[Unisfa] UniSFA Committee Meeting Minutes 05/08/16

[Corin Rowell]

Hey everyone~


Things For Your Eyes

- Relay For Life is happening on Saturday the 15th of October, going from midday on the Saturday to midday on the Sunday! UniSFA is going to be down there raising money by moving around an oval either walking or running or jogging or crawling or rolling or however people decide to move. If you want to come and have some fun and raise money for cancer research, this is a really fun event. you can even use the walk to hatch your Pokémon Go eggs. You don’t need to be fast, and you don’t need to be constantly walking, but if you want to join the team and walk around the oval we are looking for team members! And if you don’t want to do either of those things, please consider donating some pennies to cancer research~ Here’s the link to our team page, and if you sign up before August 19th, then use the code “uwastudentsearly16” to get a $20 sign up fee. Gotta go (UniS)FAst! Or slow. Depending on how comfortable you are with running.
 fundraising.cancer.org.au/site/TR/TR/RelayforLife/CCWA?team_id=49208&pg=team&fr_id=4265 <http://fundraising.cancer.org.au/site/TR/TR/RelayforLife/CCWA?team_id=49208&pg=team&fr_id=4265>

- We are trialling a separate Facebook group just for screenings. If you want to be updated about various screenings happening in the clubroom, this is the group to be in. Ask to join at this link: www.facebook.com/groups/155873668177940/ <http://www.facebook.com/groups/155873668177940/>


Screenings For This Week
 <https://www.facebook.com/groups/155873668177940/>
Monday - Trent Screens Spec Ops: The Line, at 6pm
Tuesday - Nic Screens Ghostbusters 1 & 2, at 5pm
Wednesday - Toby Screens To The Moon, at 6pm
Thursday - Jono Screens Jojo’s Bizarre Adventure, at 6pm
Friday - Tim Screens Steven Universe Season 3, at 6pm


And now, here are the minutes from Friday’s meeting:

UniSFA Committee Meeting 05/08/16


Attending: Leah Chappell, Corin Rowell, Tim Haig, Jono Astbury, Patrick Mitchell

Absences: Toby Joske, Christopher Larson, Jake Alexander



Agenda

- Committee reports
- Last week’s action items
- Screenings
- Events
- Shirts
- Lockbox code, moneybox and room upkeep
- General business



Begin: 12:13 pm



1.	Committee Reports

President

Toby couldn't make it, she is stressed but we love her.

Vice President

Leah has not being doing much because she is already drowning in the first week of semester. She is meeting with Kasey this afternoon, hopefully that means this week we can get the camp and LARP EMPs in. And she has a list of events for this semester, ready to divvy things up b/w OCMs.

Secretary

I have done very little because when I haven’t been in class I have been editing the script for this semester’s Pantomime (so much editing)! I’m cool with this, it means I don’t have to see the art of Spark dabbing. I took the one seat in this meeting where I don’t have to see Spark dabbing. I also made the FB event for Ghostbusters.

Treasurer

Tim got the moneybox (hooray!) and he started uni. That’s it.

Librarian

Dead.

Fresher Rep

Somewhere else.

OCM Report - Jake

Not here.

OCM Report - Jono

It was Jono’s birthday this week! Happy day of birth. He hasn’t been in much this week because he has been trying to adjust to everyone being in uni. He’ll try to make sure he’s around next week. Jono has no idea what kind of things we want on shirts so he wasn’t able to follow up on that. UCC and UniGames have started their shirt stuff now, but he can maybe follow up this one lead about a guy who knows a guy… We think the shirt design is the UniSFA crest on the back of the shirt and the logo on the breast pocket area? Jono will check with Toby later. He also made some events for screenings. That’s it.

OCM Report - Patrick

Patrick joined the subcommittee for Charity Vigil. Looking at the group, it seems dead right now. He hasn’t communicated with anyone yet, but will contact other people to find out more deets about that event. The book theme poster is made, Toby has it. The OGM FB event was made also. Do we have an agenda for that yet? We can make that and email it out today.



2.	Last Week’s Action Items

Who made Facebook events? Some people did. They’re good. Some people didn’t. They are not as good. Shame shame shame. *wags finger*.
Who went to the Busy Bee? Shout out to Annique and Marlea and Cat, they helped out a lot! I swept the stairs and my back hurt. I also went to the tenancy meeting. The only change Cameron Hall that’s officially in motion is recarpeting the stairs in front of Leisure. The cupboards outside haven’t been set to be fixed up yet, I don’t think. Can we just move the books now? Leah wants to move the books now. We can discuss that later, maybe when we have a librarian.
Leah did not have a good birthday. Awwwwwww noooo! But she went to Subiaco Markets the next day and got doughnuts and had fun so that’s nice.
Tim did not do money things. You had one job!
Jake isn’t here to say if he did his action items so his action items were passed to Patrick because Patrick is good and pure and we love him.
Jono is going to make a screening for Jojo’s Bizarre Adventure. Toby didn’t contact him about shirt colours and things, but he knows what’s up with that now. Let’s go with dark blue and white? Maybe dark grey? Okay!
Pat is on the charity vigil subcommittee, and made the Antiheroes sign for the book theme of the while.


3.	Screenings

When are screenings and who will make events? Will we make a new event? Wait, Nic suggested making a separate Facebook group for people who want to attend screenings and be notified. We will discuss that more in general business. For the moment, assume it’s the old system. Who will screen what and who will make the relevant event?
Jono is going to screen JJBA. Probably on Thursday. Jono will make this event.
Ghostbusters in on Tuesday. This event is made.
Steven universe may be on Friday. Jono will make that event.
Winona Earp is Wednesday. Patrick will make that event.
Does Toby want to screen To The Moon? Probably. We can put her down on Monday. Toby can make that event. No! Toby’s been moved to Wednesday and Winona Earp is next week, Monday can be Trent with Spec Ops.
What We Do In The Shadows was really really popular, it was standing room only. We want more really popular screenings like that…


4.	Events

Leah has her list of events!
The OGM’S Facebook event is made and the room is booked.
2nd semester sponsor crawl is now Pat’s thing. Leah will message him the details about that and answer any questions he has.
Hobbit’s Picnic. Jono was involved with that last time, he’s cool with organising EMP and Event for it this year. It’s on the 24th, but it can be moved depending on Charity Vigil. Charity Vigil is in the study break. We estimate, it’ll be the weekend after the Hobbit’s Picnic. This is a medium EMP and we will need to get it in a month before the picnic.
Please get your EMPs done on time, if you can’t get them in on time message Leah and she will help.
There’s a subcommittee for the Halloween-y event committee. Yaay!
UniSFA Goes? Jono wants to do some things, but there are a lot of events already. UniSFA Goes was traditionally for times when there weren’t many events happening, like holidays, but we have a fair amount of things. But hopefully we’ll still get to do UniSFA Pokémon Goes at some point in future.
Gosh this is a very scattered meeting.


5.	Shirts

We discussed shirts already. But we have  a plan for design and colours, now we just want the cheapest deal. Jono will get back to us in a week or so. Yaay Jono.


6.	Lockbox Code, Moneybox, and Room Upkeep

We have no idea what Toby wanted to talk about with this item?
Lockbox code needs to be changed. But probably not until we have a hard reset of CCC.
We have a moneybox now. It is shiny and black and has a lock.
I guess implementing the money box system can wait until Toby is here to tell us what’s up with that.
Leah thinks we need to collect back moneybags, get a box for large notes, and go over the new moneybox system with everyone before we implement it.
The current idea is, one committee member or CCC in the clubroom has the money box with them at all time. When they need to leave, they hand it to another member of committee or CCC. At the end of the day, it’ll either go in the brown cupboard or on top of the fridge.
We have to keep the clubroom clean, please. If it looks dirty, then vacuum it. The vacuum cleaner lives in the brown cupboard. If you see rubbish, pick it up. Keep shelves dusted. Constant, small, things mean the clubroom stays nice. Maybe the committee member who’s at the final screening of the week can vacuum before closing the clubroom. Yeah, that’s a good idea.


7.	General Business

Leah is pretty sure we’ll be doing a hard reset of CCC, but we may wait and ask Toby if people need to re-apply for the position. (EDIT: I talked it over with Toby, and she doesn’t think there will be a hard reset, but we will discuss it more later after the OGM.)
So Nic raised the idea of changing how we advertise screenings. Some people feel they’re inundated with notifications of things they’re not interested in. On one hand, we think our members should git gud and deal with notifications because it’s Facebook and that’s what Facebook is for. But on the other hand, we acknowledge it is annoying to get a large number of notifications. Leah is okay with trialling a subgroup specifically for screening events. We’d have to figure out how administration would work for it. It may be set up so only CCC and committee are admins and only admins are allowed to post so it’s entirely events. Is there a way to set it up as a subgroup of UniSFA? In terms of cross-promotion? Maybe a pinned post? But that would only be the one pinned post. So can someone who’s not Leah look into that? She understands why people don’t like being inundated. We can trial it. Jono is free this afternoon, he can make the page. Leah tells him to specify that it’s a trial and we may not keep it. Also, make sure it’s easily accessible. And for this week, make everyone who’s currently CCC or on committee an admin. Cool.
Can someone else change over the fridge book? Tim can do it.
Jono and Pat will stay here and do- This was going to be relevant but we started talking about the Olympics because were jocks.
Leah asks Tim to get some more chargers.


Finish: 12:52 pm



Action Items



Toby - Destress we love you.

Leah - Don’t drown.

Corin - I am not giving myself action items because I have so much editing to do.

Tim - Get some more chargers; Change over the fridge book

Chris - I don’t know.

Jake - Git gud.

Jono - Follow up on that guy-who-knows-a-guy about possible cheap shirts; Screen JJBA; Trial a separate Facebook group for screenings.

Patrick - Submit EMP for the sponsor crawl and email the sponsors to let them know we’re coming.


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Have a great day today, everyone!

Corin Rowell
UniSFA Secretary, 2016 (∩❛ڡ❛∩)
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