From corin.rowell at me.com Thu Sep 1 21:10:56 2016 From: corin.rowell at me.com (Corin Rowell) Date: Thu, 01 Sep 2016 21:10:56 +0800 Subject: [Unisfa] UniSFA Meeting Agenda 02/09/16 Message-ID: <1C16F436-7353-46B9-93E1-1CE5BA2DEF48@me.com> Hey everyone~ This email is coming out now because the actual meeting and agenda were only just now organised (our lovely president has been busy with assignments this week). But there is a Committee Meeting tomorrow (Friday) at 2pm in the UniSFA Clubroom. The agenda is as follows: - Committee Reports - Last Week's Action Items - Camp - Events - Unisfast - Shirts??? - New Money System and CCC - Maybe we should get some fridge shelves, I guess - Book Buy/Library Day - Screenings for Next Week - Book Theme Set Up - Captain Business Corin Rowell UniSFA Secretary, 2016 -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20160901/f0774939/attachment.htm From corin.rowell at me.com Mon Sep 5 14:37:15 2016 From: corin.rowell at me.com (Corin Rowell) Date: Mon, 05 Sep 2016 14:37:15 +0800 Subject: [Unisfa] UniSFA Committee Meeting Minutes 02/09/16 Message-ID: <0520D649-7192-4853-B2D1-3DF2F129211C@me.com> Hey everyone~ Weather?s getting good, I know I?m glad about that. And because I have a midsem exam today let me say ?good luck? to everyone else with exams and assignments! Things For Your Eyes - Our new book theme of the while is ?Australian Writers?! If you have a book by an Australian writer that you want to recommend or talk about then send in a suggestion or review that we can put up in the clubroom~ - Sponsor Crawl is this Saturday! At 11am, meet at the Perth Cactus and join us as we visit all our sponsors and take advantage of our discounts. Here is the event if you?re interested: https://www.facebook.com/events/1254980487845975/ Screenings For This Week Monday - ATLA with Tim Tuesday - DC Animated Movies with Nat Wednesday - Wynona Earp with Marlea Thursday - Free! Friday - Sonic Boom: Animated Series with Corin And with that, onto the minutes from our committee meeting! UniSFA Committee Meeting 02/09/16 Attending: Leah Chappell, Marlea Evans, Patrick Mitchell, Tim Haig, Jono Astbury, Corin Rowell Absences: Toby Joske, Jake Alexander Agenda - Committee Reports - Last Week's Action Items - Camp - Events - UniSFAst - Shirts - New Money System and CCC - Maybe we should get some fridge shelves, I guess - Book Buy/Library Day - Screenings For Next Week - Book Theme Set Up - Captain Business Begin: 2:06 pm 1. Committee Reports President Toby?s late but she did some things and she?s cool. Vice President *screaming (again)* Secretary I updated the clubroom rules and dooring policy as per our discussions, they're up on the FB page if anyone has comments. They can be printed off when people approve them. Also I made the Book Theme of the While sign and got Fresher Leah to print it off for me, thank you Fresher Leah. Treasurer We?ve already broken the money box, Tim has fixed it though. But yes the money box is a thing. It?s gone well so far but there was one hiccup where we briefly used the LARP money box instead. That money will get sorted at some point. Guild is doing a new thing to look at how much money we got, the first time Tim did it he made a mistake and it said we have no money. But when he stopped panicking he found out that we do in fact have money. Librarian Brooke has been talking to Kasey and today was a mess of running around arranging a meeting, so Brooke will talk to her next week. She has been adding donations to our library and keeping the shelves neat. Slowly adding books to book-buy list. Brooke then runs out, answering a phone call. Fresher Rep Marlea has finished the camp menu. The budget for that is still needed but she?s done a roster with everyone who?s cooking. Marlea?s dying of death. OCM Report - Jake Where?s Jake? Who knows? Jono assures me that Jake did things. OCM Report - Jono Jono did the camp attendee info pack which just needs to be sorted a bit more. The camp meeting was good. He?s trying to follow up on shirts, will probably have to call them because they?re not responding to his emails. The JJBA screening is over, and Jono is less busy now so he can organise screening events again. He will look into fundraising movies. Pok?mon Go is happening tomorrow, that?ll be fun. OCM Report - Patrick Umm. Ummm. UMMMMMMMMM. Camp EMP is filled out, that needs to be sent out to Kasey (he will run through it with Kasey as well). Will go to events after this, and talk to her about things some time. Put a hold on Charity Vigil stuff, but has a meeting next week. That has been consuming Pat?s time. 2. Last Week?s Action Items Brooke asked Jake about emailing sponsors, but they haven?t done that yet. Jono says ?dangit!? loudly, he hasn?t made the CCC fridge page. Leah asks Jono to do the Committee Fridge page too, he will let Toby know he?s got this this. He will find out about fundraising shit at the next meeting. 3. Camp Patrick gives a peace sign. Are they getting through the documents Leah put into the chat? Pat?s pretty sure, but read out what the docs are so he can be sure. Camp EMP draft, done. Sign-up form, done. Risk management, done but may need to be changed based on how we do swimming. Menu, done. Floor plan, done. Camp attendee pack, done. Rosters, done. Okay cool. If Leah gives Pat a USB, can she get those docs to have on hand for future? Yes. There?s still stuff to get done and tweak, but yeah definitely. Oh shit did we fill out the wrong EMP? I?m? sure Kasey will say something. The EMPs are basically the same as the one we got muddled, but there is some extra stuff that may need to be added. Pat can do this, we have his back. It sounds like he?s pretty on top of everything anyhow. Will we have fun at camp? One person says no, but another person loudly says yeah! We should start advertising camp as soon as the EMP is in. Did Leah forward someone the emails she sent to Lesch about booking? Or did she just think about doing that? ???? 4. Events Pok?mon Go is a thing, meet at the clubroom tomorrow at 11, go to King?s Park, Go some Pok?mons, come back, watch movies. Minor event, easy times. Patrick runs to UniPrint. Bye, Pat. Is the event for Hobbit?s Picnic done? No not yet. Jono can do that. Yay cool. It?s on the 1st of October, we?ll start at 11 in Kings Park. It?s been pushed back to be after Charity Vigil. Halloween event? Brooke meant to meet with Kasey today but couldn?t, she?s meeting her on Monday to sort out security and then work on the EMP. Brooke?s got this, good Brooke. Leah hasn?t done anything for the LARP, she will probably do stuff next week when she has okay internet. 5. UniSFAst We have a good number of people now! We have like, maybe 12 people on the team. Jono struggles to find the bookmark for the site to count how many team members we have. We have thirteen people! Nearly a full team, we can only accept one more person. He will organise a FB post and maybe training (we all groan). He will call the Windsor as well to organise/ask about a charity movie night with them. He also needs to organise other fundraising things. Sausage sizzle! Also hounding friends/families. Any ideas for fundraising? We have the battletin. We could, if we have enough leftover prizes/doubles, maybe hold a charity auction. Spooky crafternoon, charge gold coin (optional) to Relay for Life. Jono?s super happy with team size, good job everyone. 6. Shirts They?re being bad. Jono will call them this week. The fabric printers called Jono! They are on top of stuff, they?re quoting for the ragline shirts. Maybe $12.50 for the shirt $6.50 for the print. Okay so we?re going for black torso white sleeves white lettering, maybe sell them for around twenty-something I don?t know. 7. New Money System and CCC The new money system is going fairly well, it?s nice to be able to split money fairly easily. Aside from that minor wrong-box hiccup it seems to be going fine. What?ll we do with the big notes? Tim thinks that he can just take them out of the box every week, that may be a good idea. Okay, when Tim is in he will check the money box for big notes. Has anyone here gotten the box out in the morning? Yes. But that was the LARP box. So where is the key to the money box? We can put the key on the chain of keys, so it?s like super secure please lock the money box when putting it away. The CCC form stuff is put up online and we?re going over it. In a couple weeks, we should potentially add more if the money system is going well, which it seems to be. 8. Fridge Shelves The way the freezer is now, it is so easy for these individual pies to get messed up and looking unappetising. Perhaps we can get some boxes to keep pies and things in? May be hard to find things like that, though. The way this is now, it is very difficult to keep neat and organised and easy to find things you want. Maybe we can look for shelves? If we keep them in big boxes they originally come in they wouldn?t fit in the fridge. Eh fuck it, we can just keep this in mind if a solution ever comes up in future. 9. Book Buy/Library Days Brooke wasn?t involved in planning book day, but will do a library day after the book buy. Should we start organising the library day soon? The book buy is the same day as Roleplay for Life, we can potentially have a library day on the next day (Sunday) or the weekend after. Brooke thinks it?d be better to do it sooner and get it all done. Library training day? Brooke would like to do that at some point. Tenancy keeps saying they will reorganise storage spaces, they are just waiting on something before saying we can have books in cupboards. We may potentially move the books out of the clubroom now after the book buy and then potentially move the books again if they?re reallocated. Hopefully we?ll already know by the book buy if we have different cupboards, though. Then we just need to move the drinks and Wii U, and we can shift the books. The Sunday the day after the book buy is now a library day. Sweet. Brooke hasn?t had many requests for books this book buy. She will contact Reggie to see if there are any books still to buy which weren?t bought last time. 10. Screenings For Next Week Nat wants to do Animated DC on Tuesday. I?m screening Sonic Boom on Friday. Tim is doing ATLA on Monday. Winona Earp on Wednesday. What about Thursday? What shall we have on Thursday? Something usually pops up, someone can take that day. Is Natasha an admin on the Screenings page? We think so, but we can double check. Are there any screenings people have wanted to do which we?ve been putting off? A craft day or a book night? We can ask if Jake and/or Ed want to have a book nerds based on Australian Writers. But it may be nice to have a spare day if people want to screen their own thing. Yeah, let?s do that. 11. Book Theme Set-Up This was done. Just need to change over the reviews and bully people to review things. Theme is: Australian Writers! 12. Captain Business New clubroom rules are up on committee page for people to check over, then they and the dooring policy can be printed off and laminated. Go look at that. Finish: 2:55 pm Action Items Everyone - Look at the updated clubroom rules and say if you like them or want to change them; Think of some fundraising ideas for Relay for Life. Toby - Hi Toby. Leah - Do LARP things. Corin - Do well on your Mandarin midsem. Tim - Start checking the money box to see if there are big notes you need to take away. Brooke - Contact Reggie to find out about any books that weren?t bought last book buy which we should buy this time; Hold the library day; Talk to Kasey about the Halloween event; With Jake, email sponsors about potential reviews for our Australian Writers book theme. Marlea - You probably have Camp things to do. Jake - With Brooke, email sponsors about potential reviews for our Australian Writers book theme. Jono - Organise training for Relay for Life; Call the Windsor and see about organising a charity screening; Hold the Pok?mon Go event; Make event for Hobbits Picnic; Fridge pages. Patrick - Check the camp EMP and see if it?s the right one or if it needs changed. ?????????????????????????? Have a great day today, everyone! Corin Rowell UniSFA Secretary, 2016 ??(????)?? -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20160905/3942c260/attachment-0001.htm From corin.rowell at me.com Wed Sep 7 13:41:38 2016 From: corin.rowell at me.com (Corin Rowell) Date: Wed, 07 Sep 2016 13:41:38 +0800 Subject: [Unisfa] UniSFA Meeting Agenda 09/09/16 Message-ID: Hey everyone~ There will be a committee meeting in the UniSFA Clubroom this Friday at 2pm, feel free to come along. Agenda is as follows: - Committee Reports - Last Week?s Action Items - CCC Forms and Rule Changes - Events - UniSFAst Fundraising - Camp - Shirts - Money System - Screenings - Sir Business Thanks! Corin Rowell UniSFA Secretary, 2016 (???????????) From corin.rowell at me.com Tue Sep 13 19:11:31 2016 From: corin.rowell at me.com (Corin Rowell) Date: Tue, 13 Sep 2016 19:11:31 +0800 Subject: [Unisfa] UniSFA Committee Meeting Minutes 09/09/16 Message-ID: <1B392A17-C344-44C7-8F5D-3DF13D908A2F@me.com> Hi everyone~ Sorry the minutes are late this week, I was sick all weekend. I hope everyone else is keeping healthy! Things For Your Eyes: - There is a busy bee this Saturday, the 17th of September. If you have time, please come along to help us make the clubroom and communal areas in Cameron Hall a nice and clean environment you actually want to visit! - The 24th of September this year is Charity Vigil and we will be raising money for the Black Dog Institute (http://www.blackdoginstitute.org.au/ ). Come and spend the night in Cameron Hall, stay up all night doing fun activities, and donate some money to a good cause! We hope to see you there~ https://www.facebook.com/events/1776156302627689/ Screenings for (the rest of) this week: Wednesday - Wynona Earp with Marlea Thursday - Doctor Horrible with Marlea and Tom Friday - UniSFA Plays: Everybody?s Gone To The Rapture with Toby And with that, onto the minutes. UniSFA Committee Meeting 09/09/16 Attending: Toby Joske, Leah Chappell, Corin Rowell, Tim Haig, Brooke Judson, Marlea Evans, Jake Alexander, Jono Astbury, Patrick Mitchell Agenda - Committee Reports - Last Week?s Action Items - CCC Forms and Rule Changes - Events - UniSFAst Fundraising - Camp - Shirts - Money System - Screenings - Sir Business Begin: 2:07 pm 1. Committee Reports President Lots of stuff got done. Toby went to Pok?mon Go, it was fun. We got so many nerds to go outdoors, whats up with that? Camp stuff?s going on. Someone put a stack of books up on the display, and got some reviews, changed the waifu of the week board. Yup. Vice President *general screening* On top of general screaming, Leah updated the screenings board and tried to get the LARP EMP in but the website?s fucking up. She?ll keep trying over the weekend. If it?s not fixed, she?ll go talk to Kasey about it. Screened Fateful Findings with Nat, that was nice. Secretary I?m sick. Yup. My dad gave me his horrible cold. So I didn?t do too much, but I am screening Sonic Boom tonight. Yiff. Treasurer Time is starting to get the plague. A:tLA screening is going well, he?s running that with other Tim. They seem to be going at about half a book per week. He has done some money stuff, it?s going well. Needs to get money out for for the Sponsor Crawl as well. Librarian Brooke put away books, but she needs help to get the graphic novels onto the system. She did some things with the Byrnleigh but that?s closed down now so the work is useless. Got a book buy list for the Sponsor Crawl. Fresher Rep Marlea had a very bad week and is dead. Did she do stuff? Yes, she went to Pok?mon Go, that was fun. Postponed screening. Is doing charity vigil stuff. OCM Report - Jake Jake is sorry for missing last week, he was dead. He has detoxed off sugar. Apparently we should all get off sugar (you?re not the boss of me, Jake). And the Byrnleigh closed. OCM Report - Diet Jono, low sugar low caffeine Jono got the new fridge pages printed and laminated, they look nice. He was in charge of Pok?mon Go, herded the cats that are our members through the city that was good. Relay stuff? And shirts. Yes. He will talk about those later OCM Report - Patrick Camp thing was submitted to kasey (whoo clap clap) and now Pat says: ?Please give me copies of: RSA, first aid, and all the other relevant camp-related certificates he's been asking for.? Shall people scan and send it? Will it be easier to have a folder on dropbox? Either way, Patrick needs it please get it to him asap. He has an online course for food prep and will share that today. He thought he had a meeting with Kasey but that?s apparently not until next week. Event organiser is now Brooke, so he'll update the EMP to have her name on there. Charity Vigil stuff is being done, that was put on hold cos of camp sorry. He?s going to a meeting for that this afternoon. 2. Last Week?s Action Items Toby needs to look up updated clubroom rules. I did well on mandarin! Yaaay~ Yep cool. 3. CCC Forms and Rule Changes Are we putting any clubroom rules into the CCC forms? Has Jake put in the comments to the form? Some of them. Jake can finalise that form. Easy. 4. Events Lots of events. Sponsor Crawl is tomorrow. Brooke?s got a list of books, Tim?s going to get money out. This starts at 11. Where shall we go for food? Pancakes? Somewhere else? Pancakes is a sit-down place we can all fit into. So, probably pancakes. Is brooke set for the bookbuy? If anyone wants to add anything, let her know. Library day. Move the books? Nah. Charity vigil!! 25th September! We need someone else on the subcommittee because Patrick?s doing camp work. If someone can do work in terms of itineraries and junk that?ll be good. Patrick can tell people what needs to be done. Toby can do that. Toby wants to do most of the work now for charity vigil. What shall we do for the charity vigil? What do! Normally we do screenings, we?d like ways to incorporate that into raising money. Maybe we can have something like Mario Maker where people play games and can give money to play or to pick a level they?ve made. Ideally we can make a roster of people to be here, as well. We?ve done things in the past like bidding on what movies to show, Leah likes the idea of bidding to do some things over other things. Like last charity vigil did a dramatic reading of Star Wars with people bidding to read certain characters. The thing with movies though is that it gives us a limited thing we can bid on. We can do tv shows, they have a shorter run time so more bidding. Last time we did UniSFA dares. Who remembers those? Nobody. What happens there is you have committee/other people who are willing to do dares for money. That worked out well for last time. But it?s hard to get that officially approved, and you never know if people are actually peer-pressured in that sort of game. Maybe karaoke? Potentially. Social games like Drawful? Possibly something like that. Someone says they don?t want activities to take over the whole room. Other people disagree. We can be a chill space, people bidding for movies or tv episodes. Would Marlea like to put a list of tv shows together? Maybe a couple of movies for later past midnight when people want to chill some more. What about a story-heavy game with people bidding on options? Old-school guitar hero where people pay a gold coin to play a song? Let?s make a roster/guide of what to do throughout the night and people can say when they?re free and come in. Maybe we can have coffee/tea available for a silver coin as well? Yeah okay sure. Will fridge sales get donated? Yes. Okay cool. In previous years there have been bake-sales. Can we ask people if they want to donate baked goods? No, we?re not allowed. What about store-bought cookies and things? Okay sure. Good ideas. Can pat bring it up at the meeting that nobody else can go to? Thanks, Pat. Halloween party. So the Byrnleigh closed! Fuck. Brooke can ask Kasey for any alternatives. Oh, Annique has connections to the hockey club! Wweet, look into that! Oh, but then catering may be a problem. Part of the appeal of Tav/Byrnleigh is that people can buy drinks. But this place is licensed? We could aslo potentially sue wherever UCC ends up going for their anniversary thing. Keep an eye out for that. 5. UniSFAst Fundraising *croaky whoo* Jono called up the Windsor to ask about how they do business for charity screenings. It?s not as cool as he thought because we have to pay to source films they?re not screening so we?re restricted to what they?re showing. Maybe the Miss Peregrine movie? I hiss. So how it works there is we do a group booking, get cheap tickets, charge more for our members to come, and profits goes to the relay. If we charge $18/20, we get profit. The minimum group size is like 10 or something. Unfortunately with regular group bookings, the cinema would be open to the public as well. We can also provide food. Maybe do a raffle where number the tickets or something to encourage attendance. Also we can get the relay tin and shake it at the general public. We need to decide on a date, Jono will look at the calendar. Can he just go ahead and organise that? Sure! Lets do a sausage sizzle! Jake sounds enthusiastic. Jono can organise that. Jono made a relay team Facebook group (needs more Sonic the Hedgehog memes) and will organise training. He wants to go to Jacob?s Ladder because it?s nice and done-up. Can we do screenings in lecture rooms? Yeah, for free. We can do that around the sausage sizzle maybe. 6. Camp Toby and Pat and Brooke are on the official EMP as organisers, but we still need a team effort from everyone. Exemptions if you?re busy with a thesis or not going to be at the camp. We agreed to put in effort to running a camp, so everyone please help with the camp. We need ideas for activities to do there. So far, idea for the theme is having a sorting on the first night into a house. Then a lowkey competition which has no real bearing on anything. Maybe last night can be a big costume happy. But does require people to bring costume party. Maybe we can have different costume categories, like best jeans, so not everyone needs a costume. And winning the prize gets you points to your house. What are the houses? Hufflepuff, Baratheon, Star Wars, and Toby. Toby? Toby is up for debate. Can we have some ideas for games? Jono suggests a game where you throw a ball, catch the ball, and throw it again. Toby is confused by this concept. LARP? Quidditch? Jake is very :\ about quidditch, he says nobody really wants to play it. Marlea disagrees, she says it?s easy to set up especially if we already have noodles form the LARP. There?s going to be a quiz night. Jake is excited! He can do that with Toby and Marlea. Leah likes themed screening nights. Yeah. We can have a big screening on the final night. We just want something lowkey people can go to if they don?t want to do the other big activities. Discussion panels? Frames is keen to get this sorta thing off the ground. Maybe like a book club or people discussing things. Maybe also things like that that involve participation. Maybe people bring stuff they?re written and read it out! Like creepypastas! The pieces would need to be short for time constraints but that could be fun. Let?s all think of fun ideas for camp activities! 7. Shirts Does Jono need to order shirts? We?ve got pricing. Shall we order a bunch of shirts in advance, or order them as people want them? Let?s get peoples? orders first. We can post about the design/colours/etc and maybe make a post asking what size they want. Or should we take actual orders? Yeah maybe we can have a document where we note down what people have ordered and also we?ll need a place to keep money from the shirt orders. 8. Money System It?s going well. The only problem is the box tends to get full of change and its hard to get the notes in when it?s full. Do we have another box we can maybe empty the notes into? Yes, but it doesn?t lock. Maybe just have Tim regularly taking money out of the moneybox when he?s in the clubroom. But yeah it?s going fine, things are easy. Should we add another CCC since the money system?s going so well? Why? We already have eight? Well lets think about it next week, see if there?s an issue with times when the room isn?t open or something. 9. Screenings Nat?s wants Tuesdays permanently for young justice. Thursday is free. Is it Dr Horrible? Marlea is doing that, okay cool. Friday will be free if someone wants it. 10. Sir Business We need to talk about what Leah posted in the committee page. There was an issue but it has been talked about. We do need an official policy though for how to deal with complaints so that they are shared with the rest of committee and dealt with. Maybe when you get a complaint, post about it on the committee page so we can discuss it? Perhaps we can have a complaint policy written up like the dooring policy? Hmmm? Finish: 3:02pm Action Items Everyone - Send camp things to Patrick; Say when/if you?re available for Charity Vigil; Think of things to do at Camp. Toby - Organise things for the Charity Vigil; Follow up on storage reallocation; Talk to Frames about discussion panels at camp; see if Nat wants to swap screening days. Tim - Think of a place to keep money from shirt orders. Brooke - Look into alternative locations for the Halloween Party. Marlea - Make charity vigil draft roster. Jake - Finalise CCC Form. Jono - Organise a fundraising-screening at the Windsor; Also look into organising a sausage sizzle; And maybe also look into training for the relay itself; Make posts about shirts. Patrick - Attend meeting about Charity Vigil. ?????????????????????????? Have a great day today, everyone! Corin Rowell UniSFA Secretary, 2016 (????)????? -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20160913/aa4d377d/attachment-0001.htm From corin.rowell at me.com Wed Sep 14 18:04:13 2016 From: corin.rowell at me.com (Corin Rowell) Date: Wed, 14 Sep 2016 18:04:13 +0800 Subject: [Unisfa] UniSFA Meeting Agenda 16/09/16 Message-ID: <9AB03432-61D3-4C42-B2FC-1C85652DEB0B@me.com> Hey everyone~ So there will be a committee meeting in the UniSFA Clubroom this Friday at 2pm. Agenda is as follows: Committee Reports Last Week's Action Items Events - Camp - Charity Vigil - Halloween Party - LARP - Hobbit's Picnic Busy Bee/Tenancy Relay for Life Soc Meeting Info Screenings Mr Business Feel free to come along! Corin Rowell UniSFA Secretary, 2016 ?(?????)? -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20160914/92546e6d/attachment.htm From corin.rowell at me.com Wed Sep 21 14:19:15 2016 From: corin.rowell at me.com (Corin Rowell) Date: Wed, 21 Sep 2016 14:19:15 +0800 Subject: [Unisfa] UniSFA Committee Meeting Minutes 16/09/16 Message-ID: <0A03EF24-E26A-46A6-BF6B-9B34E8B7F225@me.com> Hey everyone~ Thank you to Jono, who very kindly took the minutes for this meeting when I was sick. I apologise for being so late to email them out, my excuse is that I am still reasonably sick. Things For Your Eyes - Charity Vigil! This Satuday the 24th of September is the Cameron Hall Charity Vigil. Come along to Cameron Hall to spend the night doing fun activities and raising money for the Black Dog Institute. It runs from 5pm to 11am, I hope to see you there! https://www.facebook.com/events/537447946444865/ - Hobbit?s Picnic! On Saturday, October 1st, we are having our Hobbit?s picnic to celebrate Bilbo Baggins? birthday. UniSFA will provide some food and drink but not much so you are highly encouraged to bring your own. It?s what Bilbo would want, after all. Come to the Pioneer Women?s Memorial at 11am to 1pm~ https://www.facebook.com/events/303855006641258/ And with that, onto the minutes: UniSFA Committee Meeting, 16/09/16 Attending ? Toby, Tim, Jono, Leah, Marlea Apologies ? Corin Sin Bin ? Brooke, Jake Meeting open at 2:09pm Committee Reports President?s Report ? Just came from cam hall logo meeting o We?re looking at green or magenta or purple o Getting looked at tenancy tomorrow ? Went to SOC meeting, found out some things ? Went to Sponsor Crawl, we sure did that and bought some things ? Made the Waifu poll for villains you want to set on fire ? Have a screening tonight, should be neato Vice President?s Report ? Screaming endlessly ? Tried to submit EMP for LARP but website is bad ? Cleaned up the whiteboard ? Worked a lot on thesis, making good progress o Still have to write two 4000 word essays Treasurer?s Report ? Did some money stuff ? Unfortunately slept through sponsor crawl ? Organising fridge run for next week Secretary?s Report ? There?s no time for jokes about Corin being sick in Toby?s courtroom Librarian?s Support ? Brooke is in the SIN BIN for not being here Fresher Rep?s Report ? Made the charity vigil roster and posted it ? Had to cancel Dr Horrible screening because of work ? Sponsor Crawl was good ? Fresher are very fresh (somehow?) o Must be doing a good job OCM Report ? Patrick ? Hello! ? Had camp meeting, went well. Kasey is better than most people and is delightful and we love her ? Editing EMP junk and finalising documentation based on Kasey?s advice o Have another meeting with her net week ? Charity Vigil meeting went well o Got sponsor stuff, Varsity gave good stuff and was friendly o Volunteering and Tav have been great to ? Very busy with uni as well OCM Report ? Jake ? Doubly so in the SIN BIN, forever shamed, 300% fired. OCM Report ? Jono ? Went to Sponsor Crawl and took another amazing group selfie ? I?m screming about shirts they are too expensive ? Sort of organised Relay Team running training so COME ALONG ON SUNDAY FOR SOME RUN TIMES! Last Week's Action Items ? Everyone - Send camp things to Patrick; Say when/if you?re available for Charity Vigil; Think of things to do at Camp. o Still need a bunch of stuff. RSA?s, First Aid?s etc. ? Toby - Organise things for the Charity Vigil; Follow up on storage reallocation; Talk to Frames about discussion panels at camp; see if Nat wants to swap screening days. o Storage: All cupboard we have all our cupboards with stuff in them except the one in loft. We are not getting guild emails. Toby to follow up on that ? Tim - Think of a place to keep money from shirt orders. ? Brooke - Look into alternative locations for the Halloween Party. ? Marlea - Make charity vigil draft roster. ? Jake - Finalise CCC Form. ? Jono - Organise a fundraising-screening at the Windsor; Also look into organising a sausage sizzle; And maybe also look into training for the relay itself; Make posts about shirts. ? Patrick - Attend meeting about Charity Vigil. Events Camp ? Brooke can?t be event organiser ? We need someone else to do that. Tim or Jake (Probably Tim) o Leah could do it if she wanted but she hella busy so probably Tim ? Please continue to brainstorm idea for activities on camp, Patrick to put out another touched up itinerary for activities. Charity Vigil ? Marlea is working on roster of when people are free but we would also like suggestions for activities. Need to work out what stuff to bring in for said activities. Halloween Party ? Brooke is not here. Byrnleigh is Burn-ly. We need a new location o Suggestions, The Aviary, above the Perth underground station. The Cheeky Sparrow. A bar Toby has visibly seen with her eyes but can?t remember the name of in Shenton Park (Edit: The Unicorn Bar) o Action item: Tav party submittee to look into venues LARP ? Leah tried to make a meeting but it flopped. ? EMP is easy to submit ? It?s going to be easy to organise so no worries ? Everything?s fine Hobbit?s Picnic ? Food, we budget to bring Turkish bread, dips, drinks ? Very easy, UniSFAns bring other food Busy Bee/Tenancy ? Both of these are on tomorrow (Saturday 17th September) ? Everyone please come and clean ? Might do a library day after the busy bee Relay For Life ? We have a tin please put money in it o When people are buying stuff encourage people to put their change in the tin. And maybe just shake it around a bit in their faces but in a nice way. ? There is a Cameron Hall Group Page o Jono to make proper events for training ? Charity Screening o Want to go and watch Miss Peregrine?s Home for Perculiar Children at the Windsor. Jono to do EMP and organise this further. Looking at doing it on the weekend before Relay ? Relay is doing a thing were the team doing the most interesting fundraising ideas gets their donations matched to $400. Can do this up to the 30th of October. o We could Auction off people?s hair colour. Actually this is a great idea let?s do this ? Make an event, someone o Art competition. Pay to vote and to enter o Wanky Review competition. Pay to vote. o UniSFA Does Desert Bus (or some equally bad game) for Charity o Something to do with Karaoke ? Please do more Personal Fundraising. ? Jono to get Battle Tin or some other Relay captain to do that. SOC Meeting Info ? Please don?t do more bake sales they say ? A lot of stuff about end of year club handovers o A handover guide should be coming out soon o We should make a timeline of events throughout the year o Also should make a document of things that are working well and things that need improving. ? Mostly things we?ve already been doing ? They are doing SOC awards. Best Club and Most Inclusive Event o We should apply because we?re the best club in the world, no exceptions ? There?s an equipment and decorations hiring service via the guild which we could use. Screenings for Next Week ? Monday ? ATLA with Tim ? Tuesday - Young Justice with Natasha ? Wednesday ? ? Thursday ? Dr Horrible with Marlea ? Friday ? Something with Toby Mr Business ? Idea: Change Screenings to Screamings in October ? Should we do Screenings in Study Break? Yes. o Can do long marathons o 2 days of Stranger Things? o If anyone wants to screen things in Study Break let us know ? Leah wants a formal system of dealing with complaints o Like to be able to deal with anonymous complaints o Like to be able to deal with a singular member of committee and the subject of the complaint o Should be formal and accessible and up with the dooring problem o Do we write down every complaint? Good to have records but keeping things from blowing out is also important o Dropbox is to be used for keeping current list of complaints o For now, if you receive a complaint try to help them yourself if they want to remain anonymous or bring to President Toby. ? We should have a CCC training day o Someone yell at Jake to get the CCC info form done o We can do a training session next weekend if forms are done by then. ? Reminder: TAKE OUT YOUR RUBBISH WOW! Meeting Closed at 2:56pm Action Items ? Everyone - Send camp things to Patrick; Think of things to do at Camp; Think of fundraising idea for Relay (see above); Post pics of fun club stuff to group page. ? Toby - Organise things for the Charity Vigil; Talk to Frames about discussion panels at camp; Check Tenancy Reallocation; Yell at Brooke; Post and ask Relay team for fundraising activities; Make post about trash. ? Tim ? Do fridge run. ? Brooke - Look into alternative locations for the Halloween Party (Continued) ? Marlea ? Continue on Charity Vigil things; Bring camera to everything for sic pics. ? Jake - Finalise CCC Form. Get Good at being at meetings. ? Jono - Organise a fundraising-screening at the Windsor; Look into organising a sausage sizzle; Make Facebook event for Relay training; Battle Tin; Make posts about shirts. ? Patrick ? Continue Charity Vigil and Camp stuff. ?????????????????????????? Have a great day today, everyone! Corin Rowell UniSFA Secretary, 2016 (????) -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20160921/4821b84d/attachment-0001.htm From corin.rowell at me.com Wed Sep 21 14:30:21 2016 From: corin.rowell at me.com (Corin Rowell) Date: Wed, 21 Sep 2016 14:30:21 +0800 Subject: [Unisfa] UniSFA Meeting Agenda 23/09/16 Message-ID: <3CD024D9-42E4-4BD0-9749-57431ACFA4CB@me.com> Hey everyone~ There will be a committee meeting in the UniSFA Clubroom this Friday at 1:30pm. The agenda is as follows: - Committee Reports - Last Week's Action Items - Events - Damaged Books - UniSFAst - Shirts - Screenings - Queen Business I hope to see you there! Corin Rowell UniSFA Secretary, 2016 (??????) -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20160921/2cb816a6/attachment.htm From corin.rowell at me.com Mon Sep 26 11:32:15 2016 From: corin.rowell at me.com (Corin Rowell) Date: Mon, 26 Sep 2016 11:32:15 +0800 Subject: [Unisfa] UniSFA Committee Meeting Minutes 23/09/16 Message-ID: <56C1B8F4-7E4A-4DB2-942D-894F28AD8012@me.com> Hey everyone~ It?s Study Week, so if you?re studying I hope you have a productive time! Things For Your Eyes: - Hobbit?s Picnic! This Saturday, October 1st, we are having our Hobbit?s Picnic to celebrate Bilbo Baggins? birthday. UniSFA will provide some food and drink but not much so you are highly encouraged to bring your own. It?s what Bilbo would want, after all. Come to the Pioneer Women?s Memorial at 11am to 1pm~ https://www.facebook.com/events/303855006641258/ Screenings This Week: Monday - Carmilla season 3, with Brooke Tuesday - Free Wednesday - All-day nostalgia screening with Cat and Marlea Thursday - Layers of Fear with Toby Firday - Free And with that, onto the minutes: UniSFA Committee Meeting 23/09/16 Attending: Toby Joske, Leah Chappell, Corin Rowell, Tim Haig, Brooke Judson, Marlea Evans, Jake Alexander, Patrick Mitchell, Jono Astbury Agenda - Committee Reports - Last Week's Action Items - Events - Damaged Books - UniSFAst - Shirts - Screenings - Queen Business Begin: 1:36 pm 1. Committee Reports President Toby spent a really long time looking for party venues and she found a lot of place, most too expensive. Went to camp meeting with Tim and Kasey. It?s all fine, but need to change some documents. Camp is going according to plan. Went to a Charity Vigil meeting, doing lots of stuff for that. Started the list of things to screen at the Vigil. Jono uploaded thing to the CCC page and updated the event with/ more info and Toby is trying to plug it more. Just generally getting things done for that. Got Liam to share the LARP Information Event to the group. Been brainstorming Relay fundrasing ideas. Changed some stuff on the board. Made grumpy post to CCC about lock scrambling. We?re not getting tenancy emails, that?s a problem. We had a Busy Bee and vacuumed everything. Also we got a new couch! Yay. We should be getting more couches from Sarah, we will pester Cam to help pick them up with his Ute. The bad news is at the Busy Bee we found mouldy books. It turns out there?s a huge leak over the books. We have buckets out now to try and catch water. Talked to Sarah and we?ll have to send a formal email to tenancy soon. Will bring this up later. Looking into some different ways to tackle action items. Most people won?t read the minutes if they?re at the meeting, Toby will make a post on the Facebook page maybe. Jake got the CCC form done yay, hopefully it'll be finalised tomorrow. Tried to make Relay training, maybe next week. Vice President Last night Leah finished the rough draft of her thesis. We all cheer! Kept trying to submit LARP EMP, still having trouble with site. People say ?just don?t? in regards to submitting it online. The servers are apparently dead, literally dead. Turned up to Young Justice screening, it was great and is now Leah?s fave. Secretary I was sick all week and you are lucky I am even here today so fuck all y?all. But I?m back with some shiny new hearing aid batteries so we?re good. Treasurer Tim has done some money stuff, still needs to sort out taking out money for Charity Vigil. That can probably be done tomorrow. But we?ll also need to have change so we?ll leave a float. Gonna do a Fridge Run today. Will need to get some coffee/tea/raffle tickets for the vigil. Should get that reimbursed maybe? And check to see how many raffle tickets to get. Tim?s been doing an A:tLA screening, that?s doing well. Librarian The library is fucked and Brooke is scared. But her ex is a librarian student and has lots of advice/help. She has talked to all sponsors and gotten prizes, so many prizes. Looked up halloween party stuff. Talked to Blair about an option on KOHA to say when a book is broken and potentially get a list of broken books we need to buy. May update that list soon yay. Fresher Rep Marlea went to a Charity Vigil meeting. Finished Winona Earp screenings, Wednesday is officially free. Has been drowning in assignment. Basically just drowning. OCM Report - Jake Went to the Tenancy Meeting which is basically the worst thing in the world. CCC form is done. The cleanup happened. Yup thats it OCM Report - Jono Hello. Hi I?m Jono. Life got busy when Jono became Johnny Four-Jobs and also WAPA auditions that?re coming up so busybusy. Apart from that, Jono did the EMP for the Screening for Life at the Windsor. That?s submitted. Went to Busy Bee. Helped all three clubs, its good to be a doorlord. Jono also screams about mould. Made a list of books that?re gonna be thrown out. Made an event for running, also did running on Sunday. OCM Report - Patrick There was a camp meeting and charity vigil meeting, Pat missed both. Toby asks Pat to message her the time of next week?s meeting. Aside from meetings, Patrick followed up on things and done relevant progress steps. 2. Last Week?s Action Items Still need to send camp things to Patrick. Has anyone found a place to get cheap RSAs? Online. Also get first aid if you can. These are general things and will need to get done before Camp to help with shifts. And we can organise a group first aid session with guild for cheap. Tim had to think of a place to keep money for shirt orders. His idea is to use a money bag in the large money box. Toby says it sounds good. Marlea still needs an itinerary and who?ll be around for what activity on camp. Nice. 3. Events Charity Vigil is tomorrow and we?re doing lots of things. Jono is helpful and made a post on the CCC page of what media people have and what media people want. Who?s happy to legally obtain things for us? Marlea can. Jono can. Everyone please add to that page by 5:30 tonight and then we can divide up what needs to be obtained and who is willing to obtain things. Then tomorrow if all goes well we can print the page and pin it on the board so people know what they can bid on. Neat. Don?t forget Tim, bring guitar hero games. Toby wants a prize for who shreds hardest at Through The Fire And The Flames. And can someone make a post with all the prizes we have? Who?s got time? Jono has time. He?ll do it during the meeting. Brooke, you know how we put Hatoful Boyfriend off the table? Toby wants to bring it back. People can bid on a pigeon. We may not even play it, but we have the option. Also let?s download the Overwatch dating sim and you can bid on your favourite Overwatcher to romance. Arrive at five so we can set up. Marlea will bring a camera, but she will check that everyone beforehand is okay with being on camera and on the internet. Jono, what?s the date for Screening for Life? 8th of October. Can we put it in the calendar? Yeah, Jono does that. Hobbit?s Picnic. Next week is study break, picnic is on the Saturday. Who?s going? Some hands go up. We need to go buy turkish bread/dip on the day. LARP has briefly been discussed. We?re considering moving the date for that to January. Working on some stuff for that. Party! Halloween Party! Chaos! Help! Tim has looked at Bar 399, it?s a cocktail and wine bar and it?s decent. They don?t have food but you can order food from anyone nearby. It?s fine. A bit small, but it?s free to book out the back room. And there are cocktails. But it is real small. How small? About half the size of UniSFA. That is really small. We may expect about 30 people to turn up? They could conceivably fit. Other places were looked at too, like the Unicorn Bar. They don?t do bookings on Fridays but if Toby recalls we can do Friday or Saturday. It?s kind of an expensive deposit, but it goes straight to food and drinks. We can either do an open bar or make people pay for drinks. If we charge a little more for tickets and make it open bar it might be okay. There can be non-alcoholic drinks too. We?d also need security. But it looks good, it?s a nice size and nearby. Also the decor?s really nice, it?s black and spoopy. If it?s within our budget, that may be a good move. And there are other places Toby wants to email whose prices weren?t on their website. Do you remember that thing in October? A talk about medieval history and Game of Thrones? Toby?d like to do a UniSFA Goes to that. Who wants to make the event? Jake does. He was interested in going anyway. Also, Jake please look into if an EMP is required for taht or not. Stefan?s has a book club apparently, it?d be nice to plug it. Cat wants more book discussions, but nobody is as good at book discussions as Prema. Leah can also help out Cat. I can help out if I?m needed. Anyway, after Charity Vigil someone should make a post plugging the book club. Marlea can do that. 4. Damaged Books This is the worst thing that can happen to a library. The leaks are up above the books. Yeah. At tenancy meeting, Jake found out that there?s a new head of tenancy which is why nothing has been going through. Someone was meant to go meet the new head but because of elections and shit we?re probably going to have to go in ourselves or with some Soc people to get anything done. Or at least through Soc. So we can?t really rely on tenancy. Yeah. Apparently they found white ants in the stairwell, and all leaks seem to come from structural damage in the direction of the white ants. And maybe it?s also related to the broken powerpoints. And the mould is a health/safety issue. And basically, its illegal to have the room with this mould. Water near the powerpoints is dangerous. If they rip down wall to look for termites, it will not be structurally stable. So this room is going to be closed for an extended period of time. Probably very extended. We can?t ignore this problem.We don?t know how much of a response we?ll get, but Jake wants to talk to campus management. Toby wants to be involved, let her know and she?ll go. Another thing is that we?ve already lost hundreds of dollars of books. We need to make an insurance claim. All clubroom assets are insured through Guild so it should be okay. We have photos of mould, and we can take more of puddles and structural damage etc. And we are constitutionally obligated to replace damaged books. We need to make a list of damaged books and start moving books out. 5. UniSFAst Remember how last week we started coming up with ideas for fundraising? How are ideas going? Tim likes the idea of auctioning off hair colour. I like that idea, too. We can have it person by person. Maybe a silent auction over time. Perhaps we can have a team-building hair-dye night a few days before the relay. Auction? Or a dollar per vote? People think an auction is better, encourage people to chip in together. Other people disagree, they think if you have people paying to vote we?ll raise more money. Everyone at once? No, lets do it one every week or so. Maybe a Facebook event page for it. And we can make the waifu of the week board a haircolour of the week board. We?ll see how vigil goes, then later decide on a thing. Toby had the idea of high-stakes Uno. With high-stakes Uno, everyone buys in for ten bucks and the winner takes home whole pool. We can do that, but cut the winning in half and people take home half. No we can?t do that, that is illegal and illegal things are not okay. We could have a smash tournament with a buy-in and a prize, though. If we give Marlea notice, she can get us gamecube controllers. We can make it a joint event with the Curtin smash club? But that?s a lot of effort, we can just have the event for ourself. Okay what date? Everything?s full forever. We can do the 21st of October? Depends when Marlea can get the stuff, though. 6. Shirts Shirts have been on the backburner because the shirt place we went to said ?uhhh?. Double-sided printing is the cost, here. What if we just got the crest with club name on the banner on the back of the shirt? Party in the back. Steven is here and he talks about shirts. Jono wants to know where Panto gets shirts, he will talk to Steven. Toby says to do that and find out shirt details. 7. Screenings The pinned post on Facebook still isn?t getting updated, so each meeting Toby will set whose job it is by cycling through the committee page. So this week is Toby?s turn, then Leah, then Brooke, etc. Events are still the responsibility of whomever?s screenings, let people know this. What screenings next week? Monday is Carmilla season three with Brooke. Tuesday may be Young Justice or may be free. Wednesday is an all-day nostalgia screening with Cat and Marlea. Thursday is Toby doing something. Maybe Layers of Fear? Friday is growing up into a fine young lady. 8. Queen Business Cat still thinks we should have a photo of the Queen in the clubroom because we are Queen land. Doesn?t Joffrey count? No. Let?s get the Queen. Shall we have a CCC training day? Maybe at some point after Vigil to go through koha and other things. Like next Sunday? The one after Hobbit?s Picnic. Oh no wait, that is when Panto Sunday rehearsals start, so people may not all be there. Maybe the actual day of the Hobbit?s Picnic? Potentailly, who knows. Did we figure out what was up with not scrambling the lock codes? No. But we?ll just make sure everyone knows to scramble things. And if it?s still an issue, we will reconsider giving CCC access to the cupboard. Finish: 2:47 Action Items Everyone - Send camp things to Patrick; Update the screening media page for Charity Vigil; Legally obtain things for Charity Vigil. Toby - Organise first aid training for everyone so it actually happens; Download games for Charity Vigil; Print screening sheet; Add to screening sheet; Divide screening stuff for people to acquire; Check that Guitar Hero works; Make a formal email to Tenancy; Attend campus head meeting with Jono and Jack; Keep working on LARP; Sort out insurance claim for books when Jake gives you info; Make the screenings post; Yell about Charity Vigil more and finish the itineraries; Organise another relay training for next week. Tim - Bring Guitar Hero games to Charity Vigil. Brooke - Give Toby your Steam info; Book the room for Smash Bros; Make the EMP. Marlea - Find out about the Smash thing; Post about Stefen?s book club and Juliet Marillier. Jake - Make a UniSFA Goes even for the Game Of Thrones talk; Check whether or not we need an EMP for that and maybe make one; Message Jack; We?ll talk to campus management; Ask jack about insurance claims. Jono - Talk to Steven about shirts, just do the one side printings if two sides are too expensive; Make the prize post. ?????????????????????????? Have a great day today, everyone! Corin Rowell UniSFA Secretary, 2016 ?(??_?)??? -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20160926/5a20ce7c/attachment-0001.htm From corin.rowell at me.com Wed Sep 28 14:21:21 2016 From: corin.rowell at me.com (Corin Rowell) Date: Wed, 28 Sep 2016 14:21:21 +0800 Subject: [Unisfa] UniSFA Meeting Agenda 30/09/16 Message-ID: Hey everyone~ There will be a committee meeting in the UniSFA clubroom this Friday at 1:30pm, agenda is as follows: - Committee Reports - Last Week's Action Items - Charity Vigil sure did happen - Events - UniSFAst - Shirts - Room Issues - Lord Business III Hope to see you there! Corin Rowell, UniSFA Secretary, 2016 ????????????