting
Wednesday October 6th at 6:00pm
Cameron Hall Loft (above UCC)

(Quorum is 10 ordinary members)

Agenda
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Election of Secretary
Election of Ordinary Committee Member
Motions (as announced below)

Motion 1
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Spelling, numbering and consistency fixes:

That item 12, Duties of the Committee, be added to the index of the
constitution where it appears to be an accidental ommission between
items 11 and 13.  That is, add the text "12. Duties of the
Committee" between the text "11. Duration of Office" and "13. Excercise
of Powers".

That the title of item 18 be made consistent in the index and the constitution
as "General Meetings" (plural in both places).

That the title of item 25 be made consistent in the index and the constitution
as "Ammendments to the Constitution" (plural in both places).

That in item 2, definitions, the definition of "General Meeting" be
changed to
  "Annual General Meeting or other Ordinary or Special General Meeting"

That the comma in section 4 be deleted.

That the words "Members must agree to abide the constitution" be changed
to "Members must agree to abide by the constitution" in item 7.

That in item 10.2 (Election) the words "as least ten days" be changed to
"at least ten days".

That item 11, Duration of office, have the word "as" inserted between
the words "except" and "elsewhere" in the words "except elsewhere provided
in this constitution".

That in 14.1 discussing financial business, the words "open accounts" be
clarified to "open banking accounts".

That in section 15, the headings "Ordinary Meetings", "Notice of Meetings",
"Special Meetings", "Quorum", "Voting" and "Rules of Debate" be numbered as
sections 1, 2, 3, 4, 5 and 6 respectively.

That in item 15 under the heading Special Meetings sub-section 2 shall
be split into sub-sections 2 and three at the sentence break.

That in item 16 the sections "President", "Vice-President", "Secretary",
"Treasurer", "Ordinary Committee Members" and "First Year Representitive"
be numbered 1, 2, 3, 4, 5 and 6 respectively.

In the duties of the treasurer in item 16, change the word "provision" to
"provisions" in line with all other parts of item 16.

That in item 17 the sections "Resignation", "Absence" and "Election" be
numbered 1, 2 and 3 respectively.

That in item 18 sections 1 to 12 are numbered as in the index, and that under
item 18.4 the two sub-secions are numbered 1 and 2 sequentially.

That in item 18 the heading "Meeting Called by Ordinary General Members" in
the body and "Meeting Called by Ordinary Members" in the index be renamed
"General Meeting Called by Ordinary Members" in both places and that under
the heading the first (unnumbered) section is numbered section 1, and the
second section (numbered 1) is split at the sentence break to number 2 and
3.  (formerly there was only number 1, the second section, due to a formatting
error)

That in item 22.4 the words "Executive Committee" be changed to "Committee",
in line with the other changes made on 16 February 1996 of the Executive
Committee to be named the Committee.

Motion 2
========

To add to item 13 "except as elsewhere provided in the Constitution".

Motion 3
========

That in item 15 under the heading Special Meetings sub-section 1 shall
be changed from

  "The Secretary shall forthwith call a meeting of the Committee upon
   receiving a written requisition from at least three members thereof;
   and such special meetings shall be held not later than seven days
   immediately following the receipt of such requisition."

to
 
  "The Secretary shall forthwith call a meeting of the Committee upon
   receiving a written requisition from at least three members thereof;
   and such special meetings shall be held not earlier than 4 days due
   to the required notice and not later than 9 days days immediately
   following the receipt of such requisition."

Motion 4
========

That in item 15 under the heading Special Meetings sub-section 2 the sentence

  "If the Secretary fails to call the meeting within that time, any one
   of the members signing the requisition may do so."

be changed to

  "If the Secretary fails to announce a meeting within 5 days, any one
   of the members signing the requisition may do so and must 4 days of
   written or email notice to all other members of the committee."

Motion 5
========

That in item 18 under the heading "Notice of meeting" the words

  "The Secretary shall notify all members of any General Meeting at least ten
   days before the date of the meeting."

be changed to

  "The Secretary shall notify all members in writing or by e-mail, as well
   as by notice of meeting on the club notice-board, of the date, time and
   location of any General Meeting at least ten days before the date of the
   meeting."

Motion 6
========

That in item 18 under the heading Meeting Called by Ordinary General Members the
section

  "The Secretary shall forthwith call a Special General Meeting upon receiving
   a written requisition from at least ten ordinary members of the Club and such
   meetings shall be held not later than fourteen days immediately following the
   receipt of such requisition."

be changed to

  "The Secretary shall forthwith call a Special General Meeting upon receiving
   a written requisition from at least ten ordinary members of the Club and such
   meetings shall be held not earlier than 10 days due to the required notice
   and not later than 17 days immediately following the receipt of such
   requisition."

Motion 7
========

That in item 18 under the heading Meeting Called by Ordinary General Members the
sentence

  "If the Secretary fails to call the meeting within that time any one of the
   members signing the requisition may do so."

be changed to

  "If the Secretary fails to announce a meeting within 7 days any one of the
   members signing the requisition may do so and must attempt to give 10 days
   of written or e-mail notice of the date, time and location to all members
   as well as placing a notice with this information on the club notice-board."

Motion 8
========

That in item 18 the section Special General Meeting be changed from

  "The Committee may at any time call a Special General meeting of the
   Club."

to

  "The Committee may at any time, without the need for a committee meeting,
   call a Special General Meeting of the Club by the written agreement of
   at least 4 Committee members, at least one of whom is a member of the
   executive.  This meeting must be notified by the Secretary as with all
   other General Meetings, or if the Secretary has resigned or is unavailable
   by any one of the Ordinary Committee Members."

Motion 9
========

That in item 22 an item 5 be added that

  "The Committee may, outside a committee meeting, agree to a payment or
   purchase by written consent of five Committee members including at least
   two Executive members of the committee.  Such written consent must be
   tabled and minuted at the next meeting of the Committee."

Motion 10
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That in item 16 in section "Secretary" be added a fifth dutie,

  "5.  To ensure that an accurate copy of the Club constitution is maintained
       in an easily accessible portion of the Club online presence."

--
David Luyer
UCC Secretary