[Unisfa] UniSFA Committee Meeting Minutes 07/10/16

[Corin Rowell]

Hey everyone~

The weather’s getting warmer and the flowers are blooming which means it’s hay fever season and my eyes are itchy. Stay healthy!

Things For Your Eyes:

- Relay for Life is this weekend! A team of UniSFAns will be running around a track for 24 hours to raise money for the Cancer Council. If you want to support the team, consider contributing some money to the collection tin in the clubroom. Also, this week myself and our librarian are auctioning off our hair colours. If you’re in the clubroom, you can donate $1 to vote for a colour (any colour) you want us to dye our hair. It’s for charity~

Screenings For This Week:

Tuesday - Young Justice with Nat
Wednesday - Horror Games with Toby
Thursday - Nostalgia Screening with Cat and Marlea
Friday - Free!

And with that, onto the minutes!


UniSFA Committee Meeting 07/10/16


Attending: Toby Joske, Leah Chappell, Corin Rowell, Tim Haig, Brooke Judson, Marlea Evans, Jono Astbury

Absences: Jake Alexander, Patrick Mitchell



Agenda

- Committee Reports
- Last 2 weeks action items
- Vigil and Hobbit's Picnic wrap up
- Money
- Writing Comp
- Events
- Camp
- UniSFAst
- Shirts
- Screenings
- General Business



Begin: 1:45pm



1.	Committee Reports

President

Charity Vigil went well, we made a lot of money. Thank you to everyone involved. UniSFA was really busy and lots of people stuck it out until dawn. Also we made $500 from the voted-on screenings. Toby has been very sick but it’s fine she’s alive and has been sorting out problems. She talked to Jack and there’s a new go-to-guy for tenancy and campus management. Emailed them…? Apparently someone’s been stopping by the clubroom. An official-looking guy came in to look at leaks, maybe that means something’s happening. Toby will look to see how obligated we are to replace the ruined books because some things are really difficult to find/out of print, so Toby may make a post saying what books are damaged and if anyone wants those specific books replaced. Next book buy we can focus on replacing things. She also had a camp meeting, needs to make a few changes to some documents. The EMP should get passed when they’re changed yay. Toby wants to redo the itinerary cos it’s bare bones right now, will probably make a Monday meeting for that.

Vice President

Leah did shit this week and turned up to informal committee meeting on Friday and helped Toby with things. That happened. She also printed out her thesis and edited it.

Secretary

I got like 5 hours sleep last night and kept dreaming I was Zenyatta (don’t do fanfic research before bed) and I’m still sick ayooo. But I made the book theme of the while sign, it’s horror. Also I got Sonic Boom screened at charity vigil and we all had a good time.

Treasurer

Tim has plague, whoo~ He’s searching for LARP money. It hasn’t disappeared into fridge money box so where is it? Seems to be more likely to be stolen than mixed into other money… Tim hasn’t checked previous deposits because its unlikely to have disappeared into there because that was when we used moneybags. So we are missing approximately $250-300 which was supposed to be split up between the clubs doing the LARP. This is just profits, it’s irritating but could have been worse. Tim hasn’t noticed any money missing from the current moneybox though so that’s good. Did ATLA screening, it’s going well. Charity vigil was fun.

Librarian

Brooke has been sick as well, but got together all the books we need to throw out and we should be able to index them all in Koha. She approximated a price for those books which is $420, but these books are mostly old and probably not been read (hence why they got mouldy).

Fresher Rep

Marlea took a bunch of videos/photos at Charity Vigil, most of them are online. and was halfway through putting together a video montage but her computer died. Did nostalgia screening with Cat, that was successful. Wants to change that screening to Thursday though because Cat wants to do karaoke.

OCM Report - Jake

Jake is at a thing. An honours.

OCM Report - Jono

Hi. Plague. Did things. Jono set up Hobbit’s Picnic, it was fun. Watched the third Hobbit movie, it was good. Ate bread. More people should’ve brought food but it’s fine. Shout out to fresher Leah who brought lemnas bread which was really good. Jono didn’t go to charity vigil, he went to a concert instead. Did relay for life things. Delegated shirts to Steven.

OCM Report - Patrick

Patrick is otherwise engaged.



2.	Previous Action Items

Someone needs to make a UniSFA goes to that medieval and Game of Thrones Facebook event page.


3.	Vigil and Hobbit’s Picnic Wrap Up

Do we need to wrap up Charity Vigil stuff?
There will probably be a post-vigil meeting soon.
Has Jono been reimbursed for Hobbits Picnic? Yes.
Well done. Those sure were some events we ran.


4.	Money

The LARP money is probably stolen. Well… That’s bad. We’re gonna have to tighten up security. We may possibly need to review letting CCC into the brown cupboard and stress the importance of scrambling the lock. We could conceivably get a lock like UniGames has where it doesn’t lock unless you scramble them. We need a new lock anyway…
So let’s look into maybe getting a new lock and definitely making sure it’s scrambled. The lockbox is generally the one that’s not scrambled so focus on that.
Do we need to review CCC? That’s never fun. And it’s also possible that this stuff got stolen before we changed CCC so it wouldn’t matter. Leah just thinks we need to train CCC, and there’s a training day this Sunday. Just press CCC to scramble the lock and stuff.
Toby might also look into a formal roster and routine for depositing fridge money. Or counting money in the moneybox and posting the amount somewhere. Or we could have a system where people opening/closing the room note their name in a notebook.
Actually that last idea along with the CCC forms sound fine.
Do we want the notebook to include monetary value of the lockbox when the room’s closed. Would that take a while? It shouldn’t if it’s getting emptied regularly enough. UniGames has a system where all $10 and larger are noted down as they happen, so when they’re emptied you can check the number against the log. We can just count the notes too. We could set up the notebook to have columns for $5/10/20 and a column for a signature. Let’s get that soonish so we can talk about it at CCC training. Yaaay.


5.	Writing Comp

Do we want to do a scary story writing competition? We’re probably not having a Halloween party so this might be nice. Who wants to be on the taskforce? I can. Yaaay. We can have the competition at the end of semester, or after study break so people can have time to write.
Shall we have any specific rules? Like anything we don’t want people to write? Potentially. That can be discussed later.
Also let’s have a word limit, please. Nobody wants to read fifteen 10k+ slowburn Slenderman coffeeshop AU. We can have two categories: a 1000 word upper limit category, and a two-sentence scary story category.
How will we have this done? Let’s not have people post things publicly because people will shitpost. Also people aren’t all okay with seeing horror. We can have people send submissions to Toby, and we can have our own rules for what we censor. Hooray for censorship!
Prizes? We have some books and spare comic boos from charity vigil we could use.  Or we can have a prize where we add [an amount] to someone’s fridgebook account.


6.	Events

Halloween party isn’t going to work out. We can’t get the grant we’d hoped for now that Byrnleigh’s unavailable. We can’t find anywhere cheap and available at short notice. This is okay, there will be other events. We can have a back-to-uni event next year, maybe.
Screening for Life. That’s a thing, please come. If you don’t like Tim Burton, come to support the author who’s getting royalties. And to support charity~
Any other events people want to do?
Someone needs to make the event for UniSFA goes to the talk thing. Hey here’s Jake, he’s doing honours maybe. But is he doing his action item and making an event for this talk thing? No. He takes out his phone and starts doing that.


7.	Camp

Toby wants a Monday camp meeting to rework the itinerary. It’s last minute so it’s fine if people can’t make it, but if there’s something you want in the itinerary then let Toby know. Part of the problem is that the itinerary is barebones. It can be changed up changed to the date, Toby wants to be sure that there are fun, original events on there.


8.	UniSFAst

We need to set up voting for hair colours. Brooke and I both want new hair colours before the relay.
We can make a Facebook event, separate people post about themselves and say what hair colours they’re comfortable with or else they can let people go crazy. And we can have the waifu of the week board devoted to hair colours now as well. Brooke and I can bring in physical pictures of ourselves to have next tot he tally for hair colour.
We will accept hair dye money in the clubroom, people pay like a $1 a vote for a particular hair colour. It will go in the relay tin, directly to relay for life.
Relay is a week! Hound your family and close friends for money, shake the battle tin in the clubroom it is now in UniGames.
Do we want to wear costumes? There is a onesie hour, at like 1am when it will be cold. Tell people to dress warm cos we’ll be out all night. We can wear costumes anyway. There’s a prize for best-dressed team we could potentially win that if we all band together.
Jono, please post all those categories up for grabs on the group page to get people hype. And we can do very well. Let’s all push to dress up.


9.	Shirts

Delegated to Steven, because he has connections. He’ll get back to Jono, Jono is chasing him up.


10.	Screenings

Monday is AtLA with Tim.
Tuesday is Young Justice with Nat.
Wednesday is a Horror Game of some sort with Toby.
Thursday is Nostalgia Screening with Cat/Marlea.
Friday is Monkey with James if people like it.


11.	General Business

We know basically who has not been scrambling the locks, someone talk to them? Okay


Finish: 2:41pm



Action Items



Everyone - Shake the Relay for Life tin in the clubroom; Vote for hair colours.

Toby - Hi Toby.

Leah - Do your best with your thesis.

Corin - Think of some rules/guidelines for the creepypasta writing competition; Dye your hair according to the whims of UniSFA.

Tim - Make a notebook for people to note down the number of notes in the moneybox.

Brooke - Dye your hair according to the whims of UniSFA.

Marlea - Work on Charity Vigil video.

Jake - Make an event for that talk about GoT and medieval history.

Jono - Run the Screening for Life; Get people hype for Relay; Liaise with Steven about shirts.

Patrick - Hi Patrick.


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Have a great day today, everyone!

Corin Rowell
UniSFA Secretary, 2016 ⋐(ల◕◡◕ల)⋑
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