[Unisfa] UniSFA Committee Meeting Minues 29/07/16

[Corin Rowell]

Hey everyone~

I’m sorry these minutes are later than usual, I got rather sick this weekend and didn’t have time to edit the minutes until recently. Thank you for your patience!

Things for your eyes

- Relay For Life is happening on Saturday the 15th of October, going from midday on the Saturday to midday on the Sunday! UniSFA is going to be down there raising money by moving around an oval either walking or running or jogging or crawling or rolling or however people decide to move. If you want to come and have some fun and raise money for cancer research, this is a really fun event. you can even use the walk to hatch your Pokémon Go eggs. You don’t need to be fast, and you don’t need to be constantly walking, but if you want to join the team and walk around the oval we are looking for team members! And if you don’t want to do either of those things, please consider donating some pennies to cancer research~ Here’s the link to our team page, and if you sign up before August 19th, then use the code “uwastudentsearly16” to get a $20 sign up fee. Gotta go (UniS)FAst! Or slow. Depending on how comfortable you are with running.
 fundraising.cancer.org.au/site/TR/TR/RelayforLife/CCWA?team_id=49208&pg=team&fr_id=4265 <http://fundraising.cancer.org.au/site/TR/TR/RelayforLife/CCWA?team_id=49208&pg=team&fr_id=4265>


And with that, let’s get onto the minutes from Friday’s meeting!


UniSFA Committee Meeting 29/07/16


Attending: Toby Joske, Leah Chappell, Corin Rowell, Tim Haig, Chris Larson, Patrick Mitchell, Jake Alexander

Absences: Jono Astbury



Agenda

- Committee Reports
- Last Meeting's Action Items
- Events and Screenings
- Shirts
- UniSFAst
- SGM
- Club Carnival
- General Business

Begin: 1:40pm



1.	Committee Reports

President

Toby hosted Until Dawn Until Dawn and it went good but left the room gross cos she says she’s terrible. Held the room for Wolf Among Us. Got sick again. Then went down South again but somehow still did things? Nobody did screenings while people were away and that was annoying despite asking people to do that. Had a LARPmittee meeting and that went fine. Tried to get people to make events and only had to post 3 times.

Vice President

Leah fucked off for a week and that was fun. Bought way too much wine. Done very little other than thesis things since last meeting. Was supposed to meet Kasey today about LARP but she got sick so that didn’t happen.

Secretary

I had to leave a Skype chat with my best friend for this and am grumpy (it was a video chat). Also I haven’t done anything because I’ve been doing things for Panto instead oops. And wow my mum called me in the middle of this meeting, she's bring me my gym shirt. Thanks mum.

Treasurer

We have money. Tim sorted out his sleep pattern. Didn’t need to chase anyone about guild grants, worked out the problem was his own eyes.

Librarian

We do not have a librarian any more!

Fresher Rep

Been hibernating for a week.

OCM Report - Jake

Campus Quest happened and Jake was directing people to the clubroom a bit. Campus Quest was a good idea, Jake wishes we’d been alerted a bit earlier. Held the room for some screenings. Are we allowed to borrow movies btw? No. Jake and Toby talk about X-Files briefly.

OCM Report - Jono

Jono isn’t here but he sent me things and he did things. His notes are posted below.

OCM Report - Patrick

Patrick has been away for ages now but is back and it’s outstanding. Since being back, he had two action items. One was to find the UniSFA stamp. Apparently whoever cleaned up after Quiz Night lost our stamp and UniGames’ stamp, so we can buy one or continue to look for the stamp with no leads.  We’ll keep an eye out during the Busy Bee. Also he need to join subcommittee for charity vigil, who’s running that? We can talk about it later. He helped hold room last night for Wolf Among Us.



2.	Last Meeting’s Action Items

Did Jake do a report? Yes. Toby is tired.
Everyone needed to brainstorm the book theme, we can discuss that later. And gotta think of things for the camp.
A fridge run happened, but we still don’t have Mountain Dew.
Toby’s done lots of things. She still needs to talk to Prema about running an erotica book night, and needs to make an OGM happen.
Leah hasn’t changed the fridge book, but it will happen eventually. Leah will show Toby the cable later the meeting. And she made a Busy Bee event.
I can go to the tenancy meeting or I can not go and instead continue my Skype chat with my friend. I will figure out what’ll happen later. Probably these minutes will be edited after that’s happened so I’ll know what happened. EDIT: Yes, I know what happened and I went to the tenancy meeting.
Tim did the finance review, good job.
Chris is on a subcommittee. He still needs to talk to Jono about UniSFA Pokémon Goes.
Jono needs to make a JJBA screening happen
Patrick did things too.


3.	Events and Screenings

Jono’s Notes - ??? (rip I'm sorry)
Leah has something to say! Jesus fucking Christ she’s dying she can’t run events, she’s going to delegate it to everyone else which I am very in favour of please delegate.
Shall we have an event to go see Ghostbusters? If we want to put in an EMP for that it’d need two weeks notice. Will the hype be died down by then? Maybe nobody will be into it then. Okay forget it.
Toby comments we need to fill out this calendar.
Second semester sponsor crawl? When? Hmmm. We should run it before charity vigil maybe? So if we get EMP in sometime soon then it should be okay. When is Charity Vigil? October? We ask Chris if there’s a set date yet and he doesn’t think so. We can rearrange Hobbit Picnic depending on where it goes. Shall we wait until we elect a librarian? Maybe. But we’d have to get the EMP in pretty quickly, it has to be put in a month in advance. 10th of September if someone does the EMP next week.  Jake can make the EMP. Also, Jake please don’t forget to email the sponsors and let them know we’re coming.
Busy Bee is happening, good job.
Tav party? Jono’s gone but we can have a task force meeting. Will it be a murder mystery? Tim thought it was just a party thing. Toby thought the murder mystery had been discussed. It can be hard to run one of those with a large number of people, though. There are ways to get around it, but Leah thinks if we want a murder mystery we should make it separate to the tav party. Toby’ll talk about it to UniGames who were interested and to the Subcommittee about it. 
The Hobbits Picnic might need to be moved back a week depending on Sponsor Crawl.
Pat and Jono, choose which one of you is on the Charity Vigil subcommittee.
Screenings!
Please don’t make Toby ask three times to make Facebook events, someone volunteer.
Marlea is holding a Winona Earp screening, Patrick please make the event.
Mitch will have a Wolf Among Us screening.
That leaves three free days. Toby wants something freshers will enjoy, so not a screening starting halfway through a season. We can make Jono have his JJBA screening? Nic wants to screen both the old Ghostbusters. Toby wants to screen To The Moon. Okay cool.
Jake wants a vampire night where he can screen Vampire Academy and Vampire Diaries. We all dislike him but sure whatever maybe in spooky month.
Toby drops the calendar and the pen onto the floor.
Jake asks how popular video game screenings are. Generally they’re popular, some were less popular over the break but that may be because they were over the break. Toby is nervous about screenings in week one starting on chapter three or something of a game, so she wants people to keep saying “you don’t have to have come to a screening before this it’s fine” to encourage high turnout to games.


4.	Shirts

Jono’s Notes - The Fabric Printers can do pretty nice shirts for us at approx. $20/shirt on an order for 25 shirts. If we order more they'll probs be cheaper. I'm in contact with them and they would like to see our design. It seems they can do just about anything but the pricing is for a single colour shirt with a single colour print.
So, we need a design for the shirt and what kind of shirt we want. Baseball style! Yaaaaay! Some people like that style with different coloured sleeves. Some people don’t really care.
But these styles are two-colour so eh. They’d be more expensive, forget it.
What colour shall we get? Not white, nerds get things messy.Black? Grey?  Toby will actually choose a couple of options, talk to Jono, narrow it down to some options, and post those options on the committee page for the final decision. That sounds easy, yes.


5.	UniSFAst

Jono’s Notes - Page is set up, "uwastudentsearly16" is the code for $20 sign up before August 19. Everyone should sign up!!!
Toby says we need to spam this event like crazy and tells me to put it the top of the emailed minutes. So okay. Stress that walking is fine as well, you don’t need to be a jock and run around you can just walk and hatch your Pokémon Go eggs. We can just have lots of people walking and taking it easy and we can get lots of laps and have a lot of fun.
Date: Saturday 15th of October from midday Saturday to midday Sunday.
Get hype!


6.	SGM

We have to book out the room. UniGames have decided their date for that so we can pick a date so we don’t double book.


7.	Club Carnival

When is that again? Midday to 2pm on August 9th, Oak Lawn. We’re registered for it and all.
We have to move the Tardis down. Nic knows how to disassemble it, and he says there are instructions on how to disassemble it on the inside anyway. So we’ll work it out. We need to have the coolest and friendliest people hanging in the club being nice to freshers, so none of the committee can be in the room. Jono’s very friendly, he might be cool in the club. Patrick is also friendly, he could be in the club. Maybe someone who looks alternative can be in the clubroom so people feel comfortable and know that we’re an inclusive club. I can do that if someone wants to dye my hair pink for that Hip Alternative Look™.


8.	General Business

We need a new book theme! Toby ideally wants it next week because it’s a new semester. We need two new themes, then October’s theme will be horror. And November is pride month so we can have a pride theme. What theme do we like? A theme about movie adaptation? Maybe the superhero genre? Books with mind reading? Young adult? Antiheroes? Books you read in high school? Something that’d be nice for freshers would be good. Maybe: Books from high school, superheroes, spooky, pride. Antiheroes theme for august? Okay sure. Then that’ll be the book theme, then. Who’ll make the next sign? Leah? No, she has stuff to do. Patrick? Patrick protests.
Moneybox things? Wait to hear what tenancy says later, they may change the walls or something.
Everyone go to the Busy Bee.
We need to do camp things. Maybe a planning session where we all sit down and plan the camp. If anyone’s around after the Busy Nee tomorrow and wants to work on it, that’ll be fine. We need ideas for the camp, such as exactly who’ll be going and who’ll be available to do first aid/RSA/lifesaving/etc.
Nic suggests something… His friend Bridget MCed a Harry Potter quiz night, that may be a good ida for this club? Possibly to take up empty space in the calendar?It could also be good way to raise money for Relay for Life if you want to do that. This one was done through the Harry Potter Alliance and raised money for Save the Children. Basically, it’s just a big quiz. The tables are split into houses and given house points for bribery and fun answers etc. Leah likes the idea of a quiz night, but we’ll run one on camp so is that too many quizzes? It might be nice to have an event run explicitly by UniSFA though. So its something to consider.
Anyone wanna restock the fridge? Chris can.
Happy birthday, Leah! We all sing her happy birthday.


Finish: 2:36 pm



Action Items



Everyone - Make Facebook events for screenings to take the load off of Toby; Go to the Busy Bee; Get together to discuss camp things.

Toby - Arrange an OGM; Talk to UniGames and the Tav Party subcommittee about possible murder mystery; Pick a few shirt colour options for us to discuss and vote on.

Leah - Have a good birthday.

Corin - Go to Tenancy Meeting.

Tim - Do money things.

Chris - Restock the fridge.

Jake - Submit and EMP for the sponsor crawl; Email sponsors about the crawl.

Jono - Choose if you or Patrick is on the Charity Vigil subcommittee; Screen JJBA; Talk to Toby about shirt colours.

Patrick - Choose if you or Jono is on the Charity Vigil subcommittee; Make an Antihero sign for Book Theme of the While.


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Have a great day today, everyone!

Corin Rowell
UniSFA Secretary, 2016 =ε=ε=ε=ε=ᕕ(╯°□°)ᕗ
 <http://fundraising.cancer.org.au/site/TR/RelayforLife/CCWA?team_id=49208&pg=team&fr_id=4265> <http://fundraising.cancer.org.au/site/TR/RelayforLife/CCWA?team_id=49208&pg=team&fr_id=4265> <http://fundraising.cancer.org.au/site/TR/RelayforLife/CCWA?team_id=49208&pg=team&fr_id=4265>
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