[Unisfa] UniSFA Committee Meeting Minutes 04/11/16

[Corin Rowell]

Hey everyone~

I hope all the people who have exams are studying hard and staying healthy!

Things For Your Eyes

- Camp? Camp! Is there a camp? Come down to Lake Lesch on December 2nd to December 5th to find out! Here’s a handy facebook event for all your needs: https://www.facebook.com/events/1762947947293593/ <https://www.facebook.com/events/1762947947293593/>

And with that, onto the minutes!

UniSFA Committee Meeting 04/11/16


Attending: Toby Joske, Leah Chappell, Corin Rowell, Tim Haig, Brooke Judson, Marlea Evans, Jake Alexander, Jono Astbury, Patrick Mitchell



Agenda

- Committee Reports
- Last Week's Action Items
- Events
- Camp
- Club room Reallocation
- Shirts
- Club Carnival
- Summer Break Plans
- Screenings
- General Business



Begin: 1:05



1.	Committee Reports

President

Toby was late.

Vice President

Leah handed in her thesis today (pause for cheers). She can actually do things for the club now. That’s literally it though, she will do things later. Will bring things up under general business.

Secretary

 I have a cough (not a cold cough, a hay fever cough) so I won’t talk much. But this week was a busy week, I’ve done all my final assignments and I went to the Halloween movie night which was fun and then screened Over the Garden Wall. A good time was had by all.

Treasurer

Tim is late. He got grants done last night, made a PDF out of the snippets so this should be fine. He’s organising a fridge run with Ryan for this weekend. And he is running Legend of Korra tonight, yay.

Librarian

Brooke just changed the book theme for Pride month. She went to OtGW and it was good, that’s about it

Fresher Rep

Marlea made the book theme poster, made the pyjama party cover art, went to camp meeting we made a lot of progress. She went to the spooky halloween movies. That’s it.

OCM Report - Jake

Jake finally finished assignments, whoo. He tried to repair the vacuum but it didn't work, he will try again. The repair may just involve tape? Or we may buy a new one. Talked to Jack about sausages and movies with SPACE, looking at first week of holidays. Yup.

OCM Report - Jono

This is Jono-five-jobs. Jono didn’t do much other than camp meeting what with his five jobs.

OCM Report - Patrick

Patrick is going to camp meting soon and went to the club camp meeting yesterday that was good. He has action items for that. Further progress for camp happened. Vigil money has been sent through and Patrick has emailed the relay people for information. That is all.



2.	Last Week’s Action Items

Brooke has sent some documents to Pat but nobody else has. He will make a sheet of what people need to send him cos oh my god, we’ve been asking this for ages.
Toby isn’t here to ask about the waifu poll.


3.	Events

Sausages with SPACE. The sausage party is happening, Jake will organise it when the official committee handover is done . He has not spoken to Guild yet, Jake will go do that with Jack.
Destress party. The EMP was approved and event is up. That’s on Tuesday, we should put it on the board right now. 2pm-9pm. Will be nice to have stuff for tea and coffee, and I can maybe bring my kettle. Toby got ideas from welfare to make things more welfare focussed. And we got fairy lights to make things pyjama-esque. Do we want to make the clubroom more like a blanket fort with sheets? If people can bring in sheets that might be cool. What about movies for the pyjama party? Disney pixar and cartoons. We did sci-fi ones last time. Toby can make a poll to see what people want.
Leah will talk to Kasey about LARP. FLiam says we may not be able to do it in January cos there are two other LARPs and Genghiscon, but we can do it early February? Only problem is that we don’t know when Uncharity Vigil will happen. Jake will talk to people from other clubs so we know roughly when it’ll be. Hopefully we can have it on the second weekend of February? Will talk to Kasey about pushing the EMP through next week?
Leah will pester Jono-five-jobs about UniSFA Goes events for Summer, it would be nice to get the EMPs in before exams finish cos we don’t trust Guild to approve things over the break. Toby likes the idea of rooftop movies.


4.	Camp

Hello, it is Patrick.
Has Tim started on Camp budget? No, he finished the things last night and then slept. This is his next thing.
We have fleshed-out the activities we’ll run at the camp and allocated people to them. This’ll tie into updating the itinerary as well. And will help with updating the what-to-bring list.
Have worked out what we want to do for the camp’s overarching theme, the houses will be a thing. Pat doesn’t want to reveal too much about it so it can be a surprise.
Food budget? Marela has a basic menu planned out, will sit down with Tim at one point and work out how much we can spend. 
We need to kick up the advertising cos approval should be today and we can advertise like hell. And we will need budget done before we can sell tickets. We may have cheaper tickets for Freshers as well yay Freshers.
UniGames have a thing where people need to have been signed up to the club for three months to come to camp, we can do something like that. We can do that they have to be signed up before the end of study break?
It would be nice to have ideas for panel discussions. What about how to write diversity well and avoid tokenism? A discussion of horror, what makes good horror, what is a good amount of gore, what is good monster design? How to get into certain genres such as comic books? All solid ideas, good work gang.


5.	Clubroom Reallocation

They are reallocating the rooms, we need to apply even if we already have one. They need to know how we use it differently to the CCZ. Like, we’re a library so we should be okay but we still need to send stuff in. Cut-off is 25th of November, so plenty of time.


6.	Shirts

Do shirts exist? Jono sighs and leaves to ask Oscar if shirts exist. We don’t think shirts are real.
Apparently they do exist. We need to put in an order with number and sizes, so we should start taking orders. It may be about $17 each, that’s what other clubs got. We can start getting orders. Someone who isn’t Jono-five-jobs wanna do that? Leah-no-thesis can do that.  Is there a photo of what shirts may look like so we can post it when getting orders? We don’t know what colours are available, Jono will look into that.
We need to change “Butts Butts Butts” to say “UniSFA”. Jono will make someone do that.


7.	Club Carnival

This is in February, but we need to apply as soon as it’s open.
The Tardis seems quite flimsy, it seems like it maybe hasn’t been rebuilt easily. We can message Nic browning for instructions and see if we’re ding something wrong.


8.	Summer Break Plans

Leah has some screening ideas for Summer. UniSFA Needs to Get Good Taste screenings, probably like at a weekend. We don’t need to keep doing daily screenings. It may be nice to do things over exam break as well.


9.	Screenings

Monday is International Horror with me.
Tuesday is Destress Party.
Wednesday is… Something…
Thursday is Nostalgia Screening.
Friday is Stranger Things with Annique.


10.	General Business

I listened to a new Podcast, it’s called Scared Yet and it’s two webcomic artists (Kris Straub and Abby Howard) talking about horror and what makes good horror, I recommend it. I also recommend Abby Howard’s comic, The Last Halloween, it’s got some great monster design and I love the story.
Does someone want to look at a quote for getting the vacuum fixed? It may be cheaper than buying a new one.
Jake has a serious problem with the swimming at the camp. Lifesaving is dangerous for everyone, it is easy to injure yourself and drown in the lake. But Pat has been talking to Guild about this and talked to people. We can talk to Lake Lesch about swimming and see what they recommend, but we know plenty of people have swum there including children. Leah thinks there are valid concerns, but the solution isn’t to ban swimming entirely. We will talk about this.


Finish: 1:57pm



Action Items



Everyone - Send your goddamn documents to Patrick ffs; Tell all your friends about the camp.

Someone - Reapply for our clubroom at some point.

Toby - Make a poll to see what movies people want to watch at the Destress Day; Also run the Destress Day.

Leah - Talk to Kasey about LARP; Talk to Jono about UniSFA Goes; Get a picture of shirts so we can start ordering some; Screen things to make UniSFA get good taste.

Tim - Camp budget, do that; Work out what we should charge for tickets (maybe also have people needing to be signed up as a member before the end of study break in order to buy a ticket).

Brooke - Get RSA.

Marlea - Talk to Tim about a food budget for camp.

Jake - Talk to other clubs and work out roughly when Uncharity Vigil is then tell Leah.

Jono - Submit UniSFA Goes EMPs before exams are over so Guild can get on them; Get someone to fix the shirts design to not say “Butts Butts Butts” and work out a colour.


——————————————————————————

Have a great day today, everyone!

Corin Rowell
UniSFA Secretary, 2016 t(- n -)t
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