[Unisfa] UniSFA Committee Meeting Minutes 02/09/16

[Corin Rowell]

Hey everyone~

Weather’s getting good, I know I”m glad about that. And because I have a midsem exam today let me say “good luck” to everyone else with exams and assignments!

Things For Your Eyes

- Our new book theme of the while is “Australian Writers”! If you have a book by an Australian writer that you want to recommend or talk about then send in a suggestion or review that we can put up in the clubroom~

- Sponsor Crawl is this Saturday! At 11am, meet at the Perth Cactus and join us as we visit all our sponsors and take advantage of our discounts. Here is the event if you’re interested: https://www.facebook.com/events/1254980487845975/ <https://www.facebook.com/events/1254980487845975/>

Screenings For This Week

Monday - ATLA with Tim
Tuesday - DC Animated Movies with Nat
Wednesday - Wynona Earp with Marlea
Thursday - Free!
Friday - Sonic Boom: Animated Series with Corin

And with that, onto the minutes from our committee meeting!

UniSFA Committee Meeting 02/09/16


Attending: Leah Chappell, Marlea Evans, Patrick Mitchell, Tim Haig, Jono Astbury, Corin Rowell

Absences: Toby Joske, Jake Alexander



Agenda

- Committee Reports
- Last Week's Action Items
- Camp
- Events
- UniSFAst
- Shirts
- New Money System and CCC
- Maybe we should get some fridge shelves, I guess
- Book Buy/Library Day
- Screenings For Next Week
- Book Theme Set Up
- Captain Business



Begin: 2:06 pm



1.	Committee Reports

President

Toby’s late but she did some things and she’s cool.

Vice President

*screaming (again)*

Secretary

I updated the clubroom rules and dooring policy as per our discussions, they're up on the FB page if anyone has comments. They can be printed off when people approve them. Also I made the Book Theme of the While sign and got Fresher Leah to print it off for me, thank you Fresher Leah.

Treasurer

We’ve already broken the money box, Tim has fixed it though. But yes the money box is a thing. It’s gone well so far but there was one hiccup where we briefly used the LARP money box instead. That money will get sorted at some point. Guild is doing  a new thing to look at how much money we got, the first time Tim did it he made a mistake and it said we have no money. But when he stopped panicking he found out that we do in fact have money.

Librarian

Brooke has been talking to Kasey and today was a mess of running around arranging a meeting, so Brooke will talk to her next week. She has been adding donations to our library and keeping the shelves neat. Slowly adding books to book-buy list. Brooke then runs out, answering a phone call.

Fresher Rep

Marlea has finished the camp menu. The budget for that is still needed but she’s done a roster with everyone who’s cooking. Marlea’s dying of death.

OCM Report - Jake

Where’s Jake? Who knows? Jono assures me that Jake did things.

OCM Report - Jono

Jono did the camp attendee info pack which just needs to be sorted a bit more. The camp meeting was good. He’s trying to follow up on shirts, will probably have to call them because they’re not responding to his emails. The JJBA screening is over, and Jono is less busy now so he can organise screening events again. He will look into fundraising movies. Pokémon Go is happening tomorrow, that’ll be fun.

OCM Report - Patrick

Umm. Ummm. UMMMMMMMMM. Camp EMP is filled out, that needs to be sent out to Kasey (he will run through it with Kasey as well). Will go to events after this, and talk to her about things some time. Put a hold on Charity Vigil stuff, but has a meeting next week. That has been consuming Pat’s time.



2.	Last Week’s Action Items

Brooke asked Jake about emailing sponsors, but they haven’t done that yet.
Jono says “dangit!” loudly, he hasn’t made the CCC fridge page. Leah asks Jono to do the Committee Fridge page too, he will let Toby know he’s got this this. He will find out about fundraising shit at the next meeting.


3.	Camp

Patrick gives a peace sign.
Are they getting through the documents Leah put into the chat? Pat’s pretty sure, but read out what the docs are so he can be sure. Camp EMP draft, done. Sign-up form, done. Risk management, done but may need to be changed based on how we do swimming. Menu, done. Floor plan, done. Camp attendee pack, done. Rosters, done. Okay cool.
If Leah gives Pat a USB, can she get those docs to have on hand for future? Yes. There’s still stuff to get done and tweak, but yeah definitely.
Oh shit did we fill out the wrong EMP? I’m’ sure Kasey will say something. The EMPs are basically the same as the one we got muddled, but there is some extra stuff that may need to be added. Pat can do this, we have his back. It sounds like he’s pretty on top of everything anyhow.
Will we have fun at camp? One person says no, but another person loudly says yeah!
We should start advertising camp as soon as the EMP is in.
Did Leah forward someone the emails she sent to Lesch about booking? Or did she just think about doing that? ????


4.	Events

Pokémon Go is a thing, meet at the clubroom tomorrow at 11, go to King’s Park, Go some Pokémons, come back, watch movies. Minor event, easy times.
Patrick runs to UniPrint. Bye, Pat.
Is the event for Hobbit’s Picnic done? No not yet. Jono can do that. Yay cool. It’s on the 1st of October, we’ll start at 11 in Kings Park. It’s been pushed back to be after Charity Vigil.
Halloween event? Brooke meant to meet with Kasey today but couldn’t, she’s meeting her on Monday to sort out security and then work on the EMP. Brooke’s got this, good Brooke.
Leah hasn’t done anything for the LARP, she will probably do stuff next week when she has okay internet.


5.	UniSFAst

We have a good number of people now! We have like, maybe 12 people on the team. Jono struggles to find the bookmark for the site to count how many team members we have. We have thirteen people! Nearly a full team, we can only accept one more person. He will organise a FB post and maybe training (we all groan).
He will call the Windsor as well to organise/ask about a charity movie night with them. He also needs to organise other fundraising things. Sausage sizzle! Also hounding friends/families.
Any ideas for fundraising? We have the battletin. We could, if we have enough leftover prizes/doubles, maybe hold a charity auction. Spooky crafternoon, charge gold coin (optional) to Relay for Life.
Jono’s super happy with team size, good job everyone.


6.	Shirts

They’re being bad. Jono will call them this week.
The fabric printers called Jono! They are on top of stuff, they’re quoting for the ragline shirts. Maybe $12.50 for the shirt $6.50 for the print. Okay so we’re going for black torso white sleeves white lettering, maybe sell them for around twenty-something I don’t know.


7.	New Money System and CCC

The new money system is going fairly well, it’s nice to be able to split money fairly easily. Aside from that minor wrong-box hiccup it seems to be going fine.
What’ll we do with the big notes? Tim thinks that he can just take them out of the box every week, that may be a good idea. Okay, when Tim is in he will check the money box for big notes.
Has anyone here gotten the box out in the morning? Yes. But that was the LARP box. So where is the key to the money box? We can put the key on the chain of keys, so it’s like super secure please lock the money box when putting it away.
The CCC form stuff is put up online and we’re going over it.
In a couple weeks, we should potentially add more if the money system is going well, which it seems to be.


8.	Fridge Shelves

The way the freezer is now, it is so easy for these individual pies to get messed up and looking unappetising. Perhaps we can get some boxes to keep pies and things in? May be hard to find things like that, though.
The way this is now, it is very difficult to keep neat and organised and easy to find things you want. Maybe we can look for shelves?
If we keep them in big boxes they originally come in they wouldn’t fit in the fridge.
Eh fuck it, we can just keep this in mind if a solution ever comes up in future.


9.	Book Buy/Library Days

Brooke wasn’t involved in planning book day, but will do a library day after the book buy. Should we start organising the library day soon? The book buy is the same day as Roleplay for Life, we can potentially have a library day on the next day (Sunday) or the weekend after. Brooke thinks it’d be better to do it sooner and get it all done.
Library training day? Brooke would like to do that at some point.
Tenancy keeps saying they will reorganise storage spaces, they are just waiting on something before saying we can have books in cupboards. We may potentially move the books out of the clubroom now after the book buy and then potentially move the books again if they’re reallocated. Hopefully we’ll already know by the book buy if we have different cupboards, though. Then we just need to move the drinks and Wii U, and we can shift the books.
The Sunday the day after the book buy is now a library day. Sweet.
Brooke hasn’t had many requests for books this book buy. She will contact Reggie to see if there are any books still to buy which weren’t bought last time.


10.	Screenings For Next Week

Nat wants to do Animated DC on Tuesday.
I’m screening Sonic Boom on Friday.
Tim is doing ATLA on Monday.
Winona Earp on Wednesday.
What about Thursday? What shall we have on Thursday? Something usually pops up, someone can take that day.
Is Natasha an admin on the Screenings page? We think so, but we can double check.
Are there any screenings people have wanted to do which we’ve been putting off? A craft day or a book night? We can ask if Jake and/or Ed want to have a book nerds based on Australian Writers. But it may be nice to have a spare day if people want to screen their own thing. Yeah, let’s do that.


11.	Book Theme Set-Up

This was done. Just need to change over the reviews and bully people to review things.
Theme is: Australian Writers!


12.	Captain Business

New clubroom rules are up on committee page for people to check over, then they and the dooring policy can be printed off and laminated. Go look at that.


Finish: 2:55 pm



Action Items



Everyone - Look at the updated clubroom rules and say if you like them or want to change them; Think of some fundraising ideas for Relay for Life.

Toby - Hi Toby.

Leah - Do LARP things.

Corin - Do well on your Mandarin midsem.

Tim - Start checking the money box to see if there are big notes you need to take away.

Brooke - Contact Reggie to find out about any books that weren’t bought last book buy which we should buy this time; Hold the library day; Talk to Kasey about the Halloween event; With Jake, email sponsors about potential reviews for our Australian Writers book theme.

Marlea - You probably have Camp things to do.

Jake - With Brooke, email sponsors about potential reviews for our Australian Writers book theme.

Jono - Organise training for Relay for Life; Call the Windsor and see about organising a charity screening; Hold the Pokémon Go event; Make event for Hobbits Picnic; Fridge pages.

Patrick - Check the camp EMP and see if it’s the right one or if it needs changed.


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Have a great day today, everyone!

Corin Rowell
UniSFA Secretary, 2016 ೭੧(❛▿❛✿)੭೨
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