[Unisfa] UniSFA Committee Meeting Minutes 16/09/16

[Corin Rowell]

Hey everyone~

Thank you to Jono, who very kindly took the minutes for this meeting when I was sick. I apologise for being so late to email them out, my excuse is that I am still reasonably sick.

Things For Your Eyes

- Charity Vigil! This Satuday the 24th of September is the Cameron Hall Charity Vigil. Come along to Cameron Hall to spend the night doing fun activities and raising money for the Black Dog Institute. It runs from 5pm to 11am, I hope to see you there! https://www.facebook.com/events/537447946444865/ <https://www.facebook.com/events/537447946444865/>

- Hobbit’s Picnic! On Saturday, October 1st, we are having our Hobbit’s picnic to celebrate Bilbo Baggins’ birthday. UniSFA will provide some food and drink but not much so you are highly encouraged to bring your own. It’s what Bilbo would want, after all. Come to the Pioneer Women’s Memorial at 11am to 1pm~ https://www.facebook.com/events/303855006641258/ <https://www.facebook.com/events/303855006641258/>

And with that, onto the minutes:

UniSFA Committee Meeting, 16/09/16
Attending

	· Toby, Tim, Jono, Leah, Marlea

Apologies

	· Corin

Sin Bin

	· Brooke, Jake

Meeting open at 2:09pm


Committee Reports

President’s Report

	· Just came from cam hall logo meeting

o   We’re looking at green or magenta or purple

o   Getting looked at tenancy tomorrow

		· Went to SOC meeting, found out some things

		· Went to Sponsor Crawl, we sure did that and bought some things

		· Made the Waifu poll for villains you want to set on fire

		· Have a screening tonight, should be neato

Vice President’s Report

		· Screaming endlessly

		· Tried to submit EMP for LARP but website is bad

		· Cleaned up the whiteboard

		· Worked a lot on thesis, making good progress

o   Still have to write two 4000 word essays

Treasurer’s Report

		· Did some money stuff

		· Unfortunately slept through sponsor crawl

		· Organising fridge run for next week

Secretary’s Report

		· There’s no time for jokes about Corin being sick in Toby’s courtroom

Librarian’s Support

		· Brooke is in the SIN BIN for not being here

Fresher Rep’s Report

		· Made the charity vigil roster and posted it

		· Had to cancel Dr Horrible screening because of work

		· Sponsor Crawl was good

		· Fresher are very fresh (somehow?)

o   Must be doing a good job

OCM Report – Patrick

		· Hello!

		· Had camp meeting, went well. Kasey is better than most people and is delightful and we love her

		· Editing EMP junk and finalising documentation based on Kasey’s advice

o   Have another meeting with her net week

		· Charity Vigil meeting went well

o   Got sponsor stuff, Varsity gave good stuff and was friendly

o   Volunteering and Tav have been great to

		· Very busy with uni as well

OCM Report – Jake

		· Doubly so in the SIN BIN, forever shamed, 300% fired.

OCM Report – Jono

		· Went to Sponsor Crawl and took another amazing group selfie

		· I’m screming about shirts they are too expensive

		· Sort of organised Relay Team running training so COME ALONG ON SUNDAY FOR SOME RUN TIMES!


Last Week's Action Items

	· Everyone - Send camp things to Patrick; Say when/if you’re available for Charity Vigil; Think of things to do at Camp.

o   Still need a bunch of stuff. RSA’s, First Aid’s etc.

	· Toby - Organise things for the Charity Vigil; Follow up on storage reallocation; Talk to Frames about discussion panels at camp; see if Nat wants to swap screening days.

o   Storage: All cupboard we have all our cupboards with stuff in them except the one in loft. We are not getting guild emails. Toby to follow up on that

	· Tim - Think of a place to keep money from shirt orders.

	· Brooke - Look into alternative locations for the Halloween Party.

	· Marlea - Make charity vigil draft roster.

	· Jake - Finalise CCC Form.

	· Jono - Organise a fundraising-screening at the Windsor; Also look into organising a sausage sizzle; And maybe also look into training for the relay itself; Make posts about shirts.

	· Patrick - Attend meeting about Charity Vigil.



Events

Camp

	· Brooke can’t be event organiser

	· We need someone else to do that. Tim or Jake (Probably Tim)

o   Leah could do it if she wanted but she hella busy so probably Tim

	· Please continue to brainstorm idea for activities on camp, Patrick to put out another touched up itinerary for activities.

Charity Vigil

	· Marlea is working on roster of when people are free but we would also like suggestions for activities. Need to work out what stuff to bring in for said activities.

Halloween Party

	· Brooke is not here. Byrnleigh is Burn-ly. We need a new location

o   Suggestions, The Aviary, above the Perth underground station. The Cheeky Sparrow. A bar Toby has visibly seen with her eyes but can’t remember the name of in Shenton Park (Edit: The Unicorn Bar)

o   Action item: Tav party submittee to look into venues

LARP

	· Leah tried to make a meeting but it flopped.

	· EMP is easy to submit

	· It’s going to be easy to organise so no worries

	· Everything’s fine

Hobbit’s Picnic

	· Food, we budget to bring Turkish bread, dips, drinks

	· Very easy, UniSFAns bring other food

Busy Bee/Tenancy

	· Both of these are on tomorrow (Saturday 17th September)

	· Everyone please come and clean

	· Might do a library day after the busy bee

Relay For Life

	· We have a tin please put money in it

o   When people are buying stuff encourage people to put their change in the tin. And maybe just shake it around a bit in their faces but in a nice way.

	· There is a Cameron Hall Group Page

o   Jono to make proper events for training

	· Charity Screening

o   Want to go and watch Miss Peregrine’s Home for Perculiar Children at the Windsor. Jono to do EMP and organise this further. Looking at doing it on the weekend before Relay

	· Relay is doing a thing were the team doing the most interesting fundraising ideas gets their donations matched to $400. Can do this up to the 30th of October.

o   We could Auction off people’s hair colour. Actually this is a great idea let’s do this

§  Make an event, someone

o   Art competition. Pay to vote and to enter

o   Wanky Review competition. Pay to vote.

o   UniSFA Does Desert Bus (or some equally bad game) for Charity

o   Something to do with Karaoke

	· Please do more Personal Fundraising.

	· Jono to get Battle Tin or some other Relay captain to do that.



SOC Meeting Info

	· Please don’t do more bake sales they say

	· A lot of stuff about end of year club handovers

o   A handover guide should be coming out soon

o   We should make a timeline of events throughout the year

o   Also should make a document of things that are working well and things that need improving.

	· Mostly things we’ve already been doing

	· They are doing SOC awards. Best Club and Most Inclusive Event

o   We should apply because we’re the best club in the world, no exceptions

	· There’s an equipment and decorations hiring service via the guild which we could use.



Screenings for Next Week

	· Monday – ATLA with Tim

	· Tuesday - Young Justice with Natasha

	· Wednesday –

	· Thursday – Dr Horrible with Marlea

	· Friday – Something with Toby



Mr Business

	· Idea: Change Screenings to Screamings in October

	· Should we do Screenings in Study Break? Yes.

o   Can do long marathons

o   2 days of Stranger Things?

o   If anyone wants to screen things in Study Break let us know

	· Leah wants a formal system of dealing with complaints

o   Like to be able to deal with anonymous complaints

o   Like to be able to deal with a singular member of committee and the subject of the complaint

o   Should be formal and accessible and up with the dooring problem

o   Do we write down every complaint? Good to have records but keeping things from blowing out is also important

o   Dropbox is to be used for keeping current list of complaints

o   For now, if you receive a complaint try to help them yourself if they want to remain anonymous or bring to President Toby.

	· We should have a CCC training day

o   Someone yell at Jake to get the CCC info form done

o   We can do a training session next weekend if forms are done by then.

	· Reminder: TAKE OUT YOUR RUBBISH WOW!



Meeting Closed at 2:56pm



Action Items

·       Everyone - Send camp things to Patrick; Think of things to do at Camp; Think of fundraising idea for Relay (see above); Post pics of fun club stuff to group page.

·       Toby - Organise things for the Charity Vigil; Talk to Frames about discussion panels at camp; Check Tenancy Reallocation; Yell at Brooke; Post and ask Relay team for fundraising activities; Make post about trash.

·       Tim – Do fridge run.

·       Brooke - Look into alternative locations for the Halloween Party (Continued)

·       Marlea – Continue on Charity Vigil things; Bring camera to everything for sic pics.

·       Jake - Finalise CCC Form. Get Good at being at meetings.

·       Jono - Organise a fundraising-screening at the Windsor; Look into organising a sausage sizzle; Make Facebook event for Relay training; Battle Tin; Make posts about shirts.

·       Patrick – Continue Charity Vigil and Camp stuff.



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Have a great day today, everyone!

Corin Rowell
UniSFA Secretary, 2016 (°﹏｡υ)
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